Office Coordinator/Manager (Human Resources Office)

PLEASE READ: For all applications, please
include your resume and cover letter. You may skip the “Quick Apply” page by simply clicking “Next” at the bottom
of the page. When you arrive at the “Experience” page, you may upload all desired documents using the upload box labeled
“Resume/CV.” This is the appropriate box to upload all documents.

Benefits of Being a Lindenwood
Employee:

• Upon hire, employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs
  (employee and spouse only).
• Tuition discounts for doctoral programs (employee only).
• Comprehensive benefits plan: medical,
  dental, vision, life insurance, disability insurance, and retirement options.
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day,
  Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1).
• Free lunch
  Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and
  Qdoba included.
• Professional development opportunities through the Lindenwood Learning
  Academy.

JOB TITLE SUMMARY

Job Title: Office Coordinator/Manager (Human Resources
Office)

Division: Human Resources

Evaluation Group: Staff

FLSA Status:
Non-Exempt

Reports To: Assistant Vice President, Human Resources

Positions Supervised: N/A

Job
Summary

The office manager is responsible for the operational aspects of academic, fiscal, purchasing, employment and payroll
administration for an organizational unit, such as a college, school, or department. The office manager supervises assigned support staff in
the office in order to fulfill the administrative requirements throughout the area of responsibility.

Essential Job Functions and
Performance Indicators

The intent of this job description is to provide a representation of the types of duties and level of
responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the
total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other
than those specifically presented in this description.

Job Responsibilities and Execution

• Prepares, submits, summarizes
  and communicates budget information for the assigned area
• Prepares and approves budget transfers and non-payroll expenditure
  transfers; reconciles spending authority
• Prepares and maintains internal accounting records and other duties related to fiscal
  administration, including receiving purchase orders, maintaining p-card information and reconciling purchases
• Establishes and
  maintains systems for administration of academic records for the area, including electronic files, records, and databases
• Arranges
  and coordinates travel for department staff, faculty and incoming guests and speakers
• Prepares and approves online payroll
  certification, reviewing and reconciling pay distribution (applicable by position)
• Fulfills purchasing requirements for assigned
  areas
• Maintains data entry for university systems

Service Excellence

• Supports the mission of the university
  and serves as an ambassador of the Q2 culture of service excellence
• Models, supports and holds others accountable to the
  university’s values – integrity, dedication, excellence, creativity and teamwork

Communication, Teamwork and
Collaboration

• Provides support of instruction and student administration
• Composes and prepares written documents and
  correspondence for the office including memos, letters, presentation and spreadsheets
• Prepares brochures or web site content for
  communication within internal departments or external audiences
• Supports employment administration and human resources process,
  serving as a point of contact with the central HR department
• Administers appointment paperwork requirements for faculty, staff and
  student employees
• Fulfills administrative requirements for faculty and other functions within area of responsibility

Job
may require other duties as assigned.

Required Qualifications – An equivalent combination of education, training and
experience will be considered. Additional requirements may be designated by position.

• Bachelor’s degree
• Minimum of three
  years of experience in an office or administrative capacity
• Experience working effectively with diverse populations and using
  critical thinking skills preferred

Knowledge, Skills and Abilities – May be representative, but not all inclusive, of the
knowledge, skills and abilities necessary to perform this job competently.

• Demonstrated ability to work effectively with individuals
  from diverse communities and cultures
• Excellent written and communication skills
• Highly organized with the ability to direct
  multiple projects simultaneously
• Ability to use good judgment, think critically and collaborate

Work Environment –
Environmental or atmospheric conditions commonly associated with the performance of this job’s functions. Please click here to
view Lindenwood University’s flexible work designation descriptions.

• General office setting
• Non-Standard
  Flex

Physical Abilities – The physical demands described below are representative of those that must be met by an employee
to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to
perform essential functions.

• Ability to work effectively at a computer for up to eight hours daily
• Ability to sit for
  extended periods of time
• Regular attendance is a necessary and essential function
• Ability to lift up to 10
  pounds

Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. The University complies
with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without
regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other
protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and
dedicated to providing a positive discrimination-free educational work environment.

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