Office Specialist 1

Department: Ext Marion County Office (TEX)

Classification Title: Office Specialist
1

Appointment Type: Classified Staff

Job Location: Salem

Benefits
Eligible: Full-Time, benefits eligible

Employment Category: Regular

Job Summary

This recruitment will be used to fill one full-time Office Specialist 1 position for the Oregon State University Division of
Extension and Engagement’s Extension Marion County Office in Salem, Oregon.

This Office Specialist 1 (OS1) is a team member
of the Oregon State University Division of Extension and Engagement’s (division) Extension Service in Marion County. This position is also a
regional team member of the Extension Service.

As a team member, this OS1 provides general office support and program support for
Extension Marion County office. This OS1 provides a wide range of office support including serving as the office’s reception, providing
educational resources, performing record and database management, editing/updating/maintaining web/social media content and digital
marketing, and providing general assistance to the public or referring individuals to the appropriate OSU Extension employee. This position
also coordinates the daily usage of the Extension Marion County Office vehicles as well as the facilities needs of 4-H & Extension Service
District building, under the oversight of the Administrative Office Manager.

The OS1 support includes providing excellent and
empathetic customer service while engaging in culturally appropriate and inclusive communication. This individual serves broad and diverse
populations and provides services that are accessible and inclusive.

The division has built the capacity and expectation for
employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using
digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our
organization, programs and resources.

About the Division of Extension and Engagement (division):
The Division of
Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive
impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. More
information about our division and its core units and initiatives is available on the division’s website.

Oregon State University strives to ensure that all
educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an
accessible, inclusive, equitable, and socially just manner. OSU division’s educational programs, services, activities, and materials are
available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are
responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible
populations.

Why OSU?

Working for Oregon State University is so much more than a
job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for
challenges to present themselves – we seek them out and take them on. We welcome students, faculty and staff from every background and
perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend
on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:
*
Top 1.4% university in the world
* More research funding than all public universities in Oregon combined
* 1 of 3
land, sea, space and sun grant universities in the U.S.
* 2 campuses, 11 colleges, 12 experiment stations, and Extension
programs in all 36 counties
* 7 cultural resource centers that offer
education, celebration and belonging for everyone
* 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of
minor options and certificates
* 35k+ students including more than 2.3k international students and 10k students of color
*
217k+ alumni worldwide
* For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon
State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the
Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best
college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the
Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an
eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon
State University offers a comprehensive benefits
package with benefits eligible positions that is designed to meet the needs of employees and their families including:
*
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
* Free
confidential mental health and emotional support services, and counseling resources.
* Retirement savings paid by the
university.
* A generous paid leave package, including holidays, vacation and sick leave.
* Tuition reduction
benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
* Robust Work Life
programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee
Assistance Program.
* Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of
mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about
the full value of the benefits provided at OSU.

Key Responsibilities

45% – Reception

• Answer multiple phone lines, screen and direct incoming calls, respond to emails and in-person requests; return voicemails
  promptly.
• Greet visitors and provide instructions and directions.
• Provide excellent and empathetic customer service while
  engaging in culturally appropriate and inclusive communication.
• Inform public about specific information and services.
• Provide information, educational resources and general assistance clientele when requested.

45% – General office
support

• Handle the sale of publications.
• Take in registration funds for programs.
• Reserve conference
  rooms and track usage.
• Process receipts for funds/fees received (e.g., publication sales, registration funds, conference room
  rental, etc.).
• Pick up, open and distribute incoming mail, and prepare mailings.
• Meter and deliver all outgoing mail to
  USPS or other sites as appropriate, including insect and plant specimens to specialists as requested by OSU employees.
• Update and
  maintain Extension databases and office calendars.
• Order office supplies, equipment and building cleaning supplies.
• Perform basic office equipment maintenance; coordinate service and assist with equipment, facility, and vehicle repair/maintenance
  scheduling as needed.
• Organize and maintain publication files, including publication orders.
• Assist with general/clerical
  projects as requested in all program areas as needed.
• Assist faculty with scheduling meetings, workshops and events.
• Create, proofread, and format letters, forms, memos; prepare packets and original public-facing documents per OSU branding
  guidelines.
• Open and close office daily per office hours and participate in daily staggered lunch hours.
• Drive/travel
  required for office-related errands.

10% – Other duties

• Collaborate with Administrative Office Manager
  and co-workers to meet office operational needs of the OSU Extension Marion County team.
• Provide information to clientele about
  Oregon State University’s classes, programs and resources. This includes communicating inclusively with broad and diverse audiences.
• Help maintain office work areas and contribute to periodic clean-up efforts including customer counters, workstations and conference
  room; and assist co-workers to secure office and conference areas.
• Attend training opportunities to build basic knowledge and
  consistent skills to use digital communications, marketing and engagement technologies relevant to position duties.
• Complete the
  division’s civil rights training session(s).
• Perform other duties assigned as needed.

What We
Require

Completion of courses or training in Office Technology; OR One year of general clerical experience which included
typing, word processing, or other generation of documents; OR An equivalent combination of training and experience.

What You
Will Need

• Excellent customer service skills.
• A commitment to collaborative and respectful learning and working
  environments that are safe, inclusive, and welcoming.
• General knowledge and ability to use computers, including proficiency with
  information technology, professional office software and collaborative work platforms.
• Ability to learn and adapt to using multiple
  forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological
  environment.
• Ability to engage and communicate successfully and inclusively, both in writing and verbally, with broad and diverse
  audiences in a professionally and culturally responsible manner.
• Ability to work independently under general supervision and use
  judgment in determining work methods and priorities.

This position is designated as a critical or security-sensitive position;
therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University
Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history
checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the
university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid
driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy
05-030.

What We Would Like You to Have

• Ability to work as a team to provide quality programs and
  outstanding customer service.
• Ability to manage multiple projects while completing assignments on time.

Working
Conditions / Work Schedule

• Work primarily in an office setting; extensive computer use.
• Typical work hours are
  Monday-Friday between 8:00 a.m. to 5:00 p.m.
• This position is responsible for primary office coverage.
• Ability to lift,
  carry, push and pull educational materials and/or equipment up to 30 pounds.
• Access to a vehicle is necessary as duties will require traveling/driving to perform
  office support duties. Business mileage will be reimbursed based on OSU policies.

Pay Method:
Hourly

Pay Period: 16th – 15th of the following month

Pay Date: Last working day of the
month

Min Salary: $18.06

Max Salary: $24.99

Link to Position
Description: https://jobs.oregonstate.edu/position_descriptions/181011

Number of Vacancies:
1

Anticipated Appointment Begin Date: 07/20/2026

Full Consideration Date:
06/25/2026

Closing Date: 07/09/2026

Indicate how you intend to recruit for this
search
Competitive / External – open to ALL qualified applicants

Special Instructions to Applicants

To ensure full consideration, applications must be received by June 25, 2026.

Applications will be reviewed
based on the information submitted on the employment profile with education and work history along with any other requested documentation
i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required
qualifications for the position. Resumes are NOT accepted at the application stage for this position.

Equivalent required
experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE: If you have volunteer experience
relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and
major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please
contact:
Denise Ashley, Search Chair
Denise.ashley@oregonstate.edu

We are an
Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the
National Sex Offender Public website prior to hire.

Accommodation and/or Accessibility Requests:
Please reach out to the Search
Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may
be directed to the Office of Equal Opportunity and Access at (541) 737-3556.

Due to funding, OSU will not sponsor immigration
work authorizationfor this position (e.g., H-1B, etc.).

OSU is a fair chance employer committed to inclusive hiring. We
encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job
has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the
results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check,
etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or
concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

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