Part Time – Clinical Placement Coordinator (Graduate Forensic Nursing & RN to BS Programs)

Company Description:

Fitchburg State University, located in Fitchburg, Massachusetts, is a public institution dedicated to integrating high-quality professional programs with strong liberal arts and sciences studies. Founded in 1894, the university now has more than 30 undergraduate programs and 22 master’s degree programs, and 7,000 full and part-time students. We invite you to learn more about us and how we can help you achieve your educational goals.

Institutional Diversity and Social Justice

Fitchburg State University embraces a commitment to diversity, inclusion, belonging and social justice. We encourage individuals from historically underrepresented groups to apply and also those who can contribute to diversity, inclusion and equal opportunity in higher education through their teaching, research and mentorship.  

Job Description:

General Statement of Duties

The Clinical Placement Coordinator supports clinical and practice experiences for two online programs within the Department of Nursing: the Graduate Forensic Nursing track and the RN to BS Nursing program. This dual-focus position manages the logistical lifecycle of clinical placements for forensic graduate students while monitoring RN-BS practice experience documentation, collaborating with faculty, and supporting compliance. The coordinator serves as a primary liaison among the university, external agencies, faculty, students, and internal support units.  Reports To: Chair Graduate Programs & Program Manager of RN to BS online program

Duties & Responsibilities

• Site Development: Identify and secure placements within trauma centers, medical examiner/coroner offices, and healthcare or justice organizations across the U.S. and Canada.
• Liaison & Contract Management: Serve as the central contact for clinical agencies; facilitate and renew Affiliation Agreements.
• Compliance Oversight: Verify student documentation requirements (immunizations, background checks, HIPAA, CPR, drug screening, licensure, etc.).
• Onboarding & Clearance: Guide students through site-specific onboarding portals and ensure clearance prior to clinical start dates.
• Student Monitoring: Maintain ongoing communication with students and faculty regarding placement progress and unmet requirements.
• Marketing & Promotion: Promote the Forensic Nursing Track to external organizations to support recruitment and placement pipelines.
• Recruitment Participation: Collaborate with Admissions and SGOCE for information sessions, virtual fairs, and outreach events.
• Digital Updates: Audit and update program webpages and social media content.
• Inquiry Response: Respond to prospective and current student inquiries regarding program structure, placements, and logistics in collaboration with the SGOCE office.

RN to BS Nursing Program – Practice Experience Coordination

• Paperwork & Documentation Monitoring: Track and verify required student paperwork for practice experiences (e.g., RN licensure verification, mentor forms, evaluation documents, site information).
• Faculty Collaboration: Work closely with course faculty to monitor student progress, communicate concerns, and align practice experiences with course and program outcomes.
• Mentor & Community Communication: Support communication with mentors and clinical/community settings to clarify expectations and ensure accurate documentation.
• SGOCE Collaboration: Coordinate with SGOCE to support student progress, course registration needs, and communication regarding practice experience requirements.
• Student Guidance: Provide students with clear instructions for practice experience documentation, deadlines, and expectations.
• Record Management: Track student completion of documentation and evaluations in accordance with accreditation and departmental requirements.

Cross-Program Administrative Functions

• Data & Reporting: Assist with the preparation of reports needed for accreditation, program evaluation, and compliance.
• Systems Management: Utilize LMS, CRM, shared databases, and/or clinical tracking software to support workflow.
• Continuous Improvement: Recommend process improvements to enhance student experience and operational efficiency.
• FERPA Compliance: Maintain confidential records in accordance with FERPA and institutional policies.

Requirements:

Required Qualifications

• Education: Bachelor’s degree required; Master’s degree in Nursing, Health Administration, Education, or related field preferred.
• Experience: Minimum 2-3 years of experience in higher education, healthcare coordination, academic advising, outreach, or a related role.
• Communication Skills: Strong oral and written communication with the ability to interface with external agencies, faculty, and adult learners.
• Technical Skills:

                – Proficiency with Microsoft Office Suite (Excel, Word, Outlook)
               –  Experience with LMS or clinical tracking platforms (e.g., CastleBranch, Typhon, Exxat) preferred

• Organization & Detail: Demonstrated ability to manage multiple deadlines, complex data, and compliance documentation with accuracy and independence.
   

Additional Information:

Work Environment & Schedule

• Setting: hybrid or remote environment with significant computer use.
• Travel: Occasional travel to clinical sites or recruitment events may be required.
• Schedule: Part-time, primarily Monday-Friday; occasional evening/weekend obligations for virtual sessions or events.
• Hourly rate $30.00.

Fitchburg State University is an equal opportunity employer.  

Application Instructions:

Interested candidates should submit a cover letter, resume and be prepared to enter name/contact information for three professional references.

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