Personnel Coordinator

University Overview

The University of Pennsylvania, the largest
private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school
consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that
provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach
to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who
named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia.
The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities.
With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect
place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and
tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities,
supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job
Title
Personnel Coordinator

Job Profile Title
Business Administrator A

Job Description
Summary
Supports financial and administrative operations for an assigned area and assists with the development of and administers
operating budgets. Responsibilities include grant administration, financial reporting, purchasing, travel, payroll, and onboarding of new
staff. Coordinates facilities and space planning, information technology support, and provides reports and analysis to leadership to support
decision making.

Job Description

Job Responsibilities

• Work closely with senior management to
  develop and administer annual operating budgets as well as ongoing management of endowments, gifts, residuals, etc. Will be responsible for
  the management of accounts for a set number of service lines/ departments and provide reports as needed to faculty directors and senior
  management.
• Will assist with the development of proposal preparation, including budget preparation for grant
  submissions.
• Provide financial support for a set number of departments/ divisions. This includes purchasing, travel and expense
  activity, and journal entries
• Will be involved in all areas of payroll and HR. Assist in creating job postings, recruitment, hiring
  of new staff. Responsible for on-boarding of all new staff. Assist grants managers with creating and monitoring distributions for
  staff
• Coordinate all facilities and IT support requests. manage space inventory and work with senior leadership when space
  requests/moves occur. Make recommendations regarding the usage of space and provide recommendations to senior leadership regarding this
  usage. Implement space changes/moves and be the point person for all aspects of related to space management
• Other duties and
  responsibilities as assigned

Qualifications

• Associate of Science and 2 to 3 years of experience or equivalent
  combination of education and experience is required.

Job Location – City, State
Philadelphia,
Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$49,500.00 –
$63,263.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly
relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal
organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of
Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual
orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability,
veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background
checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of
the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive
  medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
  You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax
  dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can
  get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other
  institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and
  Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options
  through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the
  course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with
  family-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers
  faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services
  received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good
  health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to
  underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the
  competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health,
  your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help
  you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access
  to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and
  athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the
  Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few
  examples. As a member of the Penn community, you’re right in the middle of the excitement-and you and your family can enjoy many of these
  activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find
  great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and
  memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General
  Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options
  offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of
  non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for
  eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home
  improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal
  adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please
visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Equal Employment Opportunity Statement

The
University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex,
sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age,
disability, veteran status or any class protected under applicable federal, state, or local law.

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/AnatomyChemistry-Building—2nd-
Floor/Personnel-Coordinator_JR00118310-1

jeid-032cfc4452d4044a887cc328f07249a6

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