Procurement Specialist

Job no: 495500

Closes:

Work Type: Staff Full-Time

Locations: Schriever,
LA

Categories: Accounting, Finance and Budget, Purchasing, Administration

College: Fletcher Technical
Community College

Department: Finance & Administration

Sub department: Finance

Type of Appointment: Unclassified – Administrative/Staff

Salary:
$59,435

Duties and Responsibilities:

• Maintain performance standards and pursue goals, objectives,
  and activities that promote the mission, vision and value statement of the College.
• Manages the centralized purchasing function
  for multiple campuses including the coordination of purchasing processes, requisitions, purchase orders, and bidding. Responsible for the
  procurement of supplies, materials, equipment and services for the college and campus level. Prepares bid proposals and follows through to
  bid openings.
• Searches for approved state contract commodities through the Office of State Purchasing website for items such as,
  but not limited to copier rental contracts, information technology, hardware and software contracts, office supplies, furniture contracts
  and equipment contracts.
• Works closely with College staff to analyze pertinent information related to items requested, to
  ascertain preferred vendors, intended use of items, pricing and availability; contacts various other vendors for price and product
  comparison.
• Advises staff of purchasing procedures and provides any information staff needs to produce a purchase requisition.
• Reviews purchase requisitions to ensure proper account coding and that adequate funds are available for payment.
• Prepares purchasing documents for state tagging requirements and works with Property and Compliance Coordinator relating to asset inventory.
• Acts as primary contact with vendors and resolves any issues that may arise with compliance, quality, and invoicing.
• Assists with the budget in the development of costs for services, supplies, and equipment.
• Ensures compliance with all applicable
  laws and regulations.
• Assists in training employees relating to purchasing guidelines.
• Assists with development and
  implementation of new policies, processes and training tools for streamlining and automating purchasing processes and reducing
  inefficiencies.
• Performs other related duties as directed by management.
• Supports the mission, vision and goals of the
  College.
• Foster, demonstrate, and actively participate in a culture of mutual respect for students, guests, and co-workers from
  all backgrounds, perspectives and abilities. Communicate effectively with students, colleagues, and supervisors and utilize appropriate
  channels of communication within the college community concerning procedures and/or inquiries.
• Attend and participate in
  scheduled activities, which include graduation, open house/recruiting events as assigned, convocation, and required meetings. Share ideas
  and information, and work toward common department and College goals.
• Serve on college committees as a member or as chair. Serve
  on search committees.
• Participate in professional development activities that enhance effectiveness (convocation, LCTC
  conference, etc.).
• Represent the college in a manner that promotes a professional and positive image.
• Adhere to
  College and LCTC policies.
• Embrace college culture.
• Complete all required assignments prior to deadlines
  (Fletcher/LCTC trainings, etc.).
• Perform other duties as assigned.

Required
Education: Bachelor’s Degree in Business Administration, Accounting, or Finance.

Required
Experience: A minimum of 3 years of purchasing experience.

Required Knowledge, Skills and
Abilities: Strong computer skills with a knowledge of Microsoft Office. Excellent organizational and planning skills with attention
to detail.

Preferred Experience: Experience in higher education.

Preferred
Knowledge, Skills and Abilities: Working knowledge of Ellucian Banner systems and knowledge of Louisiana State
Purchasing.

Benefits: As a member of the Louisiana Community and Technical Colleges, Fletcher Technical Community
College has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical
insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves
tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual
(vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of
employment.

Passing pre-employment criminal background screen is required as a condition of employment. Fletcher Technical
Community College is an equal opportunity/equal access employer. Fletcher Technical Community College is a State As a Model Employer (SAME)
agency that supports improved employment opportunities for individuals with disabilities.

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