Program Assistant

Job Category

Staff & Executive – Healthcare – Administrative Services

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Assistant for the department of Neurosurgery at the Robert Wood Johnson Medical School.

Under the direction of the Sr. Director of Administration, the Program Assistant provides administrative, financial and program support for the department. Responsible for the timely completion and efficient flow of required documentation for both administrative, clinical, and research assistance functions needed in the department.

Among the key duties of this position are the following:

• Assists with day-to-day office responsibilities for the department.
• Provides administrative support to the department including correspondence, ordering supplies, scheduling/planning meetings, and troubleshooting equipment issues.
• Maintains faculty calendars as assigned (student clinical rotations, OR shadowing, meetings, interviews w/ physicians and APP candidates, meetings with vendor reps).
• Provides administrative support to the faculty.
• Processes reimbursements for faculty and staff.
• Processes payments, POs and check requests as well as manage open POs.
• Supports onboarding and offboarding of staff (email accounts, building access, parking pass, ID, computers).

FLSA: Exempt

Grade: 21S

Minimum Salary

58953.000

Mid Range Salary

70476.000

Maximum Salary

83479.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status: Full Time

Standard Hours: 37.50

Daily Work Shift: Day

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description: HPAE 5094

Payroll Designation: PeopleSoft

Terms of Appointment: Staff – 12 month

Position Pension Eligibility: ABP

Minimum Education and Experience

• Bachelor’s Degree in a relevant field plus two (2) years of related administrative and/or program support experience in a business office, government agency or university setting required.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Required Knowledge, Skills, and Abilities

• Must be proficient in Microsoft software (Word, Excel, PowerPoint, Viso and Access Database).

Preferred Qualifications

• Experience of operational, or financial and/or program management preferred.

Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements.
• Work Environment: Moderate noise. Multitasking within fast paced environment.

Special Conditions

• Must pass employee health clearance, Tuberculosis (TB) test and required safety training.

Regional Campus: Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus: Downtown New Brunswick

City

New Brunswick

State

NJ