Recruiting Administrator

Job Number: SA82424

Fair Labor Standard Act
Classification
Non-Exempt

Anticipated Pay Range: $26.00 – $29.00

Pay Range
Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position.
This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills,
knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined
based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay
range is not a promise of a particular wage.

Job Description Summary

The Recruiting Administrator supports
the recruiting and hiring process from job posting through onboarding. This role is responsible for coordinating interviews, maintaining
applicant tracking systems, communicating with candidates, and ensuring a smooth and professional recruitment experience for both candidates
and hiring managers.

Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, and
  hiring managers
• Manage candidate communications including, interview logistics, application status, confirmations, follow-ups and
  status updates
• Maintain accurate candidate records in the applicant tracking system (ATS)
• Manage job postings across
  internal career site and external job boards
• Conduct reference checks and background screening coordination
• Prepare offer
  letters, employment documentation, and onboarding materials
• Conduct I-9 verification
• Support with sourcing activities and
  recruiting events, career fairs and hiring initiatives
• Track recruiting metrics and generate hiring reports as needed
• Ensure a positive candidate experience throughout the hiring process
• Maintain confidentiality of candidate and company
  information
• Ensure compliance with company hiring policies and employment regulations
• Provide general administrative
  support to the HR and recruiting teams

Required Qualifications

• Associate’s degree or equivalent
  combination of education and experience.
• Minimum of 2 years of administrative, recruiting coordination, human resources, customer
  service, or related experience.
• Experience coordinating schedules, meetings, or interviews in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Ability to
  maintain confidentiality and handle sensitive information with discretion.
• Demonstrated customer service skills and the ability to
  interact professionally with candidates, employees, and hiring managers.

• Highly organized with exceptional time
  management skills, able to manage multiple priorities, deadlines and stakeholders in a fast-paced environment.
• Self-starter,
  highly motivated and achievement oriented.
• Experience working with databases, applicant tracking systems (ATS), HR systems, or
  other data management platforms.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.

Special Instructions to Applicants

Chapman University is an equal opportunity employer that provides equal
employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are
encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation,
gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical
condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or
federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a
full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening
and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to
Arbitrate.

Minimum Number of References: 2

Maximum Number of References: 3

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