Senior Coordinator Staff Relations

Job Category

Staff & Executive – Administrative & Support

Overview

The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Senior Coordinator Staff Relations for the Division of Institutional Planning & Operations (IP&O). This position reports to the Assistant Director of Employee Services and leads the Strategic Organizational Support (SOS) unit within Institutional Planning and Operations (IP&O). The SOS unit functions as the pre-transactional workforce planning, recruitment strategy, and organizational intake arm of Employee Services. This role serves as a strategic advisor to the Employee Services and IP&O leadership, hiring managers, and supervisors by guiding workforce planning, organizational design, and recruitment readiness prior to transactional processing.
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Among the key duties of this position are the following:

• May directly supervise one staff member in support of SOS operations with a Grade 3 Administrative position responsible for intake coordination, documentation management, scheduling, and operational support.
• Provides direction, prioritization, training, and performance management to ensure high-quality service delivery, consistency, and compliance across all SOS functions.
• In addition to daily activities, the position actively represents IP&O and Employee Services at recruitment fairs, outreach events, and workforce development initiatives, serving as a visible ambassador for divisional hiring needs and employment programs.
• The role works directly with neurodivergent candidates, community partners, the craft trainee program, and internal stakeholders to support inclusive hiring pathways, ensuring recruitment strategies, job design, and onboarding readiness are accessible, equitable, and aligned with institutional diversity, equity, and inclusion goals.
• The position oversees SOS programs and provides consultative services that ensure employment actions are strategically aligned, compliant, and operationally sound before entering the Transactional Employee Lifecycle (TEL) workflow.
• The role ensures IP&O departments receive consistent, informed, and proactive workforce planning support.

FLSA: Exempt

Grade: 05

Minimum Salary

71447.000

Mid Range Salary

90435.000

Maximum Salary

109422.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status: Full Time

Standard Hours: 37.50

Union Description: Administrators Confidential

Payroll Designation: PeopleSoft

Terms of Appointment: Staff – 12 month

Position Pension Eligibility: ABP

Minimum Education and Experience

• Bachelor’s degree in higher education administration, public administration, management, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of management and administrative principles and practices.
• A minimum of two (2) years of relevant experience.

Certifications/Licenses

• Valid Driver’s License
• Successful completion of the university Defensive Driving course

Required Knowledge, Skills, and Abilities

• Professional experience in an administrative function, excellent communication skills, and computer literacy.

Equipment Utilized

• Human Capital Management (HCM) System – for reviewing classification and recruitment forms, job descriptions, and employment data.
• ROCS (Rutgers Online Candidate System) – for reviewing and approving job postings.
• ServiceNow – for tracking service requests and departmental support tickets.
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) – for documentation, reporting, presentations, and communication.
• Adobe Acrobat or equivalent PDF tools – for reviewing and editing official forms and documents.
• Web-based collaboration tools – such as Microsoft Teams or Zoom for meetings and strategic planning sessions.
• Digital content submission platforms – for providing updates and edits to Strategic Services Communications and Marketing for website and marketing materials.
• Data analysis tools (e.g., Excel pivot tables, basic reporting dashboards) – for workforce planning and program tracking.
• Applicant tracking systems and job boards – for sourcing talent and managing recruitment outreach.

Physical Demands and Work Environment

• This position is primarily sedentary and performed in a standard office environment, with frequent use of computers,teleconferencing platforms, and other office technology.
• The role requires extended periods of sitting, typing, and screentime.
• Occasional travel across campus or to off-site locations may be required to attend meetings, job fairs, or recruitment events.
• The position may involve lifting and transporting light materials (e.g., marketing materials, event supplies) up to15 pounds.

Special Conditions

• This position also requires travel between all three university campuses located in New Brunswick, Newark and Camden, using a university vehicle.
• Safe Driving Record

Posting Open Date: 05/29/2026

Regional Campus: Rutgers University-New Brunswick

Home Location Campus: Off Campus

City

Piscataway

State

NJ

Location Details

33 Knightsbridge Rd.

Tagged as: Employment