Senior Executive Coordinator

Senior Executive Coordinator

Full Time
JR100044

Months Per Year:
12

Work
Model:
Onsite

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the
world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for
defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture,
socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and
physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle
University.

Seattle University’s Core Competencies

Effective Team Collaboration: Works harmoniously with others
towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication:
Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity:
Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a
positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates
differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues
excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description:

Support
for the Provost (75%)

• Manage the Provost’s calendar, travel details, incoming external calls for the provost and the
  office, ensuring sufficient desk time and time for meetings and events.

• Manage a busy inbox as directed by the provost;
  communicate with internal and external constituents, drafting responses to correspondence, where appropriate.

• Coordinate
  meeting and event logistics, including but not limited to room reservations, A/V, technical support, and catering.

• Support
  the Deans Council, Board of Trustees Academic and Student Affairs Committee, and other committees and working groups. Schedule meetings,
  take minutes or notes and maintain electronic records of the meetings.

• Support Office of the Provost events such as
  Commencement, convocations, and associated events.

• Submit, track, and reconcile expenditures. Process invoices,
  requisitions, reimbursements, and payments for the Office.

• Facilitate workflow for contract review and approval.

• Courteously and efficiently route customer service issues which are addressed to the provost and/or the Office in accordance with
  established office protocols.

• Work closely with University Advancement staff on donor-related events.

• Work in partnership with the President, Senior Leaders, Deans, and their office staff on all business needs.

• Performs a broad range of administrative tasks for the Provost, Chief of Staff, Director of Special Projects and Office
  Administration, the Office and the division.

Other (25%)

• Work in partnership and collaboration with staff from
  across campus to advance the initiatives of the Office.

• Complete tasks associated with special projects, as assigned with
  broad definition by the Provost, Chief of Staff, and Director of Special Projects and Office Administration.

• Perform
  related duties as necessary to support the Office, and other duties as assigned.

Critical Success Factors

• The
  confidentiality and sensitivity to work in the Office of the Provost requires diplomacy, tact, and discretion.

• The need
  for courteous and efficient handling of all contacts; requires diplomacy in responding to visitors, phone calls and customer service
  issues.

• The ability to willingly receive work from executive staff and senior level administrators, often with little or
  no instructions or established practices or procedures.

• Comfort exercising independence and judiciously making decisions
  based on thorough knowledge of functional area policies and procedures, and by using sound decision making.

Qualifications

• Bachelor’s degree required.

• Five years of experience providing successful senior level administrative
  support.

• Strong and positive customer service and support experience within a highly visible business office, including
  phone, written, and personal contact.

• Experience being efficient in a busy office with frequent
  interruptions.
• Demonstrated ability to multi-task and prioritize projects. âEUR<

• Strong organizational and
  planning skills.

• Experience with event planning.

• Excellent verbal and written communication skills
  required including experience preparing, reviewing, editing, and disseminating financial information.

• Advanced knowledge
  of all Microsoft Office products.

• Quickly learn new systems and adapt to existing practices, while also looking for
  efficiencies in existing processes.

• Reliability.

• Confidentiality.

• Attention to
  detail.

• Can do, positive attitude and willingness to pitch in as needed.

Preferred Qualifications

• Master’s degree.

• Experience supporting a C-level executive or senior administrator.

• Knowledge
  and experience in higher education.

• Thorough knowledge of a university’s organization and operation.

• Experience with project management.

Application Instructions

Please attach a cover letter with your resume
when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

$70,000 –
$78,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay
for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the
qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market
information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on
your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation
package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of
benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect
your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement
benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up
to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation
benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday
schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more
information explore the Benefits website at: https://www.seattleu.edu/
hr/benefits/

Positions designated as hybrid eligible may offer the opportunity for a hybrid work schedule after successful
completion of an introductory period of 3-6 months. In these cases, the role typically begins fully on campus to support onboarding and
training, with the potential to transition to a hybrid arrangement thereafter.

Positions designated as on-site are not eligible for
hybrid work and are expected to remain fully on campus.

All flexible work arrangements are subject to periodic review and may be
modified or discontinued at any time at the university’s discretion.

To apply, visit https://seattleu.wd108.myworkdayjobs.com/en-US/SeattleUJobs/job/First-Hill/Senior-Executive-Coordinator_J
R100044-1

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