Siburt Institute Administrative Coordinator

ACU is affiliated with the fellowship of the Church of Christ. This position requires the employee to be a professing Christian and to be
willing to support the Christian mission of ACU. Additionally, the Siburt Institute for Church Ministry works closely with churches and
congregational leaders, primarily within the Churches of Christ. The employee in this position must be able to interact professionally and
collegially with Christian leaders.
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Responsible for administrative duties in the Siburt Institute for Church Ministry. Reports
directly to the Assistant Director.

Basic Responsibilities

A. Provide administrative support to programs and
initiatives within the Siburt Institute for Church Ministry.

B. Perform a variety of administrative duties as required by the daily
operations of the Siburt Institute for Church Ministry’s Empower and Equip Initiative.

C. Provide office support to the Siburt
Institute and staff as a whole.

Essential Duties

Other duties may be assigned. Reasonable accommodations may be
made to enable individuals to perform the essential functions.

A. Provide administrative support to the Siburt Institute for
Church Ministry.

• Support the assistant director; collaborate with the operations coordinator and program coordinator, the Summit
  director, the associate director and other members of the Siburt Institute team.
• Coordinate contracts, invoicing, payments, and
  travel reimbursements for contractors and consultants for Institute engagements.
• Assist the program coordinator with the preparation
  and implementation of event arrangements for on- and off-campus Siburt Institute events (e.g., venue, catering, travel reimbursements,
  etc.).
• Partner with the director of finance and administration for the college and the operations coordinator to perform regular
  management of the Siburt Institute budget, especially with regard to events, expenditures, payments, etc.

B. Perform a variety of
administrative duties for the Siburt Institute for Church Ministry’s Empower and Equip Initiative.

• Support the work of the assistant
  director, the resource and event director, and collaborate with the online content manager and research director on day-to-day initiative
  operations.
• Coordinate contracts, invoicing, payments, and travel reimbursements for contractors and consultants for Empower and
  Equip engagements.
• Manage budgets and procurement card reports for the Empower and Equip Initiative.
• Assist with the
  acquisition of goods needed for Empower and Equip engagements and events, like books, food and drink, and office supplies.
• Assist
  with the coordination and implementation of event arrangements for off-campus Siburt Institute events (e.g., venue, catering, travel
  reimbursements, etc.).

C. Provide support, as required, for the daily operations of the Siburt Institute.

• Support
  operational needs by completing tasks such as filing, scanning, document duplication, and local errands.
• Collaborate with and
  represent ACU to numerous offices, organizations, and individuals both on- and off-campus.
• Ensure the inventory of office materials
  remains at an adequate level.
• Participate in meetings with other team members that help to inform about and carry out the work of
  the Institute.
• Foster a hospitable, professional environment that reflects the values of the institute and the
  university.
• Attend and support events as needed, in accordance with agreements made with the assistant director.
• Act as a
  liaison for the university through partnerships with various internal departments and external entities or
  individuals.

Professional Development Requirements:

A. Skills

• High proficiency in Microsoft Word and Excel
  required. Proficiency in PowerPoint preferred.
• High proficiency in Google Drive (Docs and Sheets), Calendar, and Email (Gmail)
  required.
• High-level skills in business writing required. Must exhibit strong abilities in spelling, grammar, and style.

B.
Training Modules Required

• Adobe Sign (electronic forms)
• Smartsheet (project management software)
• Workday (internal
  software)
• Concur (travel management)
• TouchNet (online store)
• Zoom (video communication
  software)

Qualifications:

A. Professional

• Bachelor’s degree and three years of office experience
  preferred
• Good office skills
• Self motivated – must be able to manage multiple projects and deadlines
• Good
  organizational skills and attention to details
• Must function efficiently and maintain self-control in stressful
  situations
• Experience in a university setting is a plus.

B. Personal

• Strong organizational skills and high
  attention to detail.
• Ability to complete tasks and projects independently and responsibly.
• Strong verbal and written
  communication skills.
• Discretion and good judgment when handling confidential information.
• Warm and friendly
  demeanor.
• Ability to multi-task in a fast-paced office environment and manage complex projects.
• Ability to work with
  peers
• Have a servant heart

Physical Demands

• Able to carry boxes and or other items weighing 15-20
  pounds.
• Able to work extra hours on an as-needed basis.
• Travel as needed to support onsite event operations, coordination,
  and execution.
• Able to work at a computer or sit in meetings for hours at a time.
• Must function efficiently and maintain
  self-control in stressful situations.

ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability,
genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.

ACU is
committed to maintaining a safe and secure campus environment and protecting the university’s financial and physical assets. Therefore,
Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions. As a current
employee, it will be determined if you need an additional background check upon your hire.

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