Student Affairs Coordinator

Student Affairs Coordinator

University of California Santa Barbara

Job Posting Details
(External)

Position Number: 40066247

Payroll Title: STDT ACAD ADVISOR 2 SV
(005140)

Job Code: 005140

Job Open Date: 6/25/2026

Application Review
Begins: 7/13/2026

Department Code (Name): CHEM (CHEMISTRY DEPT)

Percentage of Time:
100

Union Code (Name): SV-Student Services and Advising Professionals

Employee Class
(Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description
(Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary
range that the University reasonably expects to pay for this position is $25.77 to $28.50/hour. Salary offers are determined based on final
candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices
at the University. The full salary range for this position is $25.77 to $43.58/hour.

Work Location: Chemistry –
1005

Working Days and Hours: M-F 8am-5pm

Benefits Eligibility: Full
Benefits

Special Instructions:

For full consideration, please include a resume and a cover letter as part of
your application.

Department Marketing Statement:

We represent all branches of chemistry, from materials
chemistry to chemical biology. Our 46 faculty, including two Nobel Laureates, a graduate program in Chemistry and Biochemistry, postdoctoral
researchers, and staff are all dedicated to exploring the frontiers of chemical science. We pride ourselves in a strong collaborative
research environment, an ethos maintained by our connection to several interdisciplinary research units on campus.

Benefits
of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make
UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the
rewards. Learn more about the benefits of working
at UC

Brief Summary of Job Duties:

The Student Affairs Coordinator (“Coordinator”) provides academic
and instructional support for all undergraduate, graduate and doctoral emphasis program services within the Department of Chemistry &
Biochemistry. The Coordinator provides administrative support, including, but not limited to: planning department events, graduate
recruitment, and other outreach activities; quarterly course coordination, course evaluation coordinating and processing, process BARC
course fees; manages department articulation process, and ordering program and instructor supplies. Assists the undergraduate and graduate
advisers with advising enrolled and prospective students on all aspects of their academic experience. The Coordinator is solely responsible
for the administration of the departmental Disabled Students Program, which requires substantive knowledge of University, College, and
departmental policies and procedures and the ability to interpret from various academic and administrative offices. Assists with preparation
of digital and print materials, uses social media platforms to connect with students, alumni and community members to promote the department
and its programs, and department website maintenance. Works collaboratively and in coordination with the Undergraduate and Graduate
Advisers, Student Affairs Manager, Department Chair and Business Officer in a team environment to complete administrative tasks related to
graduate and undergraduate matters in the department.

Required Qualifications:

• Bachelor’s Degree in related
  area and / or equivalent experience / training
• Familiarity with Academic Advising or Peer Mentoring
• Basic knowledge of
  advising and counseling techniques.
• Ability to organize, prioritize and complete work accurately with frequent interruptions.
• Ability to work effectively and cooperatively as a staff team member, as well as with faculty members.
• Creatively problem
  solve.
• Able to exercise good judgment, common sense, and discretion, while providing careful attention to
  detail

Special Conditions of Employment:

• Some evening and or weekend hours will be required for special
  annual events.
• Satisfactory criminal history background check
• Mandated Child
  Abuse Reporter
• UCSB is a Tobacco-Free
  environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate
who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions
within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct
with a previous employer.

“Misconduct” means any violation of the policies governing employee conduct at the applicant’s previous
place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of
harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and
Percentages of Time:

• 30% Advising – Under the general supervision of the Student Affairs Manager and
  serving as part of the Student Affairs Team advises prospective, incoming and continuing students on the undergraduate and graduate
  programs. Advises on major and program policies and procedures; assesses, communicates and records students’ academic progress. In
  collaboration with the Undergraduate Advisor, assists students in understanding degree requirements for the Chemistry Pre-major, B.A., B.S.,
  Minor, Biochemistry B.S. and B.S. Chemistry/M.S. Material Sciences Programs. Resolves scheduling conflicts, advises on special eligibility
  requirements such as honors programs, distinction in the major, research, internship, and involvement opportunities. Assists with change of
  major petitions and transcript evaluation. Collaborates with department’s Graduate Advisor on the Chemistry PhD program and Chemistry/TEP
  Joint Graduate Degree Program to answer questions regarding program requirements and processes related to registration and degree
  milestones. During admissions season, advises prospective students on the application process, admissions criteria and program
  requirements.
• 25% Undergraduate Program Support – Department DSP Accommodations – Coordinates all Disabled Students
  Program exam accommodations (300+ per quarter) adhering to ADA and campus policy specifications, as directed by the Disabled Students
  Program. Serves as primary liaison between students, instructors, Testing Center and DSP staff. Reviews departmental procedures for DSP exam
  accommodations and recommends updates/changes to the Student Affairs Manager (SAM). Communicates and updates instructors on changes in
  policy Collects syllabi and exams from instructors and maintains exam schedule information for all Chemistry courses in which DSP students
  are enrolled. Makes all reasonable efforts to accommodate DSP student requests. Chemistry Course Articulations – Principal contact for
  campus academic units, students, four-year college personnel and the public for chemistry course articulation requests. Manages the
  development, design and coordination of the department’s articulation system to determine course equivalencies for students transferring
  coursework to UCSB from community colleges, UC, CSU and private institutions, UCEAP universities, etc. Facilitates collection of relevant
  material (syllabus, textbooks, course description, etc.) from students for faculty review and communicates faculty
  decision.
• 20% Student Affairs Support – Works collaboratively and in coordination with Student Affairs Team to
  complete administrative tasks related to graduate and undergraduate matters in the Department. Assists with development and coordination of
  recruitment publicity materials, website and newsletters. Assists with annual awards and graduate ceremony preparation and planning.
  Quarterly: Uses Student Access and Retrieval System (STAR) to access and/or input student, course, TA and instructor information. Prepares
  and edits the IRAL report ensuring acccurate instructor/TA/course tracking. Responsible for ESCI survey ordering and distribution of
  Teaching Assistant evaluation results. Orders textbooks and course reserves for all courses offered in the Chemistry Department. Coordinates
  exam/copy job orders with outside vendors; Facilitates communication with faculty to ensure procedures and policies for copy jobs are
  followed. Processes lab course fees. Coordinate and ensure grades are submitted by the deadline and assist with resolving
  discrepancies.
• 15% Graduate Program Support – Assists the Graduate Advisor with management of academic files for
  new and continuing students and assists with preparation of forms and petitions. Assists with coordination of graduate admissions and
  recruitment activities, new graduate orientation, professional development and other outreach events. Assists with evaluating domestic and
  international transcripts and uploading documents to applicants’ files.
• 10% Department Support and Miscellaneious Duties as
  Assigned – Maintains departmental public forum displays, including but not limited to LCD monitors, bulletin boards, and social
  media sites; seeks and/or creates new content for these areas. Other duties as assigned by the Chair, MSO, or Student Affairs
  Manager.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with
the University of California Policy on Vaccinations
Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any
applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception
in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this
paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For
more information, please visit University of California Policy on Vaccinations – https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a
University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare
Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is
not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity
Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal
law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the
accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at
805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for
accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification
Statement

Privacy Notification Statement and Notice of Availability of the
UCSB Annual Security and Fire Safety Report Disclosures

Application Status: If you would like to check the
status of your application, please log into the Candidate Gateway where you applied and click on ‘my activities’.

To apply, please
visit: https://careerspub.universityofcalifornia.edu/psc/ucsb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?P
age=HRS_APP_JBPST_FL&JobOpeningId=87113&PostingSeq=1&SiteId=31&languageCd=ENG&FOCUS=Applicant

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