Student Employment Specialist, Human Resources

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Job Description

Position Overview

The Specialist of Student
Employment and Federal Work-Study serves as the primary operational expert responsible for executing student employment and Federal
Work-Study processes. This role manages high-volume hiring and onboarding activities, maintains accurate records, and supports students,
supervisors, and community partners through consistent and reliable service delivery.

Through these responsibilities, the Specialist
contributes to a positive and meaningful employment experience for students and supervisors by ensuring processes are efficient, accessible,
and responsive to stakeholder needs. This is an onsite position. 

Responsibilities:

Operational
Execution and Transaction Management

• Process student employment transactions, including requisitions, hiring, onboarding,
  and assignment management 
• Coordinate completion of onboarding requirements, including scheduling and tracking of I-9
  verification and new hire documentation 
• Manage Federal Work-Study operational activities, including routine timecard
  processing and monitoring of fund utilization 
• Maintain accurate records and ensure timely completion of required
  documentation 
   

Workflow and Service Delivery

• Serve as the primary point of contact for
  students, supervisors, and community partners regarding student employment processes  
• Provide guidance on established
  procedures, timelines, and system workflows 
• Monitor workflow queues and prioritize tasks to meet operational
  deadlines 
• Support resolution of routine operational issues 

Program Support and
Coordination

• Maintain student employment communications, reference materials, and documentation
• Coordinate logistics
  for student employment programs, training sessions, and events
• Track and report operational data to support program monitoring and
  decision-making 
• Escalate compliance concerns, operational risks, or workload constraints to the Manager in a timely
  manner
• Use recurring issues, stakeholder feedback, and data trends to identify process improvement opportunities and recommend
  enhancements to workflows, communications, or service delivery
   

Required
Qualifications 

• Bachelor’s degree in Human Resources, Business Administration, Higher Education, or a
  related field
• 2-4 years of experience in student employment, financial aid, human resources, or a related
  administrative function
•  Experience supporting hiring, onboarding, payroll, or financial transactions within enterprise systems
  (e.g., Oracle, PeopleSoft, Kuali, or similar platforms) 
• Knowledge of or experience with Federal Work-Study (FWS) program
  requirements or compliance in a higher education setting 
• Demonstrated ability to interpret and apply policies, procedures, and
  regulatory guidance (e.g., FWS or employment eligibility documentation) 
• Strong attention to detail and ability to manage data,
  documentation, and time-sensitive transactions accurately 
• Ability to manage multiple priorities, meet deadlines, and maintain
  productivity in a high-volume, compliance-driven environment 
• Effective communication and customer service skills, with the
  ability to work both independently and collaboratively with diverse stakeholders
   

Preferred
Qualifications

• Direct experience administering Federal Work-Study or similar funding programs, including tracking and
  reporting expenditures 
• Familiarity with onboarding and I-9 compliance processes and federal employment eligibility
  requirements 
• Experience developing or maintaining communications, training materials, or reference
  documentation 
• Experience coordinating programs, events, or training sessions in a higher education
  environment 
• Experience managing high-volume workflows or transaction processing

BU Benefits and
Perks    

Please check out Butler’s Total Rewards website to learn more about our benefit
offerings, which include:   

• Paid Time Off and Holidays:    
  • 20
    days of paid time off (vacation and PTO days) per Fiscal year   
  • 8 Paid
    Holidays    
  • In addition, a paid Winter Break between Christmas Eve and New Year’s
    Day   
  • Paid Parental Leave (after 1 year of full-time
    employment)   
  
  
• Health:    
  • Comprehensive medical, dental, and
    vision plans including disability and life insurance
    programs   
  
  
• Retirement:    
  • 10% employer contribution after 1
    year of full-time employment   
  
  
• Tuition
  Assistance:    
  • Remission of tuition for classes taken at Butler for employees, spouses, and dependent
    children.   
  • Eligibility after 9 months of full-time employment   
  • Employees & spouses-
    undergraduate/graduate degrees   
  • Dependents (under age 26)- undergraduate degree   
    • Covers
      tuition only   
    
    
  • Tuition Exchange Program for Dependents at participating
    institutions  
  
  
• Butler Facilities Access, Discounts and
  Perks:    
  • Access to Butler’s on-site fitness facility and libraries for full-time staff and
    faculty   
  • LinkedIn Learning Courses   
  • Free premium subscription to the Calm
    App   
  • Free subscription to the WSJ, The Economist, and NYT   
  • Discount at the College
    Bookstore   
  • Discount on select Athletic and Arts/Events Center Performances 
  
  

About
Us

Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts,
Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder’s College. Approximately 4,500
undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at
the crossroads of tradition & transformation. A career at Butler University offers more than just a job-it’s an opportunity to join
a dedicated, innovative, and supportive community grounded in equity, academic excellence, and meaningful impact. Aligned with Boldly
Butler, our strategic plan, faculty and staff play a vital role in delivering transformational learning experiences, enriching our campus
and community, and ensuring a thriving Butler for generations to come.

Butler University is an equal opportunity employer. We
welcome applications from all individuals, regardless of age, sex, race, religion, color, disability, protected veteran status, national
origin, or any other legally protected category.

Job Info

• Job Identification 1996
• Job
  Category Human Resources
• Posting Date 06/05/2026, 09:27 AM
• Job Schedule Full time
• Locations 4600 Sunset
  Ave, Indianapolis, IN, 46208, US

Tagged as: Employment