Human Resources Specialist

Human Resources Specialist

Full-time/40 Hours per Week

Salary
$35,000 – $40,000; Depending on relevant experience.

Hiring Department
Human Resources

Location
UT Tyler. This position is not eligible for remote work.

Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.

Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.

• Please do not upload documents to “Cover Letter” or “References”.

If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.

Job Summary
The Human Resources Specialist plays a critical role in coordinating all aspects of the onboarding process, ensuring a seamless and positive experience. Acts as a central point of contact for various HR processes and activities relating to PeopleSoft HCM eForm system. The HR Specialist is responsible for maintaining compliance with applicable state and federal laws, regulations, and University policies, ensuring that HR practices align with legal standards and organizational goals. Additionally, the role involves collaboration with internal stakeholders to uphold best practices and support a culture of excellence, accountability and continuous improvement across the University.

Major Responsibilities/Duties/Critical Tasks

• Responsible for the end-to-end management of HR transactions in the PeopleSoft Human Capital Management (HCM) eForm system, including appointments, person of interest, position creation/modification, and separations.
• Ensure all transactions are initiated, tracked, and completed accurately and within established timelines.
• Coordinates onboarding processes for part-time employees and non-employee assignments, including conducting criminal background checks, verifying work authorization documents (I-9), when necessary.
• Guides employees and non-employees through the onboarding process, addressing questions and ensuring all necessary documentation is submitted.
• Reviews and verifies all HR-related paperwork and documentation to ensure compliance with university policies and governmental regulations. Monitors outstanding documentation and assists in resolving discrepancies in a timely manner.
• Maintains and organizes confidential payroll and personnel-related documents as part of employee or non-employee files, ensuring proper security and accessibility.
• Performs research and analysis to detect and resolve discrepancies in HCM data. Conduct regular audits of employee records, working with Payroll and other stakeholders to address and correct errors. Runs, reviews, and validates reports to ensure data integrity and resolves any discrepancies before payroll processing.
• Provides support for HCM system upgrades, enhancements, testing, validation and overall performance.
• Analyze software updates to evaluate the impact of new features and assist in designing, configuring, testing, and implementing system changes.
• Collaborate with stakeholders to ensure the successful adoption of new processes and initiatives.
• Performs other related duties as assigned.

Required Education/Experience

• Two (2) years’ customer service-related experience.
• May accept a combination of education and experience.

Accompanying Knowledge, Skills, Abilities and Competencies

• Highly proficient personal computer skills and general Human Resource software (PeopleSoft and MS Office Suite.)
• A self-starter, who will take the initiative to effect positive change.
• Strong analytical and problem-solving skills to identify and resolve issues efficiently.
• Efficient use of time to prioritize workload and receive little instruction on routine work and general instruction for new assignments.
• Excellent organizational and multi-tasking skills with solid attention to detail.
• Exceptional oral and written communication skills with the ability to communicate complex information to an audience in an understandable manner.
• Work collaboratively and cooperatively with university personnel at all levels.
• Respond flexibly and positively in all circumstances, working calmly under pressure.
• Establish, nurture, and maintain productive relationships with internal and external audiences.
• Knowledge of relevant Federal, State and Local labor laws impacting areas of responsibility.
• Detail-oriented with the ability to manage multiple responsibilities effectively.
• Interact professionally with vendors, faculty, staff, employees and university leadership.
• Demonstrated flexibility and initiative in a dynamic work environment.
• Ethical.
• Ability to maintain confidential information.

Other Information
About The University of Texas at Tyler

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.

Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.

Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.

With more than 80 bachelor’s, master’s and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.

For more information, please visit https://www.uttyler.edu/about/.

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.

EEO Statement

The University of Texas at Tyler is an Equal Employment Opportunity Employer.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12&JobOpeningId=15126&PostingSeq=1

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