Administrative Assistant II

Job Posting:
JR101752 Administrative Assistant II
(Open)
Department:
Criminal Justice , PM
Position Type:
Regular
Open Date:
03-26-2026
Close
Date:
04-16-2026

$28.00 hourly

Job Description:
The Department of Criminal Justice (CRJU) in the College of
Behavioral and Social Sciences invites applications for an Administrative Assistant II contingent position. The incumbent will provide
complex administrative support to the supervisor and department. Work requires comprehensive knowledge of the organization or program where
assigned, skill in working with issues related to policy, procedures, and confidential matters, and considerable participation in the work
of the supervisor. Incumbent exercises, discretion and judgment. In addition, the incumbent is expected to take initiative and meet
deadlines.

Responsibilities:

• Manage the day-to-day operations of the department. To include independently handling
  procedural and substantive matters and inquiries which do not require technical knowledge. In addition, receiving and screening telephone
  calls and emails, and providing callers and visitors with courteous and competent assistance.
• Duties also include ordering supplies,
  submitting work orders, scheduling meetings, and assisting faculty.
• Edits, formats, and revises a variety of documents and
  materials. Proofreads for grammatical, typographical, and basic content errors.
• Convert rough copy and drafts to final version
  quality reports, presentations, newsletter, and documents.
• Drafts and signs routine correspondence and replies to inquiries which do
  not require technical program knowledge.
• Develops, implements, and maintains paper and electronic filing systems which meet
  department needs and satisfy requirements for retention and information security.
• Enters, updates, and retrieves information as
  needed. Create reports as needed.
• Process contracts, RTFs, declaration and change of major forms, and other documents as
  necessary.
• Assist the Chair of the Department with committee and/or taskforce work.
• Other duties as
  requested.

Minimum Qualifications:

Education (include licenses, certifications, etc.):

• High School
  Diploma or GED
• 2 or more years of college (preferred)

Experience

• A minimum of 3 years of experience providing
  administrative support. Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions
  require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet
  proficiency.

Knowledge, Skills, and Abilities

• General knowledge of and skill in the practical application of
  generally accepted office practices and procedures.
• Ability to communicate effectively both orally and in writing.
• Ability
  to understand and follow oral and written instructions.
• Ability to proofread and edit written documents.
• Skill in various
  computer software packages, such as word processing, spreadsheets, database, presentation programs, Internet, email, Microsoft Teams,
  Workday, and PeopleSoft.
• Ability to interact effectively with internal and external parties in a courteous and efficient
  manner.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general
  instructions.
• Ability to use campus software such as Workday, PeopleSoft and Learning & Licensure

Additional Job
Information:

BENEFITS SUMMARY

Coppin State University offers a competitive benefits package to include health
insurance options (medical, dental, vision), life and disability insurance, retirement plan contributions, as well as paid leave and federal
holidays for all regular employees. Please see the link below to view the benefits that Coppin State University has to offer.

https://www.coppin.edu/benefits

E-VERIFY STATEMENT

This
agency participates in the E-Verify system for verification of citizenship and employment authorization.

Coppin State University is
an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race,
creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, genetic information, marital
status, pregnancy, age, disability status or veteran status. View the EEOC
Know Your Rights poster for more information regarding your rights under the law.

If you experience difficulties utilizing the
online application system or you require reasonable accommodations during any part of the pre-employment process, please contact Human
Resources at AskHR@coppin.edu. Please note that only inquiries regarding a request for reasonable
accommodation or system issues will be responded to when contacting this e-mail account. Reasonable accommodation will be considered on a
case-by-case basis.

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