Administrative Clerk (CalWORKs)

Administrative Clerk (CalWORKs)Rancho Santiago Community College District

Salary Range:
Grade 10: $63,381.75 – $80,910.50

Job Type: Full Time

Job Number: CL26-01393

Location: Santa Ana,
CA

Division: SAC Student Services

Closing: 5/14/2026 5:00 PM Pacific

POSITION
DETAILS

About Rancho Santiago Community College District
Rancho Santiago Community College District (RSCCD) is one of the most
established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the
largest of California’s 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent
of Orange County’s total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana,
Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The district includes
Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center,
the Joint Powers Fire Training Center, the Orange County Sheriff’s Regional Training Academy, the College and Workforce Preparation Center,
and the District Operations Center. RSCCD’s three (3) auxiliary Foundations are actively involved in supporting both community and campus
programs.
RSCCD’s student population is a direct reflection of the diverse communities in the surrounding neighborhoods. As a whole, the
district has the honor of serving approximately 55,537 students: 51% Hispanic/Latinx, 20% White, 9% Asian & Filipino, and 2% are African
American. RSCCD is a proud Hispanic Serving Institution (HSI) and serves predominately historically underrepresented students. There is a
commitment to foster student centered values among our employees to provide equitable student learning, academic excellence, and workforce
development. By delivering high-quality educational programs and student support services, the district ensures that students have the
appropriate resources to achieve their goals.

At RSCCD, our mission is to integrate diversity, equity, inclusion, accessibility, and
justice into all aspects of student academics and employee relations. Thus, creating transformational experiences that prepares students and
employees to engage in the world with a renewed sense-of-self. Through this commitment, Rancho Santiago Community College District strives
to cultivate a learning environment that prioritizes respect, to ensure that RSCCD stakeholders feel valued and supported throughout their
academic and professional careers.

About the Position
The ideal candidate will demonstrate cultural competency
in serving diverse community college populations, including faculty, management, and students from varied ethnic, racial, cultural, and
socioeconomic backgrounds. This includes those with differing abilities, AB 540 students, DACA recipients, Foreign Residents, VACA
participants, and Continuing Education students. They will support RSCCD’s mission to promote self-awareness, knowledge, and communication
skills, enabling all members of the college community to participate creatively and confidently in an ever-changing world.

Candidates
will contribute to an inclusive and collaborative workplace culture that supports the diverse needs of faculty, management, staff, and
students. They will effectively provide services and support to individuals with differing academic preparation levels and unique learning
or workplace needs, ensuring equitable access and opportunities for success. Candidates should demonstrate cultural competency, sensitivity,
equity-mindedness, and a commitment to anti-racism in all interactions and contributions. Through their role, they will empower students to
achieve their educational and career goals while promoting a positive and inclusive environment where faculty and management can thrive,
fostering creativity, confidence, and lifelong learning throughout the college community.

Class Summary
Under
direction – performs difficult and specialized clerical work requiring detailed knowledge of a department’s procedures, policies, and
precedents; supplies information involving facts and interpretations; initiates and completes difficult tasks independently; assumes
responsibility for special projects and prepares related reports; assists in research for special reports; may lead and coordinate the work
of clerks of a lower grade; assumes responsibilities for execution of projects without close review; interprets rules and procedures in
supervisor’s absence with supervisor’s approval; coordinates clerical work-flow among office staff; prepares complex documents; assumes and
performs related duties and responsibilities as required.

Representative Duties
Coordinates the processing,
recording and filing of a variety of documents involving administrative procedures; maintains cost records and complex attendance or other
statistical records; assumes responsibility for a specific clerical function or specialized unit of a department where knowledge of the
departmental operation is fundamental and where its impact on the public is substantial; performs technical work requiring a thorough
knowledge of departmental policies and procedures; assists in the development of District procedures and policies relative to the
assignment; handles difficult and complex public relations; coordinates data for computer input related to continuing and special projects;
may perform sub-professional administrative duties as assigned; may lead and coordinate the work of clerical assistants; may maintain
schedule or calendar for a number of workers; updates schedules and catalogues; may coordinate office work
flow.

Organizational Relations
This class reports to designated supervisor or director and may be responsible for
determining workflow to lower grade clerks or for resolving factual or procedural
questions.

QUALIFICATIONS

Training and Experience

High school diploma or equivalent and
any combination of training and/or experience equivalent to four years of progressively responsible experience in general clerical work
including one year in work involving some independent responsibility for a clerical activity.

Knowledge and
Abilities

Thorough knowledge of: office machines and filing systems; modern office practices and procedures,
departmental practices and procedures as well as College rules, regulations, programs and policies; suitable or designated formats for
presenting reports.

Ability to: make decisions in accordance with laws, ordinances, regulations and established procedures of
the department; establish and maintain effective public relations; prepare accurate financial and statistical reports; operate office
equipment including, personal computer terminal and a variety of word processing/business applications.

Additional
Qualifications

Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic,
socioeconomic, cultural, ability, and ethnic backgrounds of community college students, staff, and the community.

APPLICATION
PROCESS

To ensure full consideration, all applicants must submit a complete Rancho Santiago Community College District online
application that includes the items listed below by the position’s closing date. Recruitment will review all applications for completeness,
and only complete application packets will be forwarded to the screening committee for further review.

A Complete
Application Packet Must Include the Following:

1. RSCCD Online Application
2. Resume – details all relevant
   education, training, and other work experience
3. Academic Transcripts (Unofficial copies of undergraduate, graduate, and post-graduate
   transcripts).

Foreign Degrees

Transcripts from countries other than the United States must be evaluated by
an agency that is approved by or a member of the National Association of Credentials Evaluation Service (NACES) or the Association of International Credential Evaluators, Inc. (AICE), or Commission on Teacher Credentialing (CTC).

Applicat
ion Screening
Job announcements will include screening criteria to be used during screening and interviews. This may include,
but is not limited to:

• Education experience (breadth and depth)
• Work experience (breadth and depth)
• Demonstrated
  ability to work cooperatively with others
• Bilingual ability (if needed)
• Demonstrated experience and sensitivity to
  diversity, equity, and inclusion.
• Professional growth activities
• Specialized skills training
• Leadership
  skills
• Written and/or oral communication skills
• Presentation
• Problem Solving.

Based on the information
presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to
participate in the selection process, which may include a written test and an oral interview. Meeting the position’s minimum requirements
does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed
requirements and are deemed the most competitive in the applicant pool.

Interview
Applicants selected for an
interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During
the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:

• Oral
  communication skills
• Presentation
• Problem-solving skills

A predetermined set of questions will be asked of all
applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the
correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants.

Disability
Accommodations

Individuals who require reasonable accommodations in the Application or Interviewing Process in accordance
with ADA should notify the Recruitment Office in the Human Resources Division at least two days prior to the closing date, by calling (714)
480-7455.

Conditions of Employment
The selected candidate is required to complete the following before employment
as part of the onboarding process:

1. Present original documents for proof of eligibility to work in the United States.
2. Provide
   a certificate of Tuberculosis Exam.
3. Fingerprints (by a Live Scan Agency at the candidate’s expense, and clearance must be received
   before the first day of employment)

EEO STATEMENT

The Rancho Santiago Community College District (RSCCD) is an
equal opportunity employer. The policy of the District is to encourage applications from persons who are economically disadvantaged and
individuals belonging to significantly underrepresented groups within the District’s workforce, including ethnic and racial minorities,
women, and persons with disabilities. No person shall be denied employment because of ethnicity or race, religious creed, color, national
origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender
identity, gender expression, age, sexual orientation, veteran or military status, or political or organizational affiliation.
RSCCD will
consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal
history or participate in a background check until a conditional employment offer is made to you. After making a conditional offer and
running a background check, if RSCCD is concerned about a conviction that is directly related to the job, you will be given the chance to
explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background
report.

To apply, please visit https://www.schooljobs.com/careers/rsccd/jobs/5314790/administrative-clerk-calworks

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