OnCore CTMS Budget & Effort Analyst (Office of Clinical Trials)

We are seeking an OnCore CTMS Budget & Effort Analyst who will be responsible for independently managing budget build/ calendar modification activity for clinical trials in the OnCore Clinical Trial Management System (CTMS). This position ensures that sponsored budgets accurately reflect executed agreement terms, institutional standards, and study-specific financial parameters. This process supports proper financial reconciliation across multiple systems.

Specific Duties & Responsibilities

• Build clinical trial budgets, with associated calendar modifications (if needed) in OnCore CTMS, including budget amendments, in accordance with executed agreements, budgets, established guidelines, and institutional procedures.
• Create accurate and timely budget / calendar builds, manage study team related queries, and perform quality checks to ensure compliance with institutional SOPs.
• Participate in budget analysis and review to confirm financial accuracy and consistency between OnCore budgets, executed agreements, and billing designations.
• Troubleshoot and test budget / calendar builds, visit structures, and subject management issues in OnCore CTMS to ensure data accuracy and proper system functionality.
• Orient study team and trial invoicing staff on effective use of OnCore Budgets and Calendars upon release for use.
• Arrange and conduct hand-off meetings, manage hand-off process and respond in a timely manner to stakeholder concerns and requests for modification or correction.
• Collaborate with Clinical Research Support Services coverage analysts, post-award clinical trials invoicing staff, Office of Clinical Trials colleagues, and Research IT staff to ensure data consistency and assist in resolving budget build and effort discrepancies.

Minimum Qualifications

• Bachelor’s Degree in Business, Finance, Healthcare Administration, or related field.
• Three years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
• Experience with commercial clinical trials financial and revenue cycle workflows and knowledge of the clinical trials lifecycle.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Clinical research experience.

Classified Title: OnCore CTMS Budget & Effort Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 – $94,400 Annually ($73,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F/37.5
FLSA Status: Exempt
Location: Remote
Department name: SOM Admin Res Clinical Research Contract
Personnel area: School of Medicine

Tagged as: Employment