Business Officer I – t232956

Description

BUSINESS OFFICER I
The University of Alabama at Birmingham

General Responsibilities:
The Business Officer I supports departmental operations by performing a variety of administrative and financial tasks. This role supports departmental operations and ensures smooth workflow. Process contracts, payment requests, purchase orders, and P-card transactions. Supports faculty with the grant pre-award process, including proposal preparation and submission coordination. Coordinates events and travel arrangements for faculty, staff, and visitors. Prepares itineraries for guests/visitors, handles their travel arrangements, and provides on-site support by ensuring they arrive at scheduled meetings on time. Processes travel reimbursements accurately and in compliance with policies. Serves as a resource for facilities coordination and provides project support. Acts as a liaison between the department, central UAB offices, and external stakeholders. Supports faculty promotion processes and maintains related documentation. Processes human resource documents and ensures compliance with institutional guidelines.

This hybrid-eligible position requires the selected candidate to work 100% onsite during their initial six-month probationary period.

Key Duties & Responsibilities:
1. Process vendor payments, reimbursements, P-card transactions, and purchase orders in compliance with institutional policies.
2. Serve as a liaison between the department and central UAB offices, departments, and external stakeholders.
3. Reconcile departmental accounts and monitor expenditures.
4. Prepare, review, and track contracts and agreements with vendors, consultants, and service providers in the contract management system.
5. Serve as a liaison between the department and vendors and UAB iSupplier.
6. Arrange domestic and international travel for faculty, staff, students, and guests.
7. Create and draft itineraries for visiting scholars and guests and provide on-site support by ensuring they arrive at scheduled meetings on time.
8. Plan and execute departmental events, meetings, and special functions, including logistics, scheduling, and vendor coordination.
9. Assist faculty and researchers with proposal preparation and submission coordination for grant applications.
10. Serve as a resource for facilities coordination and provide project support.
11. Act as a liaison between the department, central UAB offices, and external stakeholders.
12. Support faculty promotion processes and maintain related documentation.
13. Process human resource documents and ensure compliance with institutional guidelines.
14. Performs other duties as assigned.

Salary Pay Range: $52,555 – $75,000

Qualifications

Minimum Requirements:
Bachelor’s degree in Business or a related field and three (3) years of related experience required. Work experience may NOT substitute for the education requirement.

Knowledge / Skills / Abilities:

• Strong Communication, clear, professional verbal and written skills.
• Ability to prioritize and handle multiple tasks.
• Accuracy in financial and logistical work.
• Effective resolution of issues.
• Flexibility with changing schedules and priorities.
• Positive, professional relationships with Faculty, Staff, Students, and external stakeholders.
• Providing excellent support to faculty and visitors.
• Working well with teams.
• Anticipating needs and acting ahead of time.
• Experience with UAB systems and processes is preferred.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location: University

Job Category: Professional
& Managerial

Organization: 379700000 Health Behavior

Employee Status: Regular

Shift: Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager): Hybrid Eligible

Tagged as: Employment