Travel and Procurement Coordinator

Requisition Number: 72699

Location: Boulder, Colorado

City:
Boulder

State: Colorado

Employment Type: University Staff

Schedule: Full-Time

Posting Close Date: 22-Jun-2026

Date Posted:
12-Jun-2026

Job Summary

The Center for Student Involvement (CSI) at the
University of Colorado, Boulder is seeking applications for a Travel and Procurement Coordinator!
This position provides travel arrangement, purchasing, maintaining travel records, monthly and yearly account management. Additionally this
role supports student organizations and the office by creating and maintaining website pages and resources, managing gift, award, and prize
programs, and collecting documentation for and remitting monthly sales tax. This involves using various CU purchasing forms and methods,
preparing journal entries, processing and recording deposits, and reflecting transactions in the BuffConnect student organization management
platform. With a student-centered approach, this position serves to support day-to-day interactions with students, answering student
organization financial questions, assisting walk-in traffic, and providing information to assist in the development of CSI staff.

CU
is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment.
We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all
backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Division of Student Life consists of 36
departments that provide student support and services dedicated to helping students become successful, curious, competent individuals during
their time at CU Boulder.

The Center for Student Involvement (CSI) serves as a central hub for student engagement, leadership
development, and community building. As a student-fee funded Cost Center of the CU Student Government within the Division of Student Life,
CSI supports more than 500 recognized student organizations and creates opportunities for students to connect, lead, and grow throughout
their college experience. The Center for Student Involvement is committed to creating inclusive and accessible pathways for involvement
while intentionally designing experiences that strengthen belonging, engagement, and student development. Through campus events, leadership
programs, and collaborative partnerships, CSI helps shape transformative co-curricular experiences that extend learning beyond the
classroom.

What Your Key Responsibilities Will Be

Travel Procurement and Reimbursement
Management:

• Conduct pre-spending trainings for student organization leaders for all student
  organization travel allocations to determine travel needs, advise them of applicable policies, restrictions, timelines, and available
  methods for making travel arrangements consistent with university guidelines and student government spending restrictions.
• Ensure post-training agreement is signed by organization signatory and appropriate documentation of training is
  reflected in shared office drive and student organization management software.
• Train student
  organization travel card cardholders on appropriate use, related procedures, and compliance with the travel card program as needed.
• Coordinate with home department staff to provide travel budget amounts and speedtypes as authorized by student
  org administrators for travel arrangements not made by CSI staff.
• Support student organization leaders
  to ensure travel purchase/ arrangement request are appropriately entered into the Organization Management system.
• Procure flights, lodging, registration, and ground transportation for student organizations with travel arrangements funding, when
  requested.
• Advise departments of proper protocol and processes for organization travel.
• Compile, validate and review receipts turned in for reimbursement and process travel reimbursements/expense
  reports for student organization travelers.
• Evaluate charges for appropriateness and reasonableness.
• Advance questionable charges to higher-level decision makers when appropriate.
• Provide interpretation of travel policies and rules to CSI leadership, CSI staff, student organization
  administrators, and org advisors as appropriate.
• Support Graduate and Professional Student Government
  on individual travel grant process, create and update resources and advisement on travel policies, acquire necessary approvals for selected
  grant recipients for each grant cycle, and maintain office records of approved, accepted, and processed grants.
• Create, implement, track, and distribute semesterly student organization Cleary Travel Reports.

Procurement /
Expense Reimbursement

• Coordinate all phases of CU Marketplace procurements as needed including
  purchases from Marketplace catalogs, initiating POs and PV’s, compiling and navigating payment paperwork for suppliers including Honorarium
  forms, Scope of Work forms, and both small and large dollar contracts and ensure appropriate documentation, i.e., vendor quote is attached,
  and the sole source justification is included when situation demands
• Work with vendors and the
  Procurement Service Center (PSC) as needed to make necessary purchases, facilitating and guiding new vendors in the PSC supplier
  registration process when needed
• Identify, investigate, and help resolve issues/discrepancies
  associated with purchasing and invoice payments
• Procure goods and services up to $5,000 for a unit
  using a university-issued procurement card, as needed, ensuring tax exempt status is applied or tax is refunded, collecting appropriate
  receipts for procurement card reporting
• Compile and maintain documentation as part of the procurement
  process to ensure the department is in compliance with records retention policies and can provide any documentation requested for
  audit
• Process expense reimbursements using appropriate mechanism dependent upon the citizenship and CU
  employment status of the purchaser, collecting and sending required international status documentation for review by International Tax
  Specialist when needed, or communicating steps needed to be added as a Concur delegate for the purchaser
• Review documentation to ensure it is complete and applicable to the specific reimbursement.
• Confirm funding and allocation, ensuring appropriateness of the expense related to the approved budget, that purchases were made
  within the allowable timeframe, and that the items are allowable per CUSG Student Fee Regulations, CUSG legislation, and funding board
  bylaws.
• Ensure proper workflow tracking and approvals are in place to facilitate the processing of all
  reimbursements in a timely manner
• Investigate when issues arise with missing payments. Process Warrant
  Adjustments to re-issue payments or cancel them as needed

Website and Student Org Management System Maintenance and Student
Resources:

• Regularly review and make recommendations for additions, revisions, and updates to the
  Finance section of the CSI Website, as well as the student organization management system fiance tool
• Create resources for and train students and staff on the use of the student organization management system Finance tool
• Work with Accounting Lead to review and revise office resources, policies, and practices as it relates funding
  boards, allocations to student organizations, and student organization account management

Monthly and Year End Account
Management:

• Reconcile monthly account statements using BuffConnect records and financial
  statements
• Use appropriate communication methods to identify, research, and correct account errors,
  resolve issues, and reporting deficits and abnormalities to supervisor
• Close accounts for completed
  events and activities in accordance with various funding board spending deadlines and return unspent funding to funding sources, per
  university regulations
• Coordinate the creation and approval of journal and cash transfers with campus
  departments and area accountant
• Ensure all appropriate documentation and relevant information is
  included or is attached to the journal entry for processing
• Serve as financial liaison for assigned
  student organization categories. Provide policy and procedure guidance to the student organizations
• Help with speedtype management, including requesting speedtypes, renaming speedtypes, and assigning speedtypes to student
  organizations
• Collaborate on developing ways to improve the effectiveness of data collected from
  students on forms submitted through the BuffConnect system
• Assist in creating, reviewing, and
  maintaining finance policies and procedures
• Provide accounting and finance support to CSI
  administration and units as needed

Award/ Prize program Administration:

• Research and
  maintain up-to-date knowledge of all campus policies related to awards, prizes, and recognition.
• Provide interpretation of these policies to appropriate CSI staff and create and maintain informational resources for staff and
  students.
• Work with CSI Leadership to create annual and one time prize, award, and gift card polices,
  for CSI programming.
• Serves as Gift Card Program Custodian for CSI and student organization prize
  programs, where applicable.
• Work with student organizations, to determine appropriate use, and amount,
  of prizes for various situations, creating and administering prize programs, as needed.

Cash management:

• Maintain petty cash boxes for student organization reimbursements including cash disbursements (backup),
  regular reconciliation of cash box balances against cash on hand and distribution records, and replenishment check requests.
• Maintain change fund/ cash vault including taking weekly balance, monitoring fund level, and requesting changes
  when needed.
• Work with Campus Controllers office to lead periodic petty cash audits.

Back-up for CSI Finance Office Functions and Other related duties as assigned:

• To include
  staffing departmental events, committee appointments, Student Affairs divisional projects, etc.,
• Cross-train and maintain knowledge of CSI Finance processes to serve as back up as needed, to include completing journal entries
  for revenue/ expense transactions, make corrections, etc.
• Review Finance Access requests and provision
  access as needed
• Back-up support student organization account activities by processing deposits and
  event receipts for student organization activities, creating cash boxes for upcoming special events and student group fundraising
  activities, and facilitate purchasing for student organization operations and events

What We Can Offer

• The annual salary range for this full-time position is $58,200 – $59,385.
• Onboarding assistance is available within the
  Student Life division guidelines.
• Our outstanding benefits include:
• Paid days off: 22 vacation days, 15 sick leave days,
  and 11 holidays per year.
• Access to medical, vision, dental and life insurance.
• Tuition reimbursement.
• A 10%
  employer contribution retirement plan.
• EcoPass for free RTD rides.
• Opportunity for career growth within the division of
  student life and the CU Boulder
• campus!

Benefits
At the University of Colorado Boulder, we are committed to supporting the holistic health and
well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your
dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic
community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be collaborative. Be inclusive. Be Boulder.

What We Require

• Bachelor’s degree or equivalent combination of education and experience may substitute.
• 1 year of professional, job related experience providing travel arrangements, purchasing, and/or account
  management services.

What You Will Need

• Interpersonal communication in a
  variety of medium.
• Adaptability and an ability to maintain focus in an environment with a high level of
  activity.
• High level of organization and attention to detail.

What We Would Like You
to Have

• Experience with corporate purchasing and booking travel.
• Experience working with student government or student organizations.

Special Instructions

To
apply, please submit the following materials:

1. A current resume.

2. A cover letter that
specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by June 22, 2026, for
consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials
you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation.
You will not be penalized for redacting or removing this information.

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