Fleet Program Coordinator

Posting Number: STA00432PO26

Job Family
Program Management

Job Function
Program Management

USC Market Title
Program Assistant

Link to USC Market Title
https://uscjobs.sc.edu/titles/134186

Job Level
A3 – Administrative/Operational Support

Business Title (Internal Title)
Fleet Program Coordinator

Campus: Beaufort

Work County
Beaufort

College/Division: USC Beaufort College/Division Level

Department: BFT USCB Fleet

State Pay Range
G07

USC Market Range
MRD – $44,296 $54,263 $64,229

Anticipated Hiring Range
$44,296

Location of Vacancy
USC Beaufort supported area

Part/Full Time: Full Time

Hours per Week: 37.5

Work Schedule

Standard working schedule: Mon- Fri, 8:30am – 5:00pm, 1 hour lunch.

Must be willing to work a flexible schedule to meet the needs of the department.

Basis: 12 months

Job Search Category: Transportation/Parking

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service – helping to build healthier, more educated communities in South Carolina and beyond.

Veterans’ Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Advertised Job Summary

Join Our Team as a Fleet Program Coordinator!

Keep Campus Moving. Make an Impact Every Day.

Do you enjoy organizing operations, solving problems, and helping people get where they need to go? Are you energized by a fast-paced environment where no two days are exactly alike? If so, we invite you to apply for the position of Fleet Program Coordinator and become an essential part of our campus community!

At the University of South Carolina Beaufort, our transportation fleet plays a vital role in supporting students, faculty, staff, special events, and campus operations. We’re looking for a detail-oriented, customer-focused professional who is ready to help keep our vehicles, records, and operations running smoothly.

What You’ll Do

As the Fleet Program Coordinator, you’ll work closely with the University Transportation Fleet Manager to coordinate daily fleet operations and ensure reliable transportation services across campus. In this role, you will:

Coordinate daily fleet operations and transportation services for students, faculty, staff, and special campus events, helping ensure safe, efficient, and timely service while addressing operational issues as they arise.
Assist with vehicle maintenance logistics by transporting vehicles for scheduled maintenance and repair services, retrieving completed vehicles, and serving as the primary point of contact in the absence of the Fleet Manager.
Process vendor invoices through the University’s PeopleSoft accounting system, verify receipt of goods and services, reconcile vendor accounts and statements, and maintain accurate financial records and supporting documentation.
Maintain comprehensive fleet records and vehicle documentation, monitor inspections, maintenance schedules, registrations, and compliance requirements, and conduct regular audits to ensure adherence to safety regulations and university standards.
Track vehicle usage, mileage, maintenance activities, and operational data, and prepare mileage, utilization, and safety reports that support effective fleet management and operational planning.
What Makes You a Great Fit?

The ideal candidate thrives in a collaborative, service-driven environment where organization, communication, and attention to detail matter every day. You’re someone who can manage multiple priorities with accuracy and professionalism, enjoys working with both people and systems, and takes pride in keeping operations running smoothly behind the scenes. You communicate effectively with a wide range of campus partners and vendors, approach challenges with initiative and problem-solving skills, and bring a strong commitment to supporting a safe, efficient, and well-coordinated campus transportation system.

Why Join USCB?

At USCB, you’re not just taking a job – you’re becoming part of a campus community that truly depends on what you do every day. You’ll play a key role in keeping students, faculty, and staff moving safely and efficiently, and your work will directly support the rhythm of campus life.

You’ll also find yourself in a coastal university setting where collaboration is real, people know your name, and your contributions are visible and valued. This is the kind of role where organization, problem-solving, and service come together in a meaningful way – and where no two days feel exactly the same.

Ready to Drive Success?

If you’re passionate about organization, customer service, and operational excellence, we’d love to hear from you. Apply today and help us keep the USCB community moving forward!

Job Related Minimum Required Education and Experience

Typically holds a high school diploma or GED. Requires 2 or more years of job related experience.

Preferred Qualifications

Bachelor’s degree in a relevant field.

Knowledge/Skills/Abilities

Must be able to communicate and be a team player. Organize and resolve matters in a timely manner. Demonstrated commitment to inclusion, and the ability to establish and maintain positive and collaborative working relationships with individuals and teams based on respect, honesty, and collegiality with all constituencies. Demonstrated skills as an effective problem-solver. Ability to organize and manage financial and statistical data. The ability to provide and analyze reports, budgets, and proposals for management decision-making. Proven ability to establish and maintain strong client relationships, and a demonstrated commitment to providing excellent customer service

Job Duty

In collaboration with the Fleet manager, conducts the daily operations of campus fleet services and special events. Ensure efficient and timely transportation for students, faculty, and staff, and promptly addressing any operational issues to maintain high service standards. assists with transporting vehicles for scheduled maintenance/repair services, and picking them up from shops after work has been completed Serves as point of contact in the absence of the Fleet Manager.

Essential Function
Yes

Percentage of Time
35

Job Duty

Coordinate and maintain payments and reconcile vendor accounts and statements for vendors to include: Processing payment of invoices for vendors within the University accounting system (PeopleSoft) in a timely manner. Verifying goods and services have been obtained and matching invoices with proof of receipt documents, invoices and outstanding purchase orders as appropriate. Maintain up-to-date records and documentation for all vehicles, via trackable database, conducting regular audits to ensure compliance with vehicle safety regulations, inspections, and maintenance schedules. Also, Provides mileage and safety reports to Manager.

Essential Function
Yes

Percentage of Time
25

Job Duty

Ensure compliance with local, state, and federal transportation regulations and safety standards. Enforce policies and procedures related to campus transportation. Collaborates with university administration to align transportation strategies with broad institutional and community goals.

Essential Function
Yes

Percentage of Time
10

Job Duty

Analyze vehicle usage patterns and optimize the allocation of fleet resources to meet the university’s transportation needs efficiently. Identify opportunities for process improvement, cost savings, and service enhancements within the transportation department.

Essential Function
Yes

Percentage of Time
10

Job Duty

Administer training for university vehicle operators, ensuring they are knowledgeable about safety protocols and operational procedures.

Essential Function
Yes

Percentage of Time
15

Job Duty

Other tasks and duties related to department operations as assigned.

Essential Function
Yes

Percentage of Time
5

Safety Sensitive or Security Sensitive: No

Hazardous weather category: Essential

Number of Vacancies: 1

Job Open Date: 06/09/2026

Job Close Date: 06/16/2026

Open Until Filled: No

Special Instructions to Applicant

Positions will remain posted on our employment website for a minimum of five (5) business days. After this period, postings may be closed at the department’s discretion. Our site is updated regularly, and the length of the recruitment and screening process may vary depending on the position and related factors. If your qualifications are selected for further consideration, you will be contacted directly by phone or email.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Tagged as: Employment