Business Administrator A

University Overview

The University of Pennsylvania, the largest
private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school
consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that
provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach
to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who
named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia.
The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities.
With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect
place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and
tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities,
supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job
Title
Business Administrator A

Job Profile Title
Business Administrator A

Job Description
Summary
This position will provide administrative and research support for the PACCD PIs in Stemmler Suites to include financial
reports, purchasing requests, accounts payable, reimbursement and travel coordination for 10 PIs, fellows and research staff utilizing Ben
financials, XM (UPHS) Concur and Penn Marketplace. Will maintain training and access requirements for fluency with all applications.
Coordinates travel scheduling and reimbursement for faculty, post-doctoral researchers, staff and guests. Responsible for Procard management
by applying division and University policy adherence to all purchases and completing monthly reconciliation and payments by required
deadline. Manage, track and maintain lab and administrative space under the direction of the Division Chief and Vice Chief of Research. This
includes completing the lab space survey in tracking individual use of bench space by all individuals in correlation to research direct cost
reporting. Coordinate and purchase office and lab supplies. Support, organize and manage scheduling and administrative tasks for PIs and
provide coverage of the Chief’s calendar. Oversee and coordinate the various academic and scientific conferences to include creating
schedules, presenter materials, AV, catering and attendance for minutes as necessary. Coordinate onboarding and access to Stemmler Suite
with all management and security offices and request PennCards for new hires. Complete facilities requests for routine maintenance of
suite.

Job Description

Job Responsibilities

• Create, update and/or distribute internal reports; run
  and assemble reports, attach documentation, and distribute reports to faculty /investigators. Attend monthly financial meetings with PI & BA
  to review financial reporting and document action items.
• Manage and track lab and administrative space for Stemmler 2nd & 4th
  Floors. Meet regularly with division chief and vice chief of research to plan office transitions, submit maintenance requests, moving of
  furniture, office reassignment, and identifying space for new hires. Prepare and complete lab space survey in coordination with PIs and
  research leadership.
• Complete purchasing for both office and lab supplies. Under the direction of lab manager or PI, will submit lab
  purchases and assure adherence to grant and university guidelines for appropriate purchasing. Will prepare and complete lab specimen
  shipments for teams as necessary.
• Manage the division Procard which can support 100+ faculty and staff for all allowable purchases.
  Responsible for monthly reconciliation and payment submission by the required deadline. Will abide and uphold University policies for all
  purchases.
• Completes purchasing and accounts payables activity such as preparing POs or reimbursement requests, collection of
  appropriate documentation, ensuring payments are made, confirming data entry of proper COA by AP/Travel, entering electronic receipts
  against POs, using Ben Financials, Concur & XM in accordance with University & Health System finance policies and procedures. Maintain
  access and fluency with all applications by completing required training.
• Provides administrative support for scheduling meetings
  for PIs and research teams and back up coverage of division Chief schedule. Coordinates daily educational conferences to include preparing
  meeting materials, catering, and video meeting access for internal and external meetings.
• Responsible for coordinating onboarding
  for students, visiting scholars with Associate Director of Research, obtaining access to Stemmler building and suite and providing mandatory
  safety policies for all suite personnel and guests. Coordinates routine maintenance and facilities requests for the entire suite. Restocks
  supplies in all applicable areas and maintains storage space.
• Completes and maintains biosketches and CVs for PIs.
• Other
  duties and responsibilities as assigned.

Qualifications

• Associate of Science and 2 to 3 years of experience or
  equivalent combination of education and experience is required. Bachelor’s degree in accounting or business administration field is a plus.
  Strong attention to detail; willingness to ask questions in order to understand the business being conducted; ability to handle multiple
  competing deadlines.

Job Location – City, State
Philadelphia, Pennsylvania

Department /
School
Perelman School of Medicine

Pay Range
$50,366.00 – $57,000.00 Annual Rate
Salary offers are
made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position,
and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also
considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.
Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including
shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable
federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer
is made. Consideration of the background check will be tailored to the requirements of the job.

University
Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral
  health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending
  accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s
  exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children
  are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you
  save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis.
  Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a
  substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal
  affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
• Long-Term Care
  Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care
  insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you
  apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family
  members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is
  committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide
  variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and
  Personal Development: Penn provides an array of resources to help you advance yourself personally and
  professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University
  resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit
  our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music
  or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn
  community, you’re right in the middle of the excitement-and you and your family can enjoy many of these activities for
  free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals
  for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships
  to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors,
  cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer
  creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of
  non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for
  eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home
  improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal
  adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please
visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Equal Employment Opportunity Statement

The
University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex,
sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age,
disability, veteran status or any class protected under applicable federal, state, or local law.

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Stemmler-Hall-Med/Business-Admin
istrator-A_JR00118914-2

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