Athletics Business and Fiscal Operations Coordinator

Athletics Business and Fiscal Operations Coordinator

Wayne State University is searching for an experienced
Athletics Business and Fiscal Operations Coordinator at its Detroit campus location.

Wayne State is a premier,
public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich,
high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional
educational opportunities which prepare students for success in a global society.
Essential functions (job
duties):

Job Purpose

Coordinate and provide support to the Wayne State University Athletics
Department in the day-to-day workflows and business processes needed to support various business functions, athletic and rental facilities,
and sport specific activities. In addition, provide support by applying financial, budgeting, and athletic business operations principles to
support effective resource allocation and decision-making. This position reports to the Associate Director, Business Affairs –
Athletics.

Essential Functions

Coordinate and provide support in the planning, development, and
implementation of various athletic operation initiatives, facility rentals, and projects. Work with internal and external vendors, invoicing
and contracting; process operational purchases and monitor operational budget; coordinate with coaches and sport coordinators on
availability and delivery of equipment and supplies. Assist with analyzing operational spending patterns and supporting financial reporting
processes related to NCAA Agreed Upon Procedures, athletic operations, and facility usage.

Provide support with budget management and
business operations functions including ticket sales, merchandise, camps, and team travel ensuring compliance with university, NCAA, and
conference policies. Serve as resource and contact for business operations functions with an emphasis on compliance and financial controls.
Support revenue tracking and financial performance analysis related to ticket sales, merchandise, and travel expenditures.

Assist in
coordination of weekly competitions, NCAA post-season and conference championship events, processing of NCAA & conference officials, game
guarantees, hosting activities, etc. Additionally, assist in expenditure analysis and forecasting activities to ensure alignment with sport
specific goals and cost-efficiency.

Coordinate and process personnel transactions of part-time hourly employees for various athletic
activities including competitions, events, and facility rentals.

Perform other related duties as assigned.

WORK
CONTEXT

Job Reports to: Associate Director.

Leadership Accountability: Implements operating plans.

Supervisory
Accountability: Supervises associates below supervisory level.

Financial Accountability: Monitors expenditures.

Customer
Accountability: Interfaces with customers outside the S/C/D.

Freedom to Act: Subject to general input from supervisor.

Qualifications:

MINIMUM QUALIFICATIONS

Education

Bachelor’s
degree.

Bachelor’s degree from an accredited University in Finance, Accounting, Business Administration, Sports Management, or an
equivalent combination of education and experience.

Master’s degree preferred.

Experience

Experienced
(minimum 2 years of job-related experience).

Experience supporting administrative and business operations
processes.

Experience utilizing various financial management systems and platforms.

Previous experience in athletic
administration or coordination preferred.

Knowledge of WSU administrative systems preferred.

Knowledge of NCAA rules and
regulations, with previous experience in collegiate athletics preferred.

Knowledge, Skills, and
Abilities

Technological Skills: Proficient in Microsoft Office (Access, Excel, Word, PowerPoint) and Google Docs.
Familiarity with, or ability to learn, University technology/administrative systems.

Knowledge of financial analysis, budgeting, and
reporting principles and the ability to use finance-related decision support skills with a focus on compliance and financial
controls.

Teamwork Skills: Outstanding interpersonal abilities to build cooperative, effective relationships, facilitate
communication and understanding among individuals in a professional manner. Ability to build consensus, anticipate problems and difficult
situations, and develop mutually agreed-upon strategies and/or solutions.

Organizational Skills: Keen attention to detail, ability to
establish and meet deadlines, ability to work under pressure and to function independently. Prioritizes and plans work activities; adapts to
changing conditions. Finds a way to achieve the stated goals.

Communication Skills: Excellent verbal and written communication
skills; ability to communicate effectively with people at all levels of WSU within a multicultural and diverse community. Excellent
interpersonal, written, and oral communication skills.

Customer Service Skills: Responds promptly to requests for service and
assistance. Practices follow-up to ensure customer needs are met.

Initiative: Takes independent action. Demonstrates persistence and
overcomes obstacles. Seeks out creative solutions with the team to solve existing and new challenges.

School/College/Division:

H90 – Athletics
Primary department:

H9001 –
Athletics
Employment type:

• Regular Employee
• Job type: Full Time
• Job category:
  Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary
• Salary
  minimum: $45,000
• Salary hire maximum: $50,000

Working conditions: * Normal office environment. * Some
evening and weekend work is required.
Job openings:

• Number of openings: 1
• Reposted position: No

Background check requirements:

University policy requires certain persons who are offered employment to
undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will
inform you if a background check is required.

Tagged as: Employment