Associate Project Manager (Project Management Specialist), Center for Rural Engagement

Job ID: 319403

Department

CENTER FOR RURAL ENGAGEMENT (BL-CFRE-IUBLA)

Department
Information

The Indiana University (IU) Center for Rural Engagement improves the lives of Hoosiers through collaborative
initiatives that discover and deploy scalable and flexible solutions to common challenges facing rural communities. Working in full-spectrum
community innovation through research, community-engaged teaching, and student service, the Center builds vision, harnesses assets, and
cultivates sustainable leadership structures within the communities with which it engages to ensure long-term success.

Job
Summary

The Center for Rural Engagement (CRE) Associate Project Manager reports to the Deputy Director and provides essential
project management and high-level support to the Center’s 7 director-level positions. The position ensures workflows are maintained and that
leadership has the necessary support to execute their roles effectively, including using project management software to track tasks and
action items.

Department Specific Responsibilities

• Exercises initiative and independent judgment when devising
  procedures and actions consistent with the mission of the CRE and IU policies. While the Deputy Director directs their work, a person in
  this role must make quick, professional judgment calls throughout the day and utilize problem-solving skills to navigate changing
  situations. The role requires maintaining strong working relationships with campus partners and respecting the sensitivity of confidential
  information.
• Serves as the clearinghouse for coordinating committees, community outreach, and technical procedural advice. Their
  performance directly influences the overall efficiency and effectiveness of the CRE. By organizing the work of numerous committees and
  managing contacts with public stakeholders, VIPs, and university administration, the incumbent ensures the smooth operation of the
  Center.
• Human Resources Liaison Acts as the internal human resource contact for CRE employees.
• Assists in the creation of
  job descriptions, coordinates applicant reviews and interviews, and oversees the onboarding process for all new hires.
• Co-coordinates employee performance reviews with the Deputy Director.
• Serves as the lead logistical planner for major CRE
  events, including the annual Rural Indiana Faculty Tour in August and the Rural Conference in May.
• Assists other staff with
  planning and coordinating logistics for various events and attends these functions to provide on-site logistical support, which includes
  occasional overnight stays.
• Works on special projects as needed to enhance executive and philanthropic
  effectiveness.
• Serves as the primary CRE office contact for facilities and building operations, including building maintenance, risk
  management, security, and the creation of emergency evacuation plans.
• Acts as a liaison with the Office of Finance, Administration,
  and Budget by reconciling P-card purchases and reimbursements through Chrome River and BuyIU.
• Manages office supplies, technology
  support needs, office equipment, and Fleet Services requests.
• Provides comprehensive support to all staff, including managing
  complex calendars for directors and arranging complicated campus-wide and external meetings.
• Proactively optimizes office functions
  by reading and routing correspondence, drafting documents, and initiating telecommunications to conserve executive time.
• Maintains
  accurate meeting minutes, electronic logs, and files, and utilizes the internal project management system to track action items and progress
  toward annual and quarterly goals.
• Welcomes guests and handles inquiries professionally.
• Exercise sound judgment to plan
  major events.
• Manages complex calendars, prioritizes urgent tasks in a fast-paced environment, and coordinates support services to
  ensure the CRE runs efficiently.

General Responsibilities

• Manages a small project, from start to finish, or
  1 phase of a large project, ensuring on time completion within budget.
• Develops project plan(s) and efficiently analyzes, tracks,
  forecasts, and reports on project metrics and shortfalls.
• Reports on progress and provides regular updates to upper
  management.
• Coordinates and communicates between various areas; conducts project meetings and prepares regular
  reports.
• Collaborates with other departments to ensure that project objectives are achieved within established time
  frames.
• May provide guidance and support to non-exempt staff.

Qualifications

Combinations of related
education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience
beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor’s degree in relevant field.

WORK EXPERIENCE

Required

• 2 years of
  professional experience in an office environment

Preferred

• Experience in a higher education
  environment and familiarity with IU systems and project management platforms.

SKILLS

Required

• Ability to drive multiple projects to successful completion.
• Demonstrates project
  management skills.
• Proficient in English with written and verbal communication skills.
• Excellent organizational
  skills.
• Excellent collaboration and team building skills.
• Demonstrates time management and priority setting
  skills.

Preferred

• Flkuency in Spanish and/or Haitian Creole.
• Demonstrate the ability to
  manage competing demands, multi-task, and determine priorities independently.
• Requires strong verbal and written communication
  skills, solid research and organizational abilities, and a professional presence with high attention to detail.
• Must exercise
  discretion and confidentiality..
• Requires critical thinking skills for independent problem-solving and a strong working knowledge of
  Microsoft Office Suite (Word, Outlook, Excel).

Working Conditions / Demands

This role requires the ability to
effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as
well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential
functions with or without an accommodation.

Work Location

Bloomington, Indiana

This is an in-person
position

Advertised Salary

$53,000 per year

Work Hours

Monday- Friday 8:00am -5:00pm

Requires occasional evening commitments and overnight travel twice per year for event support.

Benefits
Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive
  medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible
  spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness,
  and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to
  vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU
  courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents
  and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job
Classification

Career Level: Core

FLSA: Exempt

Job Function: General Administration

Job Family: Project
Management

Click here to
learn more about Indiana University’s Job Framework.

Equal Employment Opportunity

Indiana University is an equal
opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of
Non-Discrimination here which includes contact information.

Contact Us

Request Support
Telephone: 812-856-1234

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