Administrative Assistant IV, Research Support

Wayne State University is searching for an experienced
Administrative Assistant IV, Research Support at its Detroit campus location.

Wayne State is a premier, public,
urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality
education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational
opportunities which prepare students for success in a global society.
Position Purpose:

Manage and oversee
complex financial, personnel and business affairs of a large and operationally diverse department in a School, College, Division or
Center/Institute of the University having considerable fiscal and administrative autonomy. Work activities require a grasp of involved
practices and precedents, along with an in­ depth knowledge of theoretical principles.

Essential Functions:

Prepare and
monitor detailed budgets; oversee and monitor a large number of complex general fund, designated and restricted accounts; review and prepare
revenue and expenditure reports to ensure budgetary guideline compliance. Develop complex budget proposals and projections which support
management objectives and comply with University guidelines. Perform cost analysis to identify areas of savings and maximizing the use of
revenues allocated.

Prepare complex and varied statistical activity reports, summaries and analyses to keep administrative head
appraised of financial status of unit. Direct and supervise billing system function to guarantee effective revenue
generation.

Oversee personnel activities and paperwork processing for department which includes monitoring staffing levels, selection
and evaluation of non-exempt and temporary support staff and preparing, maintaining and processing payroll and personnel actions and
records. Possess signatory authority for unit.

Attend various committee meetings and task forces representing the department to
outside professional agencies, institutions, administrators and internally to various University units. Establish operational policies and
procedures and evaluate effectiveness of existing systems and services; implement changes as necessary.

Develop and execute
administration policies and procedures. Perform organizational studies and recommend changes to established programs, services and unit
objectives. Manage business affairs, service and support functions of department. Develop new programs to ensure increased efficiency of
unit.

Oversee and coordinate building operation and maintenance requests, diverse auxiliary services and equipment/stock inventories.
Provide direction to professional staff in development or methods and procedures.

Perform related work as assigned.

This
description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given
this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. it is
not intended to limit or in anyway modify the right of any supervisor to assign, direct and control the work of employees under their
supervision. the use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned
that are of similar kind or level of difficulty.

Additional Comments

This senior classification level requires a grasp
of involved practices and precedents along with in-depth specialized theoretical principles to manage the fiscal, personnel and business
affairs for a unit having highly complex and varied accounting systems and operational needs. Work activities are dictated by established
procedures, but require the incumbent to apply these procedures to differing sets of circumstances, demanding the search for new
applications of procedures. In addition, this level has a broad scope of responsibility/accountability which can be measured by the job’s
magnitude ($ size – medium). Incumbents provide instruction to students, staff and the general public on the departments functioning and
represent the administrative head with full decision making authority. Supervisory responsibilities include overseeing selection, training
and evaluation of non-exempt and temporary part-time personnel. This classification does not provide clerical support to the department.
Direction and assistance is provided to department staff on administrative policies, procedures and functioning. Work at this level is
performed with a greater degree of independent thought and action and is reviewed by an administrative head, e.g. Dean, Director, Chairman.
This classification is typically located in a department, School, College, Division, Center or Institute.

Minimum
Qualifications:

Graduation from an accredited college or university supplemented by coursework in business administration,
accounting or related field or an equivalent combination of education and/or experience.

Extensive knowledge of complex accounting
procedures and practices.

Extensive knowledge of the principles and practices of public or business administration. Extensive
knowledge of and experience with University policies, procedures and regulations. Extensive supervisory experience required.

Ability
to communicate effectively with others. Strong analytic and organizational skills.

Strong oral and/or written communication
skills.

Reasonable knowledge of and experience with PC and computer based application and local area network
technologies.

Considerable knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS, etc. Ability to
establish and meet deadlines, work under extreme pressure and function independently.

Typically, incumbents have held
professional/admini strative positions, e.g. Administrative Assistant, Accountant, etc.

School/College/Division:

The Division of Research & Innovation
Primary Department:

H6901 – Laboratory Animal Resources
Employment Type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/Salary Information:

• Compensation type: Annual Salary
• Salary
  minimum:$61,906
• Salary hire maximum: $74,290

Working
Conditions:

Normal office environment
Job Openings:

• Number of openings: 1
• Reposted
  position: No

Background Check Requirements:

University policy requires certain persons who are offered
employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the
university will inform you if a background check is required.