Accounting Specialist – Accounts Payable

Job Schedule: Full Time

Job Shift:
Day

OCR Code / Classification: 5 – Paraprofessional

Min Salary: $37,521

Max
Salary: $46,902

Work Location
Main Campus

Job Description Summary

The
Accounting Specialist supports the Financial Services department by processing financial transactions and maintaining accurate accounting
records for state, county, and institutional funds. Responsibilities include preparing journal entries, processing checks and
reimbursements, uploading electronic payments, reconciling accounts, and assisting with audits, reports, and the annual escheats process.
This position requires strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced,
deadline-driven environment.

Minimum Qualifications

Required:

• Associate’s degree or
  higher.

Preferred Qualifications

Preferred:

• Knowledge of community college
  accounting and budgeting procedures.
• Proficiency in Colleague and Microsoft Office Suite.

Essential
Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be
assigned.

• Prepare and post journal entries and cash certifications with supporting documentation.
• Process travel
  reimbursements, payroll, e-checks, student refunds, and financial aid disbursements.
• Upload Positive Pay and NACHA files;
  communicate with banks and the System Office to resolve discrepancies.
• Reconcile and balance General Ledger accounts and prepare
  required financial reports.
• Process returned checks and maintain related documentation.
• Maintain check stock inventory and
  ensure proper control and storage.
• Assist with monthly state reports, year-end audits, and the annual escheats process.

Physical Demands

PHYSICAL DEMANDS:

The physical demands described here are
representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee will need to
  regularly operate and use computers, phones and other electronic equipment.
• The employee will frequently communicate and must be
  able to exchange accurate information with others.
• The employee may need to move around their office and/or campus to attend
  meetings/ classes and to access files, machinery or other job-related tools.
• The employee may need to lift and/or move equipment,
  tools or paperwork up to 25 pounds.
• The employee may need to position themselves by reaching, stooping, kneeling or crouching to
  adjust or collect equipment and/or supplies.
• Specific vision abilities required by this position include close vision, distance
  vision, and the ability to adjust focus.

Workplace Environment:

The work environment characteristics
described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Encounters low to moderate
  noise levels in the work environment.

Close Date: 07/17/2026

Open Until Filled: No

Tagged as: Employment