Administrative Assistant III ROTC Liaison

Administrative Assistant III ROTC Liaison

Colorado School of Mines

Salary: $24.45 –
$29.00 Hourly

Job Type: Full Time

Job Number: GLA – JR108713 – 06/26

Location: Golden,
CO

Department Information

Colorado School of Mines (Mines) is an internationally preeminent teaching and
research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected
by the Colorado State Legislature as the state’s first “exemplary institution” of public higher education due to our “high degree of
responsibility and capability with regard to academic and administrative functions.”

Colorado’s oldest public university, Mines is
located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.
MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

• Medical,
  Dental, and Vision Insurance
• Generous vacation and sick leave plus 13 paid holidays
• State retirement plan
  (PERA)
• Parental Leave
• Reduced cost tuition for employee and family members
• Life and Disability
  Insurance
• Professional growth and training opportunities
• Access to technology and equipment
• Colorado State Employee
  Assistance Program
• Access to a world-class recreation center
• Interaction with an international population and cultural
  events

Description of Job

The Administrative Assistant III – ROTC Liaison serves as the central coordination
point between the university and Army and Air Force ROTC programs. This role is critical to ensuring seamless operations across multiple
departments, military partners, and cross-enrolled schools.

The ROTC Liaison facilitates a wide range of administrative functions
including student services, cadet record management, financial coordination, event planning, and interdepartmental collaboration. This
position also acts as a primary resource for cadets, prospective students, and campus partners.
Key
Responsibilities
Program & Operations Coordination

• Serve as the primary liaison between university
  departments and ROTC military units (Army and Air Force).
• Support Mines Veteran’s Alliance
• Coordinate key functions related
  to admissions, registration, scholarships, housing, and financial aid.
• Maintain communication with cross-enrolled partner
  institutions.

Student & Cadet Support

• Maintain accurate and compliant cadet records in alignment with
  Department of Defense standards.
• Provide guidance and support to current and prospective ROTC students.
• Coordinate
  referrals and resources to support student success.

Event Planning & Execution

• Plan and execute 8-10 annual
  events including orientation programs, ceremonies, recruiting events, and formal functions.
• Manage logistics such as guest
  coordination, budgets, invitations, and on-site support.

Financial & Budget Administration

• Monitor and
  manage multiple budgets, including tracking expenditures and reconciling accounts.
• Ensure compliance with institutional and state
  financial policies.

Administrative & Office Management

• Oversee daily office operations, including
  scheduling, communications, and documentation.
• Maintain department website and assist with marketing and outreach
  efforts.
• Coordinate calendars, meetings, and reporting.

Work Environment & Culture
This position is
part of a close-knit and supportive team committed to student success. The ROTC community is collaborative, respectful, and mission-driven,
with strong partnerships across campus and with military leadership.
What Makes This Role Unique

• Opportunity to
  work closely with ROTC students and support future military leaders
• Exposure to cross-functional collaboration with both university
  and federal stakeholders
• Involvement in high-visibility events and ceremonies
• Meaningful impact on student development and
  success

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency
Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

G3A4XXA
DMINISTRATIVE ASSISTANT III
MINIMUM QUALIFICATIONS:

Experience Only:

• Three (3)
  years of relevant experience which include administrative coordination in a complex or multi-stakeholder environment (Experience
  must be clearly documented in the “Work History” section of your application. “See Resume” will not be
  accepted.)

OR

Education and Experience:

• A combination of related education and/or relevant
  experience in an occupation related to the work assigned equal to three (3) years. (TRANSCRIPTS MUST BE ATTACHED
  FOR EDUCATIONAL CREDIT.)

PREFERRED QUALIFICAITONS:

• Prior relevant state
  service

Required Skills & Qualifications
Core Competencies

• Strong organizational
  skills with excellent follow-through
• Effective written and verbal communication
• High attention to
  detail

Interpersonal Skills

• Professional and approachable communication style
• Ability to work with
  diverse student populations
• Collaborative, service-oriented mindset

Relevant
Experience

• Administrative coordination in a complex or multi-stakeholder environment
• Experience supporting student
  programs, higher education, or similar environments preferred
• Ability to manage confidential information with
  discretion

CONDITIONS OF EMPLOYMENT:

• Background check

Appeal
Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process
may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or
comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and
submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your
representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or
acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of
Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals
and Disputes, atspb.colorado.gov/board-rules.

Supplemental Information

Colorado School of Mines is
committed to equal opportunity for all persons. Minesdoesnot discriminateon the basis ofage, sex, gender (including gender identity and
gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic
information, veteranstatusor current military service. Further, Mines does not retaliate against community members for filing complaints
regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access
is reflected in the administration of its policies, procedures,programsand activities and in its efforts to achieve a talented student body
and workforce.

Through its policies, procedures and resources, Minescomplies withfederal law, Colorado state law, administrative
regulations, executiveordersand other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines
campus community and to address potential allegations of inequality or concerns for safety.

Are you looking for an inspiring,
mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are
you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the
educational and work experience?

Look to Mines.

To apply, please visit https://www.governmentjobs.com/careers/colorado/jobs/5365568/administrative-assistant-iii-rotc-liaison

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