Administrative Services Coordinator II

Administrative Services Coordinator II
Cookeville, TN, United States

Job Identification: 25569
Posting Date: 06/30/2026, 04:11 PM
Grade: 6

Job Description
Description of Job Duty:

Assist students and faculty with their requests and needs – Students: schedules, permits, courses, etc. Faculty: classrooms, computers, assist with classes when they are out, etc. Manage the office to insure that it runs smoothly, efficiently and productively for faculty, staff, students and student workers, as well as performing general secretarial duties and monitor the ordering of office supplies and equipment. Assist departmental chair in all areas of their job including meeting deadlines and advising them of operational and budgetary matters. Create and maintain course schedule and room assignments. Maintain all required paperwork related to personnel and hiring and maintaining required documents for SACS reviews. Assist search committee chairperson in placing job ads, coordinate interviewee’s travel, lodging, meals, presentations and meetings.

Tennessee Tech is an Equal Opportunity/Affirmative Action employer.

Responsibilities
Essential Functions:

Serve as a multi-purpose office manager with responsibilities that include: administering payroll; maintaining office efficiency; participating in creative problem-solving and decision-making processes, independently from and in the process of advising the Chair on decisions involved in running the department. Managing the departmental office to insure that it runs smoothly, efficiently and productively while maintaining high morale of faculty, staff, students and student workers. Assisting department Chair in all aspects of the job, including meeting deadlines. Advising department Chair of operational and budgetary matters. Creating and maintaining course schedules and classroom assignments. Collecting and maintaining all required paperwork relating to personnel and hiring. Collecting and maintaining all materials required for SACS reviews. Supervising the maintenance of department classrooms and office space. Assisting search committee chairperson with job advertising. Arranging for candidates; travel, lodging, food, presentations and meetings. Advising department chair of major equipment purchases needed.

Physical Demands:

Those typical to the duties listed.

Work Hours:

Typical hours are Monday-Friday, 8:00 a.m. – 4:30 p.m.
Special Instructions:

Applicants are required to electronically upload a cover letter, resume, and complete contact information for three references. References will be contacted at a later date. Submission of materials is the applicant’s responsibility. Applications without all required materials are incomplete and will not be considered.

Salary:

Level S2, Grade 6.

Benefits Information:

Tennessee Tech offers a competitive benefits package. Benefits include the initial accumulation of one vacation day per month, one sick leave day per month, and thirteen (13) University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.

Qualifications

Minimum Qualifications:

High school diploma and some college, at least 2 years of clerical/secretarial experience, with prior college/university experience.

To apply, visit tntech.edu/jobs

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