Administrative Assistant

We are now accepting applications for a qualified Administrative Assistant at Belmont
University.
Employment Type
Staff

Internal Job Category
Non-Exempt
(Staff)
Full-Time

Department
Univ Counsel & EVP Ext Engage

Hours

37.5

Primary Duties and
Responsibilities:
Position purpose:

The purpose of the
Administrative Assistant role is to facilitate the work of Offices of External Engagement, Deputy University Counsel, Community and
Government Relations, Risk Management and Compliance by providing administrative support.

Essential Functions:

1.
Perform administrative support tasks including but is not limited to budget management, managing schedules and calendars, leave reporting,
making travel arrangements, assisting in preparation of presentations, maintaining lists of key contacts, screening and handling telephone
communications, greeting and directing visitors, maintaining currency of webpage content, and dealing with problems and inquiries as
appropriate.

2. Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external
institutions and agencies on a range of issues.

3. Support efforts to organize meetings, conferences, and other special events,
including preparation of materials for meetings, correspondence announcing meetings, arranging meeting facilities, and preparing agendas.

4. Manage and maintain MVR reporting processes, WeGo registration and ticketing distribution and reporting.

5. Provide
administrative support and communications for meetings including preparation of materials for meetings, correspondence announcing meetings,
arranging meeting facilities, and preparing agendas.

6. Assist Project Specialist as needed.

7. Provide assistance to and
liaison with other offices in the resolution of day-to-day administrative support issues as appropriate.

8. The above statements
describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job
incumbents.

Required Qualifications:
Belmont University seeks to attract and retain highly qualified faculty and
staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of
  character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical
  champions for helping people and communities flourish.

Qualifications (Knowledge, Skills and Abilities):

• Analytical Thinking: Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify
  alternative solutions.
• Critical Thinking: Interprets and seeks information, uses independent reasoning to diagnose the root cause
  of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine
  benefits and impact in making decision and/or recommendations.
• Project/Program/Service Management: Ability to coordinate and
  administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues
  associated with the program/project.
• Written and Oral Communications: Ability to present information to individuals or groups;
  ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and
  concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to
  listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.
• Technical, Computer, and Software Skills: Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software.
• Experience working collegially in a fast-paced environment and the ability to respond to high-pressure situations.
• High degree of comfort with change and an ability to be flexible in an environment of entrepreneurial mindsets and shifting prioritization
  of tasks.
• Ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to have
  flexibility and support other offices when needed.
• This position may require extracurricular activities outside of the normal
  working hours.

Required EducationAssociates required, Bachelor’s preferred

Required
Experience1-3 years of experience required, 4-6 years preferred

The selected candidate will be required to complete a
background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to
verify the identity and employment eligibility of all persons hired to work in the United States.

Tagged as: Employment