Administrative Assistant for the Office of Faith and Practice

Join our vibrant community of dedicated faculty and staff who work to create a
transformative educational experience rooted in faith, reason, and justice.

Eastern University is a nationally-recognized
Christian university enrolling approximately 9,000 students in a wide array of undergraduate, graduate, professional, and seminary programs.
The university’s main campus is located in St. Davids, PA, with many programs also offered online. Eastern’s core values of Faith, Reason,
and Justice are woven into all of its educational offerings. Through dynamic programs, a vibrant campus community, and meaningful service
learning opportunities, Eastern University is committed to providing students with transformative, accessible, and affordable
education.

Position Description

The Administrative Assistant for the Office of Faith &
Practice (OFP) provides comprehensive administrative, operational, and clerical support to the OFP staff. Reporting directly to the
University Chaplain, this role ensures the smooth daily functioning of the office while fostering a welcoming, inclusive, and supportive
environment for students, faculty, staff, and community members.

Position Responsibilities

Administrative & Operations Support

• Front-Facing Operations: Serve as the primary point of contact for
  general inquiries; manage the OFP email inbox and phone lines with excellent customer service.
• Financial Administration: Process
  financial paperwork, including invoices, expense reimbursements, and operational transactions; track and assist in monitoring the overall
  OFP budget.
• Logistics & Inventory: Order and maintain inventory for office supplies, marketing materials, and event resources.
• Fleet Management: Coordinate scheduling, routine maintenance requests, and key management for vehicles designated to the Office
  of Faith &.
• Cross-Departmental Collaboration: Support staff in the OFP and assist with general administrative tasks for the
  broader Student Development Office and staff as time and capacity permit.
• Student Engagement: Provide administrative and
  logistical support to the Student Chaplain Program, student ministries, immersion experiences, and the Chamberlain Interfaith Fellowship
  Program.

Event Coordination

• Event Planning & Execution: Assist in planning, coordinating, and executing
  all OFP events, including weekly campus Chapel services and workshops.
• Logistics Management: Manage comprehensive event
  logistics, including venue reservations, catering coordination, AV/technology setups, and promotional material distribution.
• Evaluation: Support post-event evaluations and data collection to assess program effectiveness and engagement.

Marketing,
Outreach, & Publications

• Content Creation: Assist in developing promotional content for social media, newsletters, and
  campus-wide communications to increase awareness of OFP programming.
• Digital Maintenance: Update and maintain the official OFP
  website and campus event calendar.
• Print & Media: Produce, edit, and supervise the distribution of physical and digital
  publications, including brochures, flyers, signs, and bulletin boards.

Qualifications

• Education: Bachelor’s degree or equivalent professional experience in event management, business administration, higher education, or a
  related field.
• Experience: 1-3 years of experience in event coordination, administrative support, or a related operational role.
• Communication: Excellent written and verbal communication skills; ability to build meaningful professional relationships with
  students, faculty, staff, and administration.
• Organizational Skills: Exceptionally organized with a proven ability to manage
  multiple tasks and competing priorities simultaneously.
• Technical Proficiency: Proficient with Google Suite, Microsoft Office
  Suite, and Canva; willingness and adaptability to learn new institutional software.
• Design & Media: Basic graphic design skills
  and familiarity with social media content creation and website maintenance are highly desired.
• Discretion: Demonstrated
  capability to handle sensitive and confidential matters with the utmost discretion.
• Cultural Competency: A deep commitment to
  diversity, equity, and inclusion, with demonstrated cultural competency in a diverse campus ecosystem.
• Religious Competency: A
  deep commitment to the mission of Eastern University supported by the OFP with a keen awareness and sensitivity to students’ religious
  diversity.

About Eastern University

Eastern University is a Christian university of the arts and sciences
that integrates faith, reason and justice for students in its undergraduate, graduate, seminary, urban, professional and international
programs. Applicants should have a Christian commitment compatible with its mission and be willing to support the mission and vision
of the university. The university complies with federal and state guidelines of nondiscrimination in employment; members of
protected classes encouraged to apply.

Background Checks

Standard University employees are required to
complete the background clearance process. Employment is contingent upon the successful results of an employment background screening. The
employment background screening may include but is not limited to your consumer credit history (for positions that work with the university
finances or alumni funds only), verification of education and professional credentials, criminal history, driving history, residency,
immigration status, performance, references, and other qualities pertinent to your qualifications for the following position.

Youth
Clearances are required for positions with direct contact with children and essential personnel positions. Employees working with or around
minor age children are required to complete the youth clearance process which includes the following four child protection clearances:

1) Affidavit;

2) FBI Criminal Record Check;

3) Pennsylvania Department of Human Services Child Abuse History
Clearance and;

4) Pennsylvania State Police Criminal Record Check.

In accordance with state laws, Act 73 of 2007, Act 153 of
2014, Act 168 (relating to the Child Protective Services Law), school employees of Eastern University who will have “direct contact with
children” must complete the background check process prior to employment. Results must be submitted within ten days of receipt.

Description Disclaimer

This description is intended to describe the general level and nature of work
performed by the person/people assigned to this position. It is not to be construed as an exhaustive list of duties and responsibilities of
the person/people so assigned.

For all positions: Applicants must be authorized to work in the U.S. We are unable to
sponsor or take over sponsorship of an employment Visa at this time.

Statement of Non-Discrimination

Eastern University is committed to the principles of equal opportunity as defined under federal and state law, and does not
discriminate unlawfully on the basis of race, gender, sexual orientation, color, creed, disability, national/ethnic origin, age, disabled
veteran/Vietnam-era, Genetic Information and Nondiscrimination Act (GINA), or veteran status in its admission policy, program, or
activities, educational policies, scholarship and loan programs, athletic and other University-administered programs, or employment
practices and programs.

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