Administrative Assistant

Location: Technical Campus

Primary Location:

2550 Bending Branch Way, Allen, Texas, 75013

We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and
responsibilities.

Job Summary:

Provide administrative support to a department/division and assist with projects,
programs, and special events.

Required
Qualifications:

Essential Duties and Responsibilities:

• Process, maintain, and verify data, records, files, and databases related to department/division operations; report discrepancies to
  the director; make corrections as needed.
• Assist with department/division reports, projects, special events, ceremonies,
  receptions, and/or course schedules.
• Greet office visitors, answer telephone, and respond to requests from staff members, faculty,
  students, and other departments.
• Collect, compile, and disseminate data; create and distribute reports.
• Maintain
  accounting records related to department/division accounts payable, accounts receivable, check requests, and/or budgets.
• Receive,
  prepare, sort, and classify correspondence, training guides, notices, brochures, and other documents.
• Establish systems to
  effectively maintain and track department/division files, records, and paperwork.
• Schedule appointments, meetings, and/or classroom
  visits for the department/division head.
• Assist department with purchasing office supplies and equipment in accordance with
  department/division policies and needs.
• May scan and file class grades by department and instructor.
• May attend meetings;
  record and prepare meeting minutes; compile, copy and distribute related reports or board packets.

Supplemental
Functions

• Perform other duties as assigned.
• Perform all duties to maintain all standards in accordance with College
  policies, procedures and Core Values.

Knowledge, Skills and Abilities

• Intermediate Microsoft Office
  knowledge
• Good knowledge of bookkeeping/accounting
• Knowledge of department/division policies, procedures and programs, as
  well as policies and procedures of outside agencies with whom the department/division interacts
• Knowledge of department/division
  systems
• Knowledge of department/division specific equipment and supplies
• May require knowledge of adviser menu for issuing
  degree audits
• Good organizational skills
• Excellent proofreading skills
• Creativity
• Excellent
  interpersonal relationship skills
• Collaboration skills
• Flexibility
• Customer Service skills
• Problem
  solving skills
• Conflict management skills
• Ability to interact with staff, Board, donors, students, faculty, vendors,
  and/or Department Chairs
• Ability to multi-task
• Ability to be self-motivated and meet deadlines under pressure
• Ability to operate, understand, and prepare reports using department-specific software and systems
• Ability to maintain
  department information accurately
• Ability to pay close attention to detail
• Ability to maintain confidentiality
• Ability to effectively utilize advanced computer software applications and peripherals
• Ability to plan and execute various
  aspects of programs

Physical Demands, Working Conditions and Physical Effort
Sedentary Work – Exerting up to 10
pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move
objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required
only occasionally and all other sedentary criteria are met. Positions in this class typically include talking, hearing, seeing, grasping,
standing, walking and repetitive motions, plus stooping, kneeling, crouching, and reaching. Relatively free from unpleasant environmental
conditions or hazards. Office environment. Little physical effort required.

Requirements

Associate degree from an
accredited institution required.

Two (2) years of administrative office experience required.

Equivalency Language

High school/GED and four (4) years of administrative office experience.

**This position is Security Sensitive, therefore,
candidates will be subject to a criminal background check.**

The above description is an overview of the job. It is not
intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business
needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without
notice. Reasonable accommodations may be made by Collin College in its discretion to enable individuals with disabilities to perform the
essential functions.

Required & Preferred Qualifications (if
applicable):

The intent of this job description is to provide a representative summary of the types of duties and
responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties
and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically
presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports
Americans with Disabilities Act and will consider reasonable accommodations.

***This is a Security Sensitive position.
Therefore, candidates will be subject to a criminal background check.***

Compensation Type:

Salary

Employment Type:

Full time

Hiring Minimum

$37,465.00

Hiring Maximum

$46,831.50

Compensation is determined based on experience.

**Application submission deadline is 12am of the date
listed.**

07/17/2026

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any
characteristic protected by applicable law.

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