Senior Academic Administrative Assistant

The Senior Academic Administrative Assistant for the Honors College is responsible for a wide
variety of administrative support duties for the Dean, Associate Dean, and Faculty Directors. This may include the monitoring and updating
of faculty workload, monitoring and reconciliation of numerous budgets, special event planning and coordination, and other associated
administrative duties.

Primary Duties and Responsibilities

Greet visitors, answer incoming calls and emails,
serve as a reference to students, faculty, the university community, advisory boards, and the public..
Process requisitions, payment
authorizations, assist with purchases. Process travel authorizations, travel claims, purchase airline tickets, make hotel reservations,
reserve cars, process conference registrations, request and distribute funds in advance for students and supervisors. Maintain and reconcile
corporate cards.

Verify overload compensation and adjunct pay, assist departments with faculty hiring process. Review all documents
submitted by departments submitted for signature. Generate college specific reports such as course scheduling, budget, DFW reports,
enrollment, retention reports, and faculty workload reports. Review departmental workload reports for accuracy.

Plan and execute
college events such as: college awards ceremony, camps, recruitment events, alumni events and advancement events. Submit work orders, key
requests, and swipe card access

Provide training, support, and coverage for the Dean, Faculty Directors, and their areas, ensuring
that they receive training and updates on changes in software and procedures. Foster a collaborative environment between units to assist in
furthering the vision for the College as a whole. Supervise and assign work to student employees.
Maintain leadership and college
calendar. Arrange and organize meetings. Take accurate meeting minutes and distribute to necessary parties. Provide general policy guidance
on the RTP process. Serve as administrative support for hiring committees when Dean is chair or as requested. Maintain files for office and
serve as College Records Custodian. Maintain college web page. Review and correct bulletins.

Oversee all financial activity for
numerous college/departmental budgets; reviewing financial transactions and other documents for accuracy, ensure availability of funds, and
compliance with laws and institution regulations and policies, etc.
Perform other related duties as assigned.

Knowledge,
Skills, and Abilities
Ability to efficiently operate a personal computer and associated software(Outlook, Word, Excel, etc.) and
Elusion Banner.
Ability to communicate effectively and appropriately.
Ability to maintain confidentiality of records and
information.
Ability to interact in an effective and appropriate manner with the University community and the public
Ability to detect
and correct grammatical and spelling errors in written correspondence.
Ability to handle multiple tasks
simultaneously.

Physical Requirements
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to
10pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Required Minimum
Qualifications
Minimum of an Associate’s Degree.
Previous office experience.

Tagged as: Employment