Administrative Assistant III

Administrative Assistant III

Job ID: 302885

Location: UNG-Dahlonega, GA

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of over 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university’s signature leadership programs is its 800-member Corps of Cadets on UNG’s Dahlonega Campus.

Job Summary

The University of North Georgia is currently accepting applications for an Administrative Assistant III. This position coordinates business operations & administrative processes for the Accounting and Law department within the Mike Cottrell College of Business. This position provides comprehensive administrative & operational support, including scheduling, travel coordination, purchasing, student support, & day-to-day office management. In addition, this position is responsible for administrative duties related to the MCCB Graduate Programs, the MBA & MAcc programs, as well as engagement with external constituents of the MCCB Graduate Programs. This role requires strong organizational, communication & problem-solving skills, along with the ability to manage multiple priorities in a fast-paced academic environment while maintaining professionalism & attention to detail. Works collaboratively with faculty, staff, students, & university offices to support the overall success & operational efficiency of the ACLA department & MCCB Graduate Programs.

For technical support or assistance completing a job application, please contact the USG Service Desk at (877) 251-2644 or support@usg.edu.

Responsibilities

• Provide administrative & operational support to the Accounting & Law department; working closely with department head. Supports the department head in the course scheduling process by entering approved schedules into Banner, maintaining scheduling records, & assisting with the verification of course assignments, meeting times, & related scheduling information.
• Support faculty with travel coordination, scheduling, purchasing, classroom logistics, catering requests, space reservations, & other administrative needs. Monitor/process all reimbursements for ACLA faculty and students.
• Provide administrative support for the MBA Coordinator, including assisting with activities such as scheduling classes, responding to student inquiries, process reimbursements & purchases & other duties assigned.
• Provide front-line support to students by assisting with academic, registration, & communication-related matters while helping ensure a positive & responsive student experience.
• Oversees candidate recruitment visits for departmental search committees. Process/monitor all expenditures related to hiring.

Knowledge, Skills, and Abilities

• Excellent written & verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams) & Zoom
• Ability to manage multiple tasks & meet deadlines

Required Qualifications

• Bachelor’s Degree Required.
• One year of clerical or administrative experience required or an equivalent combination of education and experience.

Preferred Qualifications

• Higher education administrative support experience preferred

Proposed Salary

Salary Range: $18.34 – $20.17

Required Documents to Attach

• Resume, and Cover Letter
• Contact information for three professional references

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check

• Standard Enhanced

To apply, visit https://careers.hprod.onehcm.usg.edu/psc/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=53000&JobOpeningId=302885&PostingSeq=1

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