Administrative Coordinator I

Job Title
Administrative Coordinator I

Agency
East Texas A&M University

Department
Budget Office

Proposed Minimum Salary
Commensurate

Job Location
Commerce, Texas

Job Type
Staff

Job Description
INSTRUCTIONS TO APPLICANT:
During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
  If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at HR.Hiring@tamuc.edu

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.
In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

SUMMARY:
Works under general supervision and provides administrative support for the Budget Office to include the exercise of discretion and independent judgement with respect to matters of significance. Serves as a key point of coordination for administrative operations, communications, and compliance with policies and procedures.

DUTIES & RESPONSIBILITIES:

• Participates in the planning and execution of administrative operations.
• May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.
• Reviews and prepares documents for supervisor. Attends meetings or committees on behalf of supervisor and may prepare summaries or reports
• Serves as a primary point of contact for administrative inquiries, responding to non-routine requests and providing information regarding procedures, services and programs.
• Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.
• Applies and interprets, and/or assists in implementing management policies or operating practices.
• Develops and maintains administrative and technical procedures; researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
• Performs special analyses, prepares reports and develops project summaries to support administrative and operational decision-making
• Coordinates travel arrangements and prepares itineraries. Maintains calendars, schedules appointments and meetings – including obtaining meeting background information, determining appropriate location, date/time and length..
• Monitors deadlines and materials awaiting action; follows up with stakeholders and tracks progress to ensure timely completion of tasks.
• Works in collaboration with the finance and administration office and the financial management group.
• Coordinates the maintenance of Budget Office email inbox, files, records, office supplies, or equipment.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Hires, trains and supervises student workers.
• Other duties as assigned.

MINIMUM REQUIREMENTS:

• Education: Bachelor’s degree or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Two years of related experience. Knowledge of word processing, spreadsheet, and database applications. Strong verbal and written communication skills. Strong interpersonal and organizational skills.
• Ability to: Ability to multitask and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality
• Licensing/Professional Certifications: NA
• Physical Requirements: NA
• Other Requirements: NA

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:
Degree preferred. Administrative support experience in higher education. Knowledge of and experience with Famis, Canopy, Workday and Concur.

SUPERVISION OF OTHERS:
Student Workers

WHY WORK AT EAST TEXAS A&M UNIVERSITY?
Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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