Staff Assistant C

University Overview

The University of Pennsylvania, the largest
private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school
consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that
provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach
to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who
named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia.
The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities.
With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect
place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and
tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities,
supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job
Title
Staff Assistant C

Job Profile Title
Staff Assistant C

Job Description
Summary
This position will provide high level support to the Vice Chair of Research and Director of Head and Neck Sciences for
the Department of Otorhinolaryngology – Head and Neck Surgery. This position will be responsible for coordinating the Vice Chair’s complex
schedule and multiple calendars. This position will serve as the liaison between the Vice Chair and all internal/external individuals and
organizations. Coordinate all travel with other offices and institutions as necessary; manage and maintain a complex calendar of internal
and external committee and other professional meetings for the Vice Chair. Compose and proof all correspondence for the Vice Chair’s
signature; perform other duties assigned.

Job Description

Job Duties/Responsibilities:
Provide
administrative support to the Vice Chair’s research laboratory, the NIH Program Project, and other programmatic grants. This position will
also be responsible for creating and maintaining a website for the research program, assisting with the preparation and administration of
multiple research grants, monitoring expenses and regulatory compliance, and coordinating personnel recruitment. Responsibilities also
include maintaining deadlines for committees and study sections; providing reminders for due dates of review material to be submitted on
time and within submission protocol. Provide support for seminars, visiting seminar speakers, symposiums, and meetings. Prepare and
coordinate submission and renewal of IACUC documentation for Vice Chair, Program Project Directors, and lab members. Prepare slides and
photographic figures for publication. Complete all Program Project lab purchases and maintain an itemized inventory of Program Project lab
supplies. Maintain records of all purchases and reimbursements. Prepare and coordinate the non-competitive renewal submissions for the
program project grant budget periods.

Position is contingent on continued funding.

At this time, we are only able to consider
candidates who are authorized to work in the country without the need for visa sponsorship.

Qualification:
A Bachelor’s Degree
and 3 to 5 years of experience, or an equivalent combination of education and experience, are required. Must be detail-oriented, highly
organized, and written form and outstanding interpersonal skills required. Must have knowledge of Microsoft Office, specifically Word,
Excel, and Access.

Job Location – City, State
Philadelphia, Pennsylvania

Department /
School
Perelman School of Medicine

Pay Range
$55,962.00 – $66,174.00 Annual Rate
Salary offers are
made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position,
and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also
considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.
Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including
shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable
federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer
is made. Consideration of the background check will be tailored to the requirements of the job.

University
Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral
  health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending
  accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s
  exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children
  are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you
  save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis.
  Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a
  substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal
  affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
• Long-Term Care
  Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care
  insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you
  apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family
  members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is
  committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide
  variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and
  Personal Development: Penn provides an array of resources to help you advance yourself personally and
  professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University
  resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit
  our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music
  or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn
  community, you’re right in the middle of the excitement-and you and your family can enjoy many of these activities for
  free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals
  for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships
  to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors,
  cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer
  creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of
  non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for
  eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home
  improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal
  adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please
visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Equal Employment Opportunity Statement

The
University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex,
sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age,
disability, veteran status or any class protected under applicable federal, state, or local law.

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Medical-School-Johnson-Pavilion/
Staff-Assistant-C_JR00122637

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