Accounting Specialist

Salary: $20.65 – $25.83 Hourly
Job Type: Full-Time
Job
Number: 2025-05358
Closing: 7/16/2026
Location: 700 W State Street, Milwaukee, WI
Division:
Finance

Description

Under general supervision of the Director of Student Accounts, performs accurate cash
handling, banking, bookkeeping and accounting responsibilities. Work is detailed and diversified requiring judgment, analytical skills, and
decision-making abilities according to established practices and procedures. Supervision received is general in nature using established
procedures and general objectives and limited to problems or unusual conditions. Works both independently and with staff in a work-team
approach.

Milwaukee Area Technical College (MATC) is Wisconsin’s largest and most diverse technical college, offering 170+
high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a
four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together,
we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate
individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu.

Characteristic Duties and
Responsibilities

Student Account Review & Communication: Reviews and
analyzes student accounts in the Colleague ERP system to understand balance information and accurately communicate with
students.

Cashiering & Payment Processing: Receipts and records student payments,
including daily reconciliation and cashiering session open/close processes. Performs various financial transactions with students and serves
as a backup for general accounting functions within Student Accounts.

Vendor & Sponsorship
Billing: Processes vendor and sponsorship request forms to ensure accurate billing and invoicing.

Ledger & Account Management: Records, summarizes, and posts transactions to ledger accounts from source documents
and books of original entry. Records receipts and disbursements of funds to accounts in accordance with Generally Accepted Accounting
Principles (GAAP). Accumulates and records financial data for transfer to journal entries in subsidiary ledgers.

Reconciliation: Reconciles accounts and session statements at month’s end. Collects trial
balances and reconciles simple accounts.

Reporting & Financial Documentation:
Assists accountants with data entry and reporting. Prepares operating statements, invoices, receipts, lists of disbursements, payrolls, and
other required reports. Utilizes accounting software and 10-key calculators.
Prepare and manage complex and
confidential documentation: Draft and format a variety of materials including correspondence, memos, meeting minutes, reports,
agendas, and other complex or technical documents. Ensure accuracy and professionalism in documents captured through various
methods.

Manage and interpret data and reporting: Collect, analyze, and interpret data from multiple sources to
support decision-making. Maintain accurate records and generate complex statistical reports, including designing charts, graphs, and tables.
Conduct special studies and present findings or recommendations as requested.

Respond to internal and external
inquiries: Serve as a point of contact for vendors and stakeholders. Respond to questions and requests via phone, email, or in
person in a professional and timely manner, ensuring clear communication and appropriate follow-up.

Prepare and manage
complex and confidential documentation: Draft and format a variety of materials
including correspondence. Ensure accuracy and
professionalism in documents captured through various methods.

Other Duties:
Performs cashiering duties and other related duties as assigned.

Qualifications

Required
Education: Associate’s degree in accounting, finance or business.

Required Experience: Three (3) years
banking, or accounting experience utilizing recognized accounting principles and practices; or two (2) years post high school training in
bookkeeping or accounting related experience.

Competencies: Demonstrates the ability to cultivate innovation and
optimize work processes while ensuring accountability in all responsibilities. Collaborates effectively with others, showing strong
interpersonal savvy and clear, professional communication. Builds trust and fosters positive relationships through integrity, compassion,
and respect for diverse perspectives. Maintains a strong customer focus, takes action with initiative, and values continuous
self-development to support both individual and organizational success.

KNOWLEDGE, SKILLS, AND
ABILITIES

• Working knowledge of GAAP and accounting principles and procedures.
• Working knowledge of the procedures
  used in maintaining ledger accounts.
• Ability to work collaboratively in a team environment.
• Ability to make, post, and
  verify computations with speed and accuracy.
• Proficiency in the use of computers and software specific to position, including
  spreadsheets, Word and the Internet.
• Ability to plan, organize, prioritize and execute tasks in a reactive
  environment.
• Ability to communicate effectively through both oral and written means.
• Ability to work
  independently.
• Ability to communicate effectively with students, staff, clients and the general public through both oral and written
  means.
• Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working
  environment.

Supplemental Information

Hours: This is a full-time, in-person position (38.75
hours per week), Monday through Friday, with occasional evening hours for special events. Standard work hours are 8:00 – 4:30 M-TH
and 7:45 – 4:15 Fri. Actual hours worked may vary
based on departmental needs,

Salary Salary is listed to the midpoint of the salary range and are determined by
years of experience credit and internal salary equity.

Application Materials & Requirements:
Applicants (both internal and external) must complete the employment application in its entirety for consideration.

A
complete application entails providing thorough details, including personal information, educational background, and comprehensive work
experience. This should include specific job positions held, duties performed, dates of employment, and any relevant licenses or
certifications. Additionally, candidates may be required to attach copies of licenses, transcripts or certifications. It’s crucial to ensure
all aspects of the application are thoroughly completed

EEO
Milwaukee Area Technical College will not
discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national
origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability,
age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected
category under applicable local, state or federal law.

Milwaukee Area Technical College is an Equal Opportunity/Access
Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations will be provided for qualified individuals with
disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529
(Wisconsin Relay

System: 711) or email jobs@matc.edu. Women, veterans, and minorities are
encouraged to apply.

To apply, visit https://www.schooljobs.com/careers/matc/jobs/5082904/accounting-specialist
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