Administrative Assistant, Graduate Nursing

Job Type: Full-Time

Job Number:
202500226

Division: Div of Nursing & Health Professions

Department
Graduate Nursing
Programs

Description

Provide support for the Graduate Nursing Programs and
students as part of the administrative team. Duties include scheduling appointments, data entry and management, preparing correspondence,
preparing documents as needed, taking minutes at DNP Nursing Faculty meetings, maintaining student records and files for each program,
assisting students with issues registering for classes during registration periods, advising students regarding their programs as needed,
additional student support, support at events/on-campus functions as needed, and other job-related duties as
assigned.

Provide administrative support to the MS & DNP Nursing faculty, including maintenance of
printer/copier accounts for faculty and assistance with paperwork as needed. Assist with training new Administrative staff as necessary and
assist with new faculty orientation as needed. Provide additional support as needed to the Online Graduate (MSN) Nursing Programs &
Faculty.

Share in general office duties with other Administrative Assistants in the Division of Nursing &
Health Professions (DONHP) such as mail duties, walk-in student support, and other items as necessary. General office duties include,
inventory & ordering office supplies regularly for DNHP, maintenance of copiers & printers. Maintain a thorough understanding of all
processes within the DONHP.

Duties and Responsibilities

Administrative Support to the Graduate Nursing Education Program Director:

• Schedule student
  appointments with Program Director.
• Take telephone messages/assist callers as
  needed.
• Anticipate upcoming projects/events/assignments to assure necessary steps are taken to meet
  deadlines.
• Attend DNP Nursing faculty meetings and develop minutes.
• Prepare
  data reports and send out scheduled student survey links as scheduled.
• Maintain administrative and student
  files for Hybrid Graduate Nursing programs.
• Collect and archive graduate program outcome
  data.
• Attend the MS & DNP Information Sessions hosted by graduate
  admissions.
• Perform other tasks as assigned by the Program Director.
• Word
  process course syllabi, and other course materials; upload syllabi to online repository.
• Collect course
  syllabi, end-of-course reports, and final/alternative exams according to due date schedule.
• File student
  evaluations, written notices, acknowledgements, and agreements.
• Maintain Excel database to track enrollment
  of accepted MS Nursing students, utilizing Pivot tables.

Student
Support

• Coordinate, with Program Director, all admission inquiries when sent by Graduate
  Admissions.
• Prepare “welcome” letter and program of studies (according to course availability) for
  acceptedstudents and send within three days of acceptance letter from Graduate Admissions.
• Document student
  LOAs and assist them in competing required form.
• Assist students as needed with questions,
  problems.

General Office

• Inventory and order office
  supplies.
• Track and report copier usage to Business Office on the 1st of each
  month.
• Participate in staff meetings to review procedures and policies of the
  Division.
• Assist with pickup and delivery of interoffice and outside
  mail.
• Assist other office staff during peak time.
• Assist in covering for other
  Administrative Assistants during vacation periods.

Supervision Received: Direct supervision from the
Graduate Nursing Program Director and the Dean of the Division of Nursing and Health
Professions.

Qualifications

Minimum
Qualifications:

• A high-school diploma and previous work experience in an office
  environment
• Excellent interpersonal communication skills
• Proficiency and
  accuracy entering data into Microsoft Word and Excel
• Demonstrated good time-management
  skills
• The ability to manage sensitive and confidential information with tact and
  discretion

Preferred Qualifications:

• Earned bachelor’s
  degree.
• Above average writing and communication skills
• Demonstrated ability to
  manage competing priorities

Knowledge, Skills and Abilities

• Motivated to
  respond to student inquiries in a timely manner.
• Work independently and prioritize daily duties to meet
  specific deadlines.
• Attributes of flexibility, while demonstrating the ability to maintain accuracy in data
  entry, and
• Critical thinking are necessary skills to be successful in this position.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. This job requires a 5-day work week, with an on campus presence daily.
* Work at a computer
and perform data entry for prolonged period of time.
* Frequency required to sit and work area, walk upstairs, stand or bend while
organizing file folders.
* Required ability to lift office products up to 50 pounds
* Requires ability to communicate
clearly.

Supplemental Information

Applicants should apply online with resume
and cover letter at: https://www.scho
oljobs.com/careers/rivieredu/jobs/5401317/administrative-assistant-graduate-nursing
Review of applications will begin immediately and
continue until the position is filled.
Rivier University does not discriminate on the basis of race, color, national origin, religion,
age, veteran or marital status, sex sexual orientation, gender identity, or disability in admission or access to, treatment in, or
employment in its programs and activities, and Title IX requires that the University not discriminate on the bases stated above.

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