Sr. Administrative Assistant (VP of Equity & Student Achievement) – Categorically Funded

Salary: $6,249.88 Monthly

Location: 3041 W. Avenue K, Lancaster, CA

Job Type:
Confidential

Job Number: RN26-13 (2300267)

Department: VP of Student Equity &
Student Achievement

Closing Date: 8/10/2026 11:59 PM Pacific

RANGE:
23

ANTICIPATED START DATE: September 2026

WORK SCHEDULE: Hours do not exceed 40 hours per
week. The exact work schedule is Monday – Thursday 7:30 am to 5:00 pm and Friday 7:30 am to 11:30 am. Schedule may be subject to change by
supervisor based on department needs and college hours of operation.

DESCRIPTION

Under the
direction of an Assistant Superintendent/Vice President, provides complex secretarial and administrative support to the head of a major
functional District-wide activity; manages the daily operations of the assigned office; plans, organizes, coordinates, and participates in
activities specific to the administrator’s assigned areas of responsibility; gathers, researches, provides or handles documents, data or
information related to employee grievances, employer’s bargaining positions and negotiations proposals. Performs other related
responsibilities as may be assigned.

REPRESENTATIVE DUTIES

E = indicates
essential duties of the position

• Organizes and manages the day-to-day activities of the administrator’s office to assure
  efficient and effective office operations; coordinates communications; performs complex duties to assist the administrator with detail.
  (E)
• Performs complex and responsible administrative assistance duties requiring specialized and extensive knowledge of an assigned
  area of educational administration. (E)
• Conducts independent research and analysis in order to complete special and unique projects
  on behalf of the administrator, including data or information related to employee grievances, employer’s bargaining and negotiations
  proposals. (E)
• Represents the office of the assigned Assistant Superintendent/Vice President and the College and handle situations
  as they arise from students, outside agencies, and the general public. (E)
• Handles conflicts, complaints, issues, and grievances
  from students, other departmental personnel, and the general public based upon the application of rules, policies, regulations, precedence,
  and common sense. (E)
• Coordinates a variety of systems, projects, organizations, and events on and off campus. (E)
• Performs
  specialized administrative and project tasks that are specific to the division worked in, i.e. workers compensation, student violations of
  Student Code of Conduct, annuity program, insurance claims, etc. (E)
• Works closely with Human Resources on confidential personnel
  issues, recruitment, and equivalencies, as required. (E)
• Conducts a variety of assignments for the Board of Trustees and Executive
  Council members, which involve conducting research, analysis, and preparation of specific reports, including data or information related to
  employee grievances, employer’s bargaining and negotiations proposals; prepares agenda items and distributes related materials.
  (E)
• Receives and transcribes dictation of letters and memoranda, including material of a confidential nature; prepares
  correspondence and memoranda independently or from oral instructions. (E)
• Types a wide variety of materials including
  correspondence, reports, forms, applications, memoranda, letters of recommendation and other documents. (E)
• Greets visitors and
  answers telephones; screens calls and visitors to conserve the administrator’s time; initiates calls and follows up with appropriate parties
  for timely completion of requests; orders and maintains supplies; organizes and establishes filing and record-keeping systems; opens, sorts
  and distributes mail to appropriate parties; maintains administrator’s calendar; and arranges travel accommodations as
  necessary.
• Provides information and answers questions from students, District personnel and the general public regarding District
  programs, policies, procedures, regulations, and State, Federal, and local rules and regulations. (E)
• Maintains a variety of complex
  files and records; maintains budget and other financial records; records expenditures, transfers funds and maintains current account
  balances. (E)
• Provides administrative and secretarial support for committees, task forces and other special groups within assigned
  functional areas; schedules and attends meetings; prepares agendas and minutes and maintains related records. (E)
• Compiles
  information and data for reports and assists in the preparation of statistical and narrative reports; conducts research as required,
  including data or information related to employee grievances, employer’s bargaining and negotiations proposals. (E)
• Inspects
  documents, forms, records and other materials for accuracy and completeness; processes a variety of forms and documents according to
  established procedures; ensures conformance to established guidelines and standards. (E)
• Takes and transcribes minutes and
  distributes to appropriate personnel. (E)
• Maintains confidentiality of records and information, including information regarding
  Board, District, personnel, student, collective bargaining or controversial matters. (E)
• Composes correspondence independently;
  determines appropriate format and presentation; develops and revises forms. (E)
• Operates a variety of office equipment including
  computer, calculator, copy machine and dictation equipment; inputs and retrieves computerized data; and utilizes word processing, database
  and spreadsheet software. (E)
• Coordinates communication and activities with other District departments and personnel, students,
  educational institutions, vendors, other outside organizations and the public. (E)
• Performs other related responsibilities as may be
  assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE: Any
combination equivalent to: graduation from high school supplemented by college-level course work in business, secretarial science or related
field and four years increasingly responsible secretarial and clerical experience involving frequent public contact.

This is a categorically funded position; continued employment is contingent upon continued receipt of
funding.

OTHER INFORMATION

KNOWLEDGE OF:

• Organization, policies and procedures of an assigned area of educational administration.
• Modern office practices,
  procedures and equipment.
• Financial and statistical record-keeping techniques.
• Correct English usage, grammar, spelling,
  punctuation and vocabulary.
• District organization, operations, policies and objectives.
• Oral and written communication
  skills.
• Applicable sections of State Education Code and other applicable laws.
• Interpersonal skills using tact, patience and
  courtesy.
• Telephone techniques and etiquette.
• Public relations techniques.

ABILITY TO:

• Provide complex secretarial and administrative support to the head of a major functional District-wide
  activity.
• Plan, organize, coordinate and participate in clerical operations specific to the administrator’s assigned areas of
  responsibility.
• To exhibit well developed organizational and interpersonal skills.
• Read, interpret, apply and explain rules,
  regulations, policies and procedures.
• Type at 60 words net per minute from clear
  copy.
• Take and transcribe dictation/minutes accurately at a speed necessary for successful job performance.
• Work
  independently with little direction.
• Establish and maintain cooperative and effective working relationships with
  others.
• Meet schedules and timelines.
• Maintain records and prepare reports.
• Work confidentially with
  discretion.
• Analyze situations accurately and adopt an effective course of action.
• Communicate effectively both orally and
  in writing.
• Operate a computer terminal to enter data, maintain records and generate reports.
• Operate a variety of office
  equipment such as typewriter, word processor, computer, calculator, copier and dictation equipment.
• Makes arrangements for meetings
  and conferences.

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: Not applicable – no permanent full-time
staff to supervise.

CONTACTS: Co-workers, other departmental personnel, senior administrators, faculty, staff,
vendors, contractors, physicians, insurance carriers, state, federal, and local agencies,

PHYSICAL EFFORT:

• Sitting for extended periods of time.
• Dexterity of hands and fingers to operate a computer
  keyboard.
• Bending at the waist, kneeling or crouching to maintain files.

WORKING CONDITIONS:

• Office environment.
• Constant interruptions.

APPLICATION PROCESS – PLEASE
READ
SUPPLEMENTAL INFORMATION It is the responsibility of each applicant to have all the requested documents
submitted through NEOGOV by the deadline date in order to continue in the application process for this position.

• Each recruitment is
  conducted independently from others; therefore, interested parties need to submit separate complete application packages for each position
  they apply for.
• It is important the applicants submit ALL documents requested for the application package to be deemed complete and
  given consideration.

This position requires the following documents to be attached to your online application in order to be
considered:

• Application
• Current resume
• Letter of Intent (Cover Letter)
• Copy of Transcripts of all degrees and
  Supplemental Coursework

• All out of the country, transcripts must be evaluated prior to submitting them with applications.
• Any evaluation service member of the National Association of Credential Evaluation Service (NACES)http://www.naces.org/ is acceptable.

• Typing certifications must be current within one year and
  must include name, date and net words per minute (NWP).
• Applicants may be subject to passing an examination (written/technical), as
  appropriate to the requirements of the position.
• Travel expenses for pre-employment interviews and employment processing will not
  be authorized.

This is a categorically funded position; continued employment is contingent upon continued receipt of
funding.

Your application and any required attachments must be submitted by August 10, 2026.

Applications with incomplete information (i.e., statements such as “see resume”) or missing
documents will not be considered.

VISA

Please be advised that AVC:

• Does not
  sponsor employment visas,
• Does not participate in E-Verify, and
• Does not complete
  documentation related to STEM OPT or other F-1 visa programs.

ACCOMMODATIONS

If you have, any questions or
concerns/if you require accommodations for the application process in compliance with the Americans with Disabilities Act, please contact
the People, Culture and Talent (Human Resources) department at (661) 722-6311.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND
COMMITMENT TO DIVERSITY
Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and
staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness,
promotes mutual understanding and respect, and provides suitable role models for all students.

AVC is committed to hiring processes
that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and
regulations. To find out more about AVC, please visit our website at avc.edu.

Thank you for your interest in employment opportunities with Antelope Valley
Community College District.

______________________________________________________________________

Annual Security Report is provided by Antelope Valley College for prospective students and
employees. A copy of this report is available at http://www.avc.edu/administration/police/

This is a categorically funded position; continued
employment is contingent upon continued receipt of funding.