Senior Executive Assistant #00025518

Job ID: 60256

Hiring Department

Office of the Provost

The Office
of the Provost oversees academic programs, colleges, and university wide academic processes. Accreditation, assessment, and academic
planning are coordinated through the office. Positions involve coordination of academic processes, assessments, and institutional academic
initiatives.

Job Description

The Senior Executive Assistant to the Provost provides high level executive,
administrative, and strategic support to the Provost and the Provost’s Office. This role includes managing complex scheduling and
communications, overseeing daily operations of the Provost Office and the executive assistant functions, and ensuring the efficient
execution of office priorities.

The position requires exceptional organizational skills, sound judgement, discretion, and the ability
to manage multiple high-priority projects simultaneously. The Senior Executive Assistant also plays a key leadership role in coordinating
campus requests, supporting executive searches and shared governance, and managing university events, while ensuring the smooth and
professional operation of the Provost’s Office.

Ideal Candidate Profile:

The ideal candidate is a highly
organized, strategic, and resourceful administrative leader who thrives in a fast-paced executive environment. This individual demonstrates
exceptional judgment, discretion, and a strong work ethic, consistently approaching responsibilities with integrity, reliability, and a
commitment to excellence.

This position serves as a trusted advisor and operational partner to the Provost and their direct reports.
The successful candidate will bring a leadership mindset, prioritizing the success of the Provost, the Provost’s Office, and the broader
academic affairs community.

They will demonstrate professionalism, collaboration, and a willingness to support others while ensuring
the office operates efficiently and effectively. This individual excels at balancing strategic coordination with operational execution,
managing multiple high-priority initiatives and maintaining a welcoming, organized, and professional office environment.

The role
requires building trusted relationships across campus leadership, faculty, staff, external partners, and community
stakeholders.

Key Responsibilities:

• Provide coordination, planning and follow-through for Provost-led
  priorities.
• Coordinate logistics for executive leadership searches, including scheduling interviews, organizing candidate visits,
  supporting search committees, and preparing offer letters as needed.
• Manage and oversee day-to-day operations of the Provost’s
  Office to ensure a professional and efficient working environment.
• Exercise discretion and strategic judgement in managing the
  Provost’s email and calendar, prioritizing appointments, meetings, and requests.
• Supervise staff.
• Review and approve
  Provost appearance requests and coordinate related logistics.
• Prepare briefing materials, background information, and talking
  points for meetings, presentations, and events.
• Ensure appropriate communication and handling of sensitive and confidential
  information.
• Oversee updates to the provost’s website, ensuring timely and accurate information.
• Coordinate information
  requests, reports, and communications originating from the Provost’s Office.
• Manage and coordinate campus requests directed to the
  Provost’s Office, ensuring appropriate review, routing, and follow-up.
• Serve as a central point of contact for campus units
  interacting with the Provost’s Office.
• Collaborate with the Provost and the Senior Assistant Director of Business to manage and
  support all fiscal and business operations within the Provost’s Office and across units reporting directly to the provost.
• Lead
  planning and execution of major internal events associated with the Provost.
• Coordinate VIP visits, including travel, lodging,
  catering, transportation, and hospitality, in collaboration with the executive assistant.
• Manage gifts and event organization for
  dignitaries and special guests.
• Manage reservations, catering, and transportation for Provost-hosted meetings and events with the
  assistance of the executive assistant.
• Ensure all events and visitors experiences reflect a professional and welcoming
  representation of the university.

Minimum Qualifications

A Bachelor’s degree or an equivalent combination
of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is
necessary

Preferred Qualifications

• Bachelor’s degree in business management, communications, finance,
  marketing, or other related areas.
• At least five (5) to seven (7) years of progressively responsible experience supporting senior
  executives and managing complex projects, preferably in higher education.
• Demonstrated ability to manage confidential and sensitive
  information with discretion and professionalism.
• Strong written and verbal communication skills.
• Proven experience managing
  complex calendars and coordinating high-level meetings.

Anticipated Hiring Range

The anticipated hiring
range for this position has been established as $54,000-$69,700 annually.

Salary is determined by a variety of factors, including
but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans,
and retirement contributions that add to your bottom line.

Grade: GGS 10
University Title: SENIOR EXECUTIVE ASSISTANT
To
review the University of Missouri’s Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine
their university title by accessing the Talent Profile tile in myHR.

Application Deadline

Applications will
be accepted until this position is filled.

Sponsorship Information

Employment visa sponsorship is not
available for this position.

Benefit Eligibility

This position is eligible for University benefits. As part
of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement,
paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM
System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resou
rces/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity
Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.