Director of Budget Operations

Job Requisition:
JR101949 Director of Budget Operations (Open)

Department:
CC00456 WM001 | WMUO | Budget &
Financial Planning

Job Description Summary:
Reporting directly to the Chief Budget Officer, the Director of Budget
Operations directs the development of the University’s overall operating budget by directing the allocation, monitoring, and evaluation of
the University’s internal budget to ensure adequate funds are available. Specific responsibilities include, but are not limited to:
*
Overseeing the university’s operating budgets across all fund sources and related financial transactions totaling over $600,000,000
annually.
* Cooperatively drafting the William and Mary annual operating budget using advanced financial forecasting methodologies with
the Chief Budget Officer.
* Work in conjunction with institutional leadership to evaluate and forecast potential tuition/fee and
enrollment changes.
* Collaboratively draft the official William and Mary six-year plan with both the Chief Budget Officer and senior
leadership throughout the institution.
* Brief the Chief Budget Officer and Provost on complex financial topics including proposed
budget, financial forecasts, scenario analysis, and strategic planning.
* Monitor, track, and interpret state and federal
executive/legislative actions to determine institutional fiscal impacts. Communicate these findings to executive leadership at William and
Mary.
* Coordinate with data control on designing and maintaining the foundational data model/chart of account elements for William and
Mary.
* Meet monthly with associate deans, CIO, directors, and Foundation CFOs to understand and quantify their resource needs each year
for consideration in the annual budget, evaluate off-cycle budget requests, and complete financial reconciliations.
* Serving as a
functional area leader and steering committee member for financial system transitions such as William & Mary’s Enterprise Resource Planning
system upgrade to Workday.
* Monitor state appropriation and allotment and submit transfers and adjustments as needed.
* Writing and
preparing resolutions for BOV action related to the Six-Year Plan, Operating Budget, tuition and fees, etc.
* Creating and compiling
presentation materials for the Board of Visitors.
* Participate in institutional advisory committees on assorted strategic topics and
provide detailed financial analysis as requested.
* Manage Master Service Agreements with 10 W&M Foundations and coordinate
invoicing/payment.
* Developing state operating budget amendments for submission to the Governor and General Assembly consistent with the
university’s six-year plan.
* Independently reviewing, revising, and approving, all operating transactions required to be entered into
the Commonwealth’s Performance Budgeting System.
* Monitoring revenues and expenses for conformance to budget and developing
recommendations for budget adjustments as appropriate.
* Coordinating detailed financial research and analysis as requested to support
leadership.
* Maintaining data and creating reports from the university and state financial systems as needed.
* Providing fiscal
assistance, guidance, and training to units as needs dictate, and in response to requests, prepare, submit, and approve budget
*
Managing central budget office staff and division of workflow for 5 direct reports.

Job Description:

Required
Qualifications:

• Master’s degree or an equivalent combination of education, experience, and training.
• Substantive
  professional experience and specialized expertise directly related to the position.
• Demonstrated experience developing and managing
  budgets for a large-scale organization including comprehensive knowledge of the principles and practices of program budget planning,
  formulation, evaluation, and budget execution.
• Strong analytical skills with the ability to analyze complex information and produce
  reports in a variety of formats.
• Ability to prepare comprehensive evaluations of budget requests and their justifications, and
  coordinate budget formulation with university priorities.
• Expertise in budgeting and advanced financial
  analysis.
• Proficiency using a variety of software applications, with demonstrated skills in using an automated financial
  system.
• Excellent interpersonal oral and written communication skills, with the ability to interface effectively with a variety of
  internal and external constituencies.
• Demonstrated business acumen, strong leadership and planning skills with the ability to manage
  a team and provide mentoring and skill development.

Conditions of Employment:

• This position may require
  working outside of normal business hours, including evenings, weekends, and holidays.
• Salary: Up to $150,000 commensurate with
  experience and internal alignment.

Job Duties:

25% – Develop and Administer Budgets:

• Develop
  and administer the university’s annual operating budget both internally and externally as required by the Department of Planning and
  Budget.

• Collaboratively draft the official William and Mary six-year plan with both the AVP of Budget and Financial
  Planning and senior leadership throughout the institution.

• Calculate and determine annual fringe rate estimates for use in
  budget requests and financial forecasting.

• Evaluate legislative appropriations, along with any adjustments, and prepare
  the agency operating budget within legislated financial parameters.

• Calculate agency personal service costs consistent
  with BOV-approved salary increases as well as expected fringe benefit costs.

• Monitor the use of budgeted funds through
  analysis of variances between actual expenditures and the budget, along with continuing dialogue with operating managers regarding spending
  levels throughout the fiscal year.

• Work with DPB to coordinate the execution of W&M budget in accordance with state
  requirements.

• Initiate budget development and execution requests through the state’s performance budgeting system, and
  respond to ad hoc requests for information as needed.

• Review and approve budget transactions submitted from campus
  partners and budget office staff.

15% – Financial System Development and Leadership:

• Serving as a functional area
  leader and steering committee member for financial system transitions such as William & Mary’s Enterprise Resource Planning system upgrade
  to Workday.

• Designing and maintaining the foundational data model/chart of account elements for William and
  Mary.

• Create/modify/delete funds, organizations/cost centers, programs, accounts, activities, and indexes/designated data
  elements.

15% – Revenue and Expenditure Projections:

• Complete revenue and expenditure projections both internally, as
  directed by the AVP, and externally as directed by DPB and the State Council of Higher Education in Virginia (SCHEV).

• Manage year-end budget projections and monitor expenses to ensure that actual expenditures do not exceed the budget.

• Assist AVP with tuition and fee revenue projections and modeling current and future budget scenarios to support strategic planning
  needs.

• Serve coordinating role in developing state six-year operating budget plans.

10% – Consultative Advice
and Training:

• Provide advice and guidance to Vice Presidents, Deans, their staff, and departmental budget managers in monitoring
  budgets.

• Provide fiscal assistance and approve budget submissions and requests.

• Complete regular
  financial reconciliations and allocations of revenue.

• Sit on institutional advisory committees on assorted topics such as
  expanding the summer semester, graduate student support, or college rankings and provide detailed financial analysis as requested.

• Deliver general guidance and training to departments as needed.

• Meet routinely with the AVP and chief budget
  officers from each of the major schools and business units.

10% – Reporting:

• Compile fiscal and statistical
  information; develop into periodic and special reports to the BOV, the AVP, and others.

• Conduct special studies and
  analysis as requested by the AVP.

10% – Strategic Financial Planning and Budget Management:

• Work with the AVP and EVP
  to provide data analysis and financial projections to support the university’s overall budget process.

• Work with campus
  partners and the AVP to refine processes and develop and implement tools to strengthen the university’s budgeting and analysis
  functions.

5% – State and Federal Analysis:

• Monitor, track, and interpret state and federal executive/legislative
  actions to determine institutional fiscal impacts.

• Communicate these findings to executive leadership at William and
  Mary.

• Work with state and federal staff to communicate expected legislative fiscal impacts.

5% – Presentations
to Executive Leadership and Board of Visitors:

• Brief the Executive Vice President and Provost on complex financial topics
  including proposed budget, financial forecasts, scenario analysis, and strategic planning.

• Writing and preparing
  resolutions for BOV action related to the Six-Year Plan, Operating Budget, tuition and fees, etc.

• Creating and compiling
  presentation materials for the Board of Visitors.

5% – Performance Management:

• Ensures that expectations are clear,
  well communicated, and relate to the goals and objectives of the department or unit.

• Provides staff with frequent,
  constructive feedback, including interim evaluations as appropriate.

• Confirms that staff have the necessary knowledge,
  skills, and abilities to accomplish goals.

• Verifies that the requirements of the performance planning and evaluation
  system are met and completes evaluations by established deadlines with proper documentation.

• Addresses and documents
  performance issues as they occur.

• Reviews safety issues and communicates as appropriate to ensure a safe and healthy
  workplace.

Additional Job Description:

Job Profile:
JP0986 – Deputy Chief Budget Officer – Exempt – Salary
– S18

Qualifications:
MA – Finance

Position Restrictions:
Continuing E&G funded position and not
term-limited

EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing
the “Know Your Rights” poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

Background Check: William & Mary is
committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment.
Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or
driving history check.

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee
eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote
workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.