Executive Associate

33264BR

Business Administration

Position Overview
The Executive Associate (EA) provides
administrative support to the Dean for the KU School of Business and the Associate Deans. The School of Business offers undergraduate,
master’s (full-time, part-time, and online) and doctoral programs. In recent years, the School has experienced remarkable growth and
currently enrolls more than 3,000 undergraduate students spread among five different academic areas, with over 100 full-time members of
faculty. This position serves as the point of access to the Dean and Dean’s office. The incumbent must have a keen understanding of the
Dean’s goals, philosophy, School policies and strategy, and external affairs in order to effectively act as a liaison on behalf of Dean with
both external and internal contacts. This position also serves a vital role in managing the Dean’s office operations and works in close
collaboration with others to execute the goals of the Dean and the School. The EA must exercise good judgment, maintain confidentiality,
work independently, and demonstrate excellent communication (written and oral) and organization skills.
This position is designated as
on-campus during the academic year and has flexibility to work virtually or hybrid over breaks and summer, as approved. The office will be
located in Capitol Federal Hall, a 166,500 square foot modern facility that the School of Business has called home since 2016. Other
flexible work schedules will be evaluated as per KU policy and School guidelines.

This is a full-time, 12-month, benefits eligible,
professional staff position reporting directly to the Dean. KU offers excellent benefits to employees including generous retirement
contributions, paid vacation and sick leave, insurance, and various discount programs. Full details are available at: https://humanresources.ku.edu/benefits. The successful candidate must have appropriate
authorization to work in the U.S. before employment begins.

Job Description
40% Office Management
– Oversight and coordination of Dean’s office operations to ensure excellent customer service, efficient workflow, fiscal
responsibility and work culture consistent with Dean’s and School of Business philosophy. The Executive Associate is expected to provide
solutions to a diverse range of problems and situations by exercising independent judgment and decision-making skills. Key aspects of Dean’s
office management include: monitoring budget reports, supervision of staff, reviewing operating practices and overseeing daily operations,
Specific tasks include, but are not limited to:

• Serve as key liaison to the Shared Services Center for Dean’s office regarding
  expenditures.
• Review and interpret monthly financial reports to monitor Dean’s office operational needs and expenses, including
  forecasting of student payroll budget. May provide financial data to assist Dean/Associate Deans in budget planning of office operations.
• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting
  procedures, or expenditures.
• Interpret administrative and operating policies and procedures for employees.
• Determine office
  staffing needs, coordinate and direct office services provided by staff. Participate in hiring process of Dean’s office
  staff.
• Provide training, oversight to other administrative support staff throughout the School to assure coordination and support
  for non-Area units
• Coordinate with Area administrative support staff on School-wide initiatives, events, etc.
• Supervise
  multiple student employees, including managing work schedules, providing training and organizing training materials.
• Manage Dean’s
  Office physical space including ensuring that supplies are available for Dean’s office staff and guests, the office is clean, and the office
  is opened by 8 a.m. and closed at 5 p.m. each business day.

40% Executive and Administrative Support – Provide
administrative support for Dean and/or Associate Deans in routine and special projects. Convey Dean’s views and opinions on his/her behalf
when requested by the Dean. Prioritize requests made to Dean including meeting requests, scheduled appointments and communications. These
may include that with KU partners and offices, and with external parties including board members and donors, industry partners and
employers, and visitors. Demonstrate the ability to work under pressure at times and to handle a wide variety of activities and confidential
matters with the utmost discretion. Specific tasks include, but are not limited to:

• Work independently on projects, from conception
  to completion, as assigned by the Dean.
• Schedule, manage and prioritize the Dean’s and Associate Deans’ daily calendar.
• Analyze, prioritize, and manage Dean’s workflow including reading and evaluating incoming memos, submissions, and reports to
  determine their significance and plan their distribution.
• Screen telephone calls; respond, refer or forward callers to the
  appropriate parties, as necessary.
• Prepare and submit responses to correspondence containing routine inquires.
• Conduct
  research, compile data, and prepare papers, financial statements or reports for consideration and presentation by Dean, Associate Deans,
  Business School committees, and/or Boards of Advisors.
• Manage and maintain Dean’s office contacts and databases.
• Develop
  and maintain an efficient electronic and hard copy filing system of documents and records following school, university and government
  guidelines and requirements.
• Provide administrative assistance for School processes such as Promotion and Tenure and faculty
  reviews.
• Regularly engage with the Events Director and other staff to compile guest lists, coordinate Dean’s availability and use of
  Business School facilities for various events/activities throughout the year.
• Assist with other events, administrative functions
  and perform other duties as assigned.
• Provide administrative support for Faculty Advisory Committee (FAC); including but not limited
  to supporting monthly Faculty Assembly, ITE Surveys, setting up FAC meetings and more.

20% Constituent Relations
– Maintain frequent interaction with internal and external constituencies of the Dean. Serve as liaison between Dean’s office and others
including Provost Office, other Deans, Directors, faculty, staff, alumni, donors and the public. Specific tasks include but are not limited
to:

• Work closely with the Chief of Staff to understand projects and initiatives involving the Dean and/or the School of Business and
  the Dean’s stance on all important issues.
• Attend as Dean Office Liaison monthly all-staff meetings for Business
  School.
• Serve as Dean’s Board of Advisors Administrative Assistant including creating and maintaining a database of member
  information, coordinating Executive Committee and Board meetings, addressing board member needs throughout board term, and working with
  Board membership committee to track board lifecyle.
• Collaborate with KU Endowment Association (KUEA) School of Business Team on
  behalf of the Dean for various events, functions and projects.
• Attend events as representative of Dean’s office School of Business,
  as needed.
• Participates in school- and university-wide committees and groups as requested.

Required
Qualifications

1. Bachelor’s degree and seven years of office experience including an executive office or High School diploma
   or GED equivalency and 10 years of office experience including experience in an executive office.
2. Proficiency with computer
   software including Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) as demonstrated by application materials.
3. Minimum
   of two years advanced professional experience demonstrating outstanding time management skills including organization, prioritizing tasks,
   and meeting deadlines. Professional experience may be concurrent with educational experience requirements.
4. Excellent editorial and
   written communication skills, as demonstrated by application materials.
5. Excellent interpersonal, relational, and oral communication
   skills as demonstrated by the ability to engage a wide-range of constituents and provide outstanding customer service in previous
   employment.
6. Demonstrated ability to be highly self-directed and efficient with high attention to details and
   accuracy.

Preferred Qualifications

1. Prior experience handling highly sensitive or confidential matters
   responsibly and with discretion.
2. Thorough knowledge of University of Kansas structure, organization, and administration.
3. Strong work ethic.
4. Demonstrated capacity to manage simultaneous responsibilities and urgent issues while maintaining a
   professional demeanor and presentation in a public facing role.

Contact Information to Applicants
Caryn
Anderson, cpanderson@ku.edu

Additional Candidate Instruction
A
complete application includes:

• cover letter
• resume
• list of three professional references

Application review
begins Monday, August 3, 2026. To ensure consideration, please apply prior to this date.

Advertised Salary
Range: Minimum $71,000

Application Review Begins: 03-Aug-2026

Anticipated Start
Date: 08-Sep-2026

Primary Campus
University of Kansas Lawrence Campus

FTE: 1.0

Reg/Temp: Regular

FLSA Status
Nonexempt

Employee Class: U-Unclassified Professional Staff

Work Schedule
M-F 8-5, occasional
evening or weekend

Job Family
Administrative Support-KUL

Work Location
Assignment
On-Site

Disclaimer
The University of Kansas prohibits discrimination on the basis
of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital
status, parental status, gender identity, gender expression, and genetic information in the university’s programs and activities.
Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the
nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil
Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside
Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.

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