Assistant Director of Open Records

Position Information

Hiring Department: Open Records

Reports To: Director of Open Records

Job Location: El Paso, Texas (On Site)

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been
received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm. Flexibility is required on evenings and
weekends.

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Salary: Commensurate with experience.

Required Application Materials:

• Resume
• Cover Letter
• List of three references

Position
Summary

Implements and exercises functional authority for planning, organization, control, integration, and
completion of projects within area of assigned responsibility. The Assistant Director will perform a variety of complex management duties to
meet the needs of the department and University mission. This includes assisting the Director with the administration of campus-wide
projects, facilitating review of business agreements and advising campus of various insurance policies while ensuring compliance with state
and federal laws, UTEP’s Handbook of Operating Procedures (HOP), and the Regents’ Rules and Regulations of the University of Texas System.
The Assistant Director may assume the duties and responsibilities of the Director while the Director is absent, exercising judgment and
providing advice on a wide range of contract and insurance matters.

Statement of Duties and Responsibilities:

Assists with the coordination and supervision of the daily processing functions.

Reviews, processes and monitors business
agreements and ensures compliance with applicable University and University of Texas System policies and regulations. Facilitates compliance
with University agreement review processes, agreement execution, and distribution.

Coordinates international travel requests for
review by the International Oversight Committee (IOC).

Works with Director to administer institutional insurance policies, including
review and processing of claims, maintaining insurance-related databases, advising University departments regarding purchasing additional
insurance coverages as needed, and processing insurance premium payments.

Provides direct oversight of risk assessment and risk
management program development. Reviews and coordinates tort claims with legal counsel and University administration.

Develops and
implements short and long-term operational objectives, in conjunction with the Director; reviews documentation relating to needs specific to
assigned area(s).

Oversees the open records process for requests subject to the Texas Public Information Act (TPIA) and coordinates
responses to these requests in compliance with the Texas Government Code. Works with legal counsel as needed.

Works with the Director
to advise and assist University departments, students, faculty, and staff regarding area(s) of responsibilities; Assist in developing and
providing training, policies, guidelines, and processes. Acts as liaison between department and internal or external customers.

Coordinates, compiles and submits campus-wide project requests and reports as required by management, state and local agencies. Ensures
compliance of policies and procedures; advises University personnel regarding the development and implementation of regulatory strategy,
potential areas of regulatory concern, and new government/regulatory developments.

Participates in committees, professional
trainings, industry conferences, and conventions.

Implements directives corresponding to division and department outlining policy,
program, or operational changes.

Understands department’s role in accomplishing the University’s mission.

Ability to maintain
confidentiality and work collaboratively with others.

Knowledge of all Microsoft Office software and able to learn and use
institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization’s objectives,
policies and applicable laws.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below
are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor’s Degree.

and

Experience: Three years of related
experience and training to the statement of duties and responsibilities; or equivalent combination of education and experience. Occasional
traveling required.

Why Pick UTEP

The University of Texas at El Paso
(UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of
public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America’s leading
Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande,
84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and
doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to
join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution’s core strengths-its location, its
people, its supportive culture, and its community partnerships-the plan lays out a bold vision for the next decade, aimed at maximizing the
University’s regional impact and national stature.

Miner Perks and
Benefits

What UTEP Offers:

• Benefit Package includes: Medical, Prescription,
  Life Insurance and Wellness platform
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long – term
  disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation & Sick Leave
• Paid Holidays
• Employee Discounts & Perks
• Employee Education Assistance program
• And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer: Eligibility for perks
and benefits may vary based on part-time or full-time employment.

Additional Information

Note: To the extent that
this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and
continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The
primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an
exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or
responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or
manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal
history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157
may be required to perform the position’s essential functions.

The physical demands and work environment characteristics described
here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties
of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and
talk or hear. The employee must lift and move up to 25 pounds.

The noise level in the work environment ranges from moderate to very
loud.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and
working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract
faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does
not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual
orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the
basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education
Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be
referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For
accommodation information for employees and applicants with disabilities, please contact UTEP’s Equal Opportunity Office at eoaa@utep.edu.

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