Academic Department Coordinator (Film & Media Studies, Education Studies, & Special Projects)

Amherst
Campus
Full Time
JR7113

Amherst has taken a leadership role among highly selective liberal arts colleges and
universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly
committed to enriching its educational experience and its culture through the diversity of its faculty, administration and
staff.

Job Description:

Amherst College invites applications for the Academic Department Coordinator (Film & Media
Studies, Education Studies, & Special Projects) position. The Academic Department Coordinator (Film & Media Studies, Education Studies, &
Special Projects) is full-time during the academic year and is part-time (3 hours per week) over the summer. The expected salary range for
this job opportunity is: $27 – $30 per hour.

The salary offered will vary based on a number of factors, including but not limited to
relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased
to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here
for
Benefits Information.

Provides comprehensive administrative support for Film and Media Studies (FAMS), Education Studies
(EDST), and Special Projects. This is a 40-hour-per-week position during the academic year (42 weeks a year) and a three-hour-per-week
position during the summer (10 weeks). Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative
support areas include the following: support for the chair in carrying out program business; curricular support; event management; budget
support, financial transactions, and student employment coordination; communications and office management. Serves as the first point of
contact for two programs on campus and is required to work on campus four days a week when classes are in session. This position calls for a
proactive, adaptable individual who can assist with all ADC tasks across multiple disciplines and work collaboratively with diverse groups
of colleagues.

Summary of Responsibilities:

Faculty Support

• Attend program meetings and support the chair
  in preparing relevant materials
• Handle clerical, ordering, and scheduling tasks for the program

Curricular
Support

• Update course information in the Course Catalog, CPI, and Workday
• Assist with course logistics
• Assist with
  majors’ records
• Communicate between the program and the registrar’s office regarding courses, majors, graduating seniors, and other
  academic matters
• Coordinate majors’ annual prizes and fellowships

Event Management

• Coordinate honoraria, travel
  reimbursements, ground transportation, and accommodations for guest speakers
• Coordinate venues, receptions, and publicity for all
  events

Budget Support, Financial Transactions, and Student Employment

• Administer and track expenses for program and gift
  accounts; reconcile monthly expenses; and monitor balances in Workday
• Process purchase orders, invoices, and
  reimbursements
• Create budgets in collaboration with the program chair and director of academic finance
• Coordinate and
  maintain student employment

Communications and Office Management

• Maintain program website and electronic
  files
• Scheduling and stocking of supplies in program common space(s)
• Serve as the liaison between the program and students,
  faculty, and staff across campus, and the wider community

Qualifications:

Required

• High School
  Diploma or equivalent
• 1 to 3 years of related experience
• Strong written and verbal communication, interpersonal,
  time-management, organizational and customer-service skills
• Ability to take initiative, work independently, and work
  collaboratively
• Demonstrated high level of attention to detail
• Sensitivity to issues of confidentiality
• Familiarity
  with Google Workspace and/or Microsoft Office (or similar platforms)
• Experience working collaboratively with a diverse
  community
• Successful completion of required reference and background checks
• An acceptable criminal offender records
  information (CORI) check

Preferred

• Associate’s degree
• Three years or more of related experience at a higher
  education institution
• Experience working with Workday or other ERP software

Interested candidates are asked to submit a
resume and cover letter online at
https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit.
Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their
Workday home screen.) Review of applications will begin immediately and will continue until the position is filled. Amherst College is
committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview
process upon request.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or
continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

To apply,
visit https://apptrkr.com/9734879“”>https://amherst.wd5.my
workdayjobs.com/en-US/Amherst_Jobs/job/Amherst-Campus/Academic-Department-Coordinator–Film—Media-Studies–Education-Studies—-Special-Pr
ojects-_JR7113

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