Office Manager – Administration and Finance

Office Manager – Administration and Finance

General Statement of Duties:

Serves as both a confidential assistant to the office of Administration and Finance and senior administrative generalist for the Finance Office team. Handles sensitive matters related to college, state governance, and community relations. Responsible for providing critical functional support to the Finance team leadership while serving as a strategic thought partner. Facilitates, promotes, and fosters an effective, efficient, and professional atmosphere, grounded in excellent customer service.

Responsibilities:

• Serves as a confidential assistant to the Division of Administration and Finance while maintaining an efficient, business-friendly environment, with multiple priorities and demands of a fast-paced, people-oriented office.
• May participate in arranging/managing travel for Senior level staff. Manages meetings, events, and prepares related materials necessary to meet scheduled activities of senior level staff. As directed, takes meeting minutes.
• Performs confidential tasks related to collection of information and data as needed for reports, correspondence, etc., for senior level staff. When appropriate communicates to campus stakeholder and/or outside agencies as appropriate. Uses appropriate initiative, judgment subject-matter knowledge to complete tasks.
• Gathers information from college offices, other state agencies, and other public and private organizations regarding matters relating to the activities of the Division of Finance and Administration.
• Compiles data and reports to assist the senior level staff, and other senior staff in preparation for meetings and other related activities.
• Performs research, prepares information, and responds to inquiries from the college community, as well as external constituents, regarding interpretation of policies and procedures.
• Acts as a liaison between the division of finance and administration, the college community, and outside agencies.
• Prepares correspondence such as letters, memoranda, contracts, spreadsheets, and reports using Microsoft Office Suite applications.
• Serves in backup capacity to various office functions of the finance office. Provides administrative support related to the oversight and operation of the campus bookstore and merchandise store. Helps perform key administrative functions in support of the Budget and Administration team, such as approvals budget/procurement, personnel actions/funding moves, and other related tasks.
• Demonstrates sensitivity to students, faculty, and staff of varying racial, ethnic, religious, gender, cultural, disability, sexual orientation, and socioeconomic background while serving as a liaison in matters related to the division of finance and administration.
• Performs other duties as assigned with or without reasonable accommodation.

Job Requirements:

Minimum Qualifications:

• Associate’s degree and seven years of experience in a confidential/executive office setting or a bachelor’s degree and five years of experience in a confidential/executive office setting.
• Experience working collaboratively with diverse populations while providing excellent customer service.

Required Knowledge, Skills, and Abilities:

• Working proficiency with Microsoft Office Applications.
• Strong organizational and problem-solving skills.
• Ability to work with minimal supervision.
• Excellent oral and written communications skills required.
• Ability to articulate college policies and procedures as they relate to the area while understanding the values of the College and work practices and procedures related to the same.
• Ability to manage confidential tasks and to use independent discretion in handling information.
• Ability to work with all levels of college staff, outside agencies, and the general public, and establish and maintain harmonious relationships.
• Ability to type with speed and accuracy, with attention to detail.
• Able to represent the college in a professional manner.
• Willingness to assume additional assignments as directed by supervisor.
• Ability to work independently on a variety of tasks simultaneously with or without reasonable accommodation.

Desired Qualifications:

• More than 10 years of experience in a confidential/executive office setting.
• Work experience in a higher education environment.
• Knowledge of Banner suite or equivalent ledger/finance software.
• Bachelor’s degree.

Equivalency Statement
Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.

Additional Information:

Salary: $72,500.00 – $77,500.00

Employee Status: Full Time
Benefits: Yes
Hours per Week: 37.7, M-F 8 am – 4 pm
Number of Weeks: 52

Mount Wachusett Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College’s Affirmative Action Officer and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.

To apply, visit http://mwcc.interviewexchange.com/jobofferdetails.jsp?JOBID=203347

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