Senior Administrative Associate – Carlos Alvarez College of Business, Finance

Location: San Antonio,
TX

Regular/Temporary: Regular

Job ID: 16050

Full/Part Time: Full Time

Position
Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public
research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the
third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence
âEUR” advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000
students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and
more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: $46,300- $51,300 annualized, commensurate with education, experience, and qualifications.

Job
Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 08/18/2026. At
the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

* Resume is required

• Cover Letter is preferred

Job
Details

Job Summary

The Senior Administrative Associate provides high-level support to staff and faculty,
ensuring efficient office operations and exercising independent judgment. This role includes a variety of administrative, financial, and
coordination tasks. The Senior Administrative Associate ensures that daily operations directly contribute to the department’s goals and
objectives.

Core Responsibilities

1. Manages administrative activities to ensure daily operations within the
   department or college run efficiently. Identifies areas for improvement in the workflow and processes and provides recommendations to
   increase efficiency.
2. Communicates clearly and ensures all team members are kept informed by relaying messages, updates, and
   important information.
3. Supports departmental/college projects by assisting management with timelines, tracking progress, and
   ensuring projects align with the main goals.
4. Serves as a lead and coordinates the work of other administrative and support staff.
   Provides guidance, ensures duties are performed correctly, and assists with administrative issues as they arise.
5. Supports budget
   preparation by gathering and compiling information for budget planning. Organizes financial records and data sets for budget
   reporting.
6. Maintains and updates departmental calendars, meeting schedules, and appointments. Communicates any changes promptly to
   avoid conflicts or confusion.
7. Provides administrative support, including drafting correspondence, preparing reports, and performing
   quality control, such as proofreading and editing documents.
8. Performs other duties as assigned.

Required
Qualifications

• High School Diploma, Vocational Training, or Apprenticeships in a related field.
• Five (5) years
  of related work experience.
  • Additional education may substitute for experience on a one year for one year
    basis
  
  
• This position may require the ability to maintain the security and integrity of UT San Antonio and its
  infrastructure per Texas EO-GA-48.

Knowledge, Skills, and Abilities

• Microsoft Office
  Suite
• Documentation & Records Management
• Data Entry
• Call Management
• Calendar Management
• Customer
  Service Management
• Content Design & Development
• Database Management
• Business Process Improvement
• Active
  Listening

Working Conditions

• Office environment. Workdays, areas, and work hours may vary based on
  departmental needs.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary;
  if walking and standing are required, only occasionally. Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise
  move objects.

This position will work primarily on campus. Travel and parking expenses are the employee’s
responsibility.

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor
Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United
States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative
action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all
individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic
information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government
requirements to ensure nondiscrimination.

To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_S
EARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=16050&PostingSeq=1

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