N99902 Administrative Assistant – Public Safety

JOB SUMMARY

This position provides
administrative support for assigned university operations.

MAJOR DUTIES

Prepares a variety
of correspondence.
Attends meetings and records minutes; prepares meeting agenda and supporting documents.
Makes travel arrangements
for assigned personnel.
Researches and prepares a variety of reports.
Answers telephone and greets visitors; provides information and
assistance; takes messages; refers to appropriate personnel.
Maintains office supply inventory; reorders as needed.
Sorts and
distributes mail.
Makes appointments and manages calendars.
Processes purchase orders; processes purchase card statements.
Assists
in the development and management of assigned budgets.
Designs and prepares marketing and promotional materials.
Maintains website and
social media accounts.
Maintains a variety of documents and forms.
Directs the work of student employees as assigned.
Enters
information to computerized databases.
Prepares a variety of schedules and calendars.
Maintains a variety of files and
records.
Assists in the coordination of conferences, programs and special events.
Performs related duties.
And other duties as
assigned.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of university policies and
procedures.
Knowledge of university purchasing policies.
Knowledge of modern office practices and procedures.
Knowledge of
computers and job-related software programs.
Skill in the provision of customer services.
Skill in oral and written
communication.

SUPERVISORY CONTROLS

The supervisor assigns work in terms of general
instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final
results.

GUIDELINES

Guidelines include department and university policies and procedures.
These guidelines are generally clear and specific, but may require some interpretation in
application.

COMPLEXITY/SCOPE OF WORK

The work consists of related
administrative duties. Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to provide
administrative support for assigned university operations. Success in this position contributes to the efficiency and effectiveness of those
operations.

CONTACTS

Contacts are typically with co-workers, other college personnel,
students, faculty, vendors, and members of the general public.
Contacts are typically to provide services, to give or exchange
information, or to resolve problems.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The
work is typically performed while sitting at a desk or while intermittently sitting, standing, walking, bending, crouching or stooping. The
employee frequently lifts light and occasionally heavy objects.
The work is typically performed in an
office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position may have direct supervision
over assigned personnel.

MINIMUM QUALIFICATIONS

Knowledge and level of competency commonly
associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an
Associate’s degree.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually
associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Annual salary
$28,188.00 with excellent benefits, including generous leave time.
Anticipated hire date: 10/05/2026
Applications will be accepted
until: 8/30/2026

NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot
be changed after it has been submitted. To complete the application process, it is critical to create a profile.

Notice to
applicants

It is Northeastern State University’s policy that all newly hired employees must provide an original social
security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to
begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.

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