Administrative Assistant – Admissions

The Administrative Assistant is responsible for providing administrative support by coordinating activities,
supporting programs and facilitating department objectives.

Duties & Essential Job Functions:

1. Produces information
by developing, transcribing, formatting, inputting, editing, retrieving, copying, filing, and transmitting text, data, and graphics and
monitors data bases by analyzing and performing quality control procedures.
2. Organizes work by reading, routing and answering
correspondence; collecting, maintaining and prioritizing information; managing department procedures and telecommunications; updating
records and inventory; assigning and monitoring student workers.
3. Manages public relations by greeting customers, constituents and
colleagues, in person or on the telephone; answering or referring inquiries; providing information and assistance regarding department
functions.
4. Facilitates department projects by creating and documenting the process to implement projects; monitoring project
progress; coordinating activities; communicating with vendors; resolving problems; making recommendations for management approval.
5.
Prepares and processes data for entry into data bases by training users how to code and submit data; compiling and reviewing information for
discrepancies; researching and resolving issues; establishing data entry priorities and maintaining hard copy and electronic files.
6.
Enter data by inputting alphabetic and numeric information as required by the system, reviewing and verifying data accuracy.
7. Monitors
data bases by analyzing data and performing quality control procedures.
8. Produces output by printing and distributing hard copy or
electronic communications.
9. Identifies and resolves issues by examining output, researching policies and procedures, answering
questions; tracking and reporting trends and anomalies.
10. Performs other related duties as assigned.

Required Education &
Experience:

• High School Diploma, GED or equivalent.
• 1 year of basic office experience.

Preferred Education & Experience:

• Bachelor’s Degree.

Required
Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized
Training:

• None

Knowledge, Skills & Abilities:

• Knowledge of customer service techniques.
• Knowledge of basic research techniques.
• Knowledge of basic accounting practices.
• Skill in the use of
  Microsoft Office, including Word and Excel.
• Skill in problem solving and communicating resolutions.
• – Skill in
  effective accuracy with keyboarding.
• Skill in accuracy with numbers.
• Ability to communicate clearly both orally and in
  writing.
• Ability to support prospective student and parent inquiries by phone or in person
• Ability to draft
  grammatically correct correspondence.
• Ability to evaluate and make recommendations to improve operations.
• Ability to
  operate a computer using basic software.
• Ability to review and validate data.
• Ability to work independently.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and
in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual
  acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate)
  clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone,
  telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body
  movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work
  hours.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is
  usually moderate.
• This role is an on campus, in-person position.

Employment Values Statement:

Texas
Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with
fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on
our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all
qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.

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