Coordinator, Administrative II

GENERAL SUMMARY OF
POSITION: 

Under the direction of the Associate Vice Chancellor/Director or designee, the Administrative Coordinator
performs complex and varied duties associated with the coordination of departmental administrative functions.

MAJOR
RESPONSIBILITIES:

• Participate in the planning and organization of all office functions; including budgeting, policies,
  procedures, and procurement
• Compile budget information, support department accounting, and assist with all fiscal
  projects
• Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within
  budget
• Coordinate travel
• Perform complex and varied executive/administrative functions which require a high degree of
  independent action
• Design and produce graphics using a variety of software applications
• Train staff in both basic and
  enhanced use of software applications
• Oversee, train, and monitor clerical staff
• Maintain confidentiality and safeguard
  department records regarding employee job descriptions, performance appraisals, and other sensitive information
• Set priorities and
  procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the
  department
• Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively
  coordinate other resources when necessary
• Act as a liaison and respond to the requests of constituent groups, senior leadership, and
  employees within the organization
• Performs other duties as required.

REQUIRED QUALIFICATIONS:

• Bachelor of Science degree in a related field, or equivalent experience
• 1-3 years of experience in executive/administrative
  coordination, or related experience
• Excellent word processing and spreadsheet skills
• Strong grammar, spelling, and oral and
  written communication skills required
• Demonstrated the ability to organize and manage a complex office environment with minimal
  supervision
• Demonstrated initiative and independent judgment in organizing and completing projects.