Administrative Assistant

Job Summary:
Under the supervision of the President or designee, the Administrative Assistant is responsible
for performing responsibilities and activities in support of the President and the overall operation of the Office of the
President.

Please Note: Essex County College does not provide visa sponsorship of any kind. Candidates must be
authorized to work in the United States at the time of application and throughout the duration of employment.
Compensation &
Benefits:
This position offers a competitive starting salary of $45,000 – $50,000, along with a comprehensive benefits package,
which includes:

• Health, dental, and vision insurance
• Paid vacation, sick leave, and holidays
• Pension and
  retirement plans
• Tuition waiver programs
• Opportunities for professional development

Join a collaborative,
mission-driven college community dedicated to student success and academic excellence.

Duties &
Responsibilities:
1. Execute routine office functions including the appointment and admission of visitors, telephone
coverage, opening and distributing of mail, ordering supplies and referring inquiries to the appropriate area(s) while demonstrating a high
degree of professionalism, ingenuity and independence.

2. Assist with the performing of duties and responsibilities
related to the Board of Trustees and President’s Cabinet as the President may designate including, but not limited to, preparing minutes and
Board resources.

3. Monitor and develop activities to ensure the efficiency of office operations. Oversee, train/advise
and evaluate department support personnel, such as work study employees.

4. Independently compose memoranda,
correspondence, and other official and confidential communications. Compile, track and retain information for budget, administrative,
technical, and specialized or other related reports.

5. Setup and coordinate conference, meeting, entertainment, travel
and other related accommodations and arrangements, as designated.

6. Prepare, process, and file personnel action request
forms, purchase orders, supply requisitions, pay forms and related documents.

7. Arrange and coordinate required
services from other college areas including, but not limited to, Printshop, Media Production & Technology (MPT),
mail/shipping and receiving, etc.

8. Maintain inventory of office supplies and equipment and determine need for repair
or replacement.

9. Maintain an accurate and effective record retention and retrieval system.

10.
Handle and/or manage sensitive information and, as such, strict confidentiality must be adhered to at all times.

11.
Maintain strict confidentiality and security of staff, student and client records.

12. Prepare routine, special and
ancillary reports as required.

13. Perform other related duties as required by the Office of the President.

Minimum Experience:
1. Bachelor’s degree in Business Administration, Education or related
area.

2. Administrative, support staff or office staff experience preferably in a higher education
setting.

3. Knowledge of college administration, policies and procedures, preferably at the community college
level.

4. Working knowledge of computer software applications, preferably the Microsoft Office suite of
applications.

5. Demonstrated ability to source, implement and understand software and processes designed to enhance
efficiency of operation.

6. Demonstrated ability to work effectively with, and serve, academic staff and student
populations, as well as external constituents.

7. Demonstrated ability to work independently, under pressure, prioritize
assignments and to exercise good judgment at all times.

8. Strong analytical and organizational
skills.

9. Ability to communicate effectively, orally and in writing.

10. Ability to work in a
multi-cultural environment.

Minimum Education Requirements: Bachelor’s Degree

Preferred
Experience:
1. Bachelor’s degree in Business Administration, Education or a related area.

2. One or
more years of experience serving as an administrative assistant, support staff or clerical staff preferably in a higher education
setting.

3. Demonstrated knowledge of computerized record maintenance and management, preferably with the Banner
system.

Preferred Education Requirements: Bachelor’s Degree

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