Administrative Assistant II, Nursing

Salary: $48,809.00 Annually

Location: 15800 S. State Street, South Holland

Job
Type: Full-time Support Staff

Job Number: 00310

Department:
Nursing

Division:
Academic Services

Description

The
Administrative Assistant II performs a variety of highly skilled clerical and administrative functions in a normally independent manner,
under the supervision of a high-ranking official of the College whose activities, responsibilities and authority play a major role in
determining the goals objectives and course of the College

Examples of
Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be
assigned.

• Provide clerical and administrative assistance in matters which are not exclusively of a routine, predetermined,
  repetitious or ordinary nature.
• Assists in the compilation, organization, preparation and distribution of reports, proposals,
  budgets, college schedules, contracts, transcripts of meetings and other correspondence; operates necessary computer programs requiring
  extensive use and application to devise special layouts, formats, charts, tables, or graphic materials to be distributed to a variety of
  other offices and personnel.
• Keep attendance records, processes payroll information, purchase orders, check requests, budget
  requests; keep office accounts, maintains office supplies and equipment; orders maintenance service as needed.
• Assists in matters of
  a highly confidential nature, requiring discretion and judgement.
• Must have a broad knowledge of the department and college
  operations, rules, and procedures.
• May train or advise and assist other clerical personnel as required.
• Answer telephone and
  receives and orients visitors; handles special complaints or problems; screen calls and assesses problems or inquiries for referral to
  supervisor; makes appointments and reservations; maintains business calendar and schedules.
• Maintain course schedules, outlines,
  cancellation of courses, additional seat assignments or other academic functions as required.
• The duties listed are not set forth
  for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally performed under
  a job title or those to be performed temporarily outside an employee’s normal line of work. Reasonable accommodations may be made to enable
  individuals with disabilities to perform the essential functions.
• Other duties as assigned.

Minimum
Qualifications

• High school diploma or its equivalent.
• Data Entry Skills – ability to perform 100-133
  keystrokes per minute with minimal errors.
• Typing Skills – ability to type 40 wpm with minimal errors.
• Must successfully
  pass criminal background check.

Supplemental Information

PREFERRED
QUALIFICATIONS

• Three (3) years of experience in clerical work or any equivalent combination of education, training, and
  experience that demonstrates the ability to perform the duties of the position.
• Knowledge of a variety of computer software
  applications in word processing, spreadsheets, database, and presentation software.

STATUS/BENEFITS:
This is a
regular full-time Support Staff position for 37.5 hours a week, 52 weeks a year. Classified Grade IX on the Support Staff Salary Schedule.
The annual salary is $48,809.00 and comes with the following employee benefits: – $16,000 Annual Flexible Health Benefit: – 10 Vacation, 12
Medical and 3 Personal Days Earned within First Year of Employment – 16 Holidays, 5 Winter break days, 4-Day Summer Workweek. Shift Schedule
is Monday-Friday, 8:30am-4:00pm.

Tagged as: Employment