Administrative Assistant

Posting Number: req26594

Department: AZ Public Media Admin Svcs

Location: Tucson Campus

Address: Tucson, AZ USA

Position Highlights

Under the general supervision of the Executive Assistant, the Administrative Assistant provides a wide variety of advanced secretarial and administrative support in support of Arizona Public Media’s administrative, fundraising, and executive teams. The incumbent must exemplify personal integrity and be able to demonstrate the ability to exercise discretion, maintain confidentiality and, with minimal direct supervision, act with initiative and use independent judgment.

Arizona Public Media receives significant support from the University, viewers, listeners, donors, and corporate sponsors. As a representative of Arizona Public Media, the incumbent is expected to consistently maintain a professional, courteous, and service-oriented business image when interacting with University personnel, donors, members, and the public.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

• Provides administrative support to the Executive Office, administrative leadership team, and Development Office, including travel authorizations, expense reports, reimbursement requests, public file assistance, communications, scheduling, and calendar management. Assists with training of student assistants.
• Executes the timely disposition of check donations in alignment with University of Arizona cash handling procedures, including categorizing, check log entry, donor and/or membership database entry, updating donor/member information, and daily bank deposits.
• Provides donor/member assistance as needed, including technical support such as PBS Passport activation. Researches and resolves customer/client inquiries while ensuring excellent customer service.
• Assists with activities of the 30-member Community Advisory Board, including preparation for regular meetings, committee meetings, and volunteer activities. Assists with special events as needed. Some special events may be held outside of regular business hours or away from primary place of business.
• Maintains and regularly updates the department’s policies and procedures manual to ensure accuracy and compliance. Completes all required University and departmental trainings and performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Attention to detail and exceptional follow through.
• Ability to work efficiently in a fast-paced environment and take initiative.
• Knowledge of standard office practices and procedures.
• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and Access databases.
• Ability to interact effectively with all types of people.
• Ability to communicate effectively and professionally in person, on the phone, and via email with the general public, donors, members, and staff.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.
• Ability to prioritize multiple assignments, manage competing deadlines, and maintain accuracy in a fast-paced environment.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or equivalent, or equivalent learning attained through experience.
• Minimum of 3 years of relevant experience required.

Preferred Qualifications

• Experience providing administrative support in a professional office environment.
• Experience working with donors, members, or the public in a customer service role.
• Experience with Microsoft Office applications, including Outlook, Excel, Word, and Access.
• Experience with cash handling, data entry, or database management.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes – Full Benefits

Rate of Pay: $18.15 – $22.69

Compensation Type: hourly rate

Grade

4

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Mary Paul,
mpaul@azpm.org

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.