Administrative Assistant – Biological & Biomedical Sciences

Administrative Assistant – Biological & Biomedical Sciences

Job Title

Administrative Assistant – Biological & Biomedical Sciences

Department

Biological Sciences

Posting Number

req685

Description of Job Duties

The Administrative Assistant’s primary duties include greeting and assisting departmental walk-in and telephone visitors. Acts as a resource for the Biological & Biomedical Sciences department and builds effective, strong working relationships to enhance department operations and functions.

Essential Duties & Responsibilities:

• Provide administrative support services to the department in a manner that professionally, cordially, and efficiently assists students, faculty, staff, and visitors
• Perform routine office duties and functions including purchase orders, travel requests, and other business-related activities
• Works closely with Department Chair to assist with course catalog modification, course scheduling and special projects, as well as facilitate activities related to the department
• Gain expertise and remain current in knowledge of appropriate programs
• Embrace recruitment and retention efforts and support enrollment strategies
• Assists with student enrollment
• Supervise, schedule, train, and process time sheets for student employees
• Assists with maintaining and stocking office supplies
• Assists with gathering and organizing information for various reports
• Additional duties to support the department as assigned by the supervisor
• Specific assignments are based on unit need and assigned by the supervisor which could include but are not limited to such things as departmental communications, maintaining department contact lists, office schedules, and serving as a liaison to administrative offices for maintenance, work orders, and assistance

Work Setting:

• Expectation of on-campus presence with attendance and punctuality
• Promote personal safety, safety procedures, and a safe work environment
• Reports to Chair of Biological & Biomedical Sciences Department
• Employment at will
• Full-time status
• 12-month appointment
• Non-exempt

About SWOSU:

With locations in Weatherford, Yukon, Sayre, and online degree programs, SWOSU is one of the leading regional universities in the country. See what makes SWOSU and Weatherford so great!

Education and Experience

Minimum Requirements:

• One-year experience as a secretary or acceptable equivalent experience or education
• Strong written, verbal, basic math skills, and interpersonal skills
• Utilize office equipment
• Organized, manages time effectively, and keeps tasks appropriately prioritized
• Maintains working knowledge of applicable regulations, policies, and protocols
• Ability to work with, assist, lead, and take directions from others in the interest of moving processes and programs forward to the desired outcome

Preferred Qualifications:

• Proficiency in Microsoft Office
• Knowledge of office management, bookkeeping, record keeping, and data management
• Such alternatives to the above qualifications as the President of SWOSU or their designee may find appropriate

Anticipated Start Date

3/31/2026

Location

Weatherford

Employment Type

Non-Exempt

Tagged as: Employment